Assistant Purchasing Manager
Ali Alghanim & Sons
Total years of experience :20 years, 1 Months
1- procurement plans, policy and procedures .
2 - Provide periodic needs for each section of the raw materials and the development of appropriate budget .
3 - building and developing good relations with suppliers and maintain.
4 - Provide quotations from different suppliers, and compare them and choose the best
5 - Management of negotiations with suppliers regarding ( product quality, price, specifications . Discounts.
Penalty clauses, returned goods, the delivery mechanism, method of payment and duration, and the conclusion of contracts.
6 - Action Plan periodically with the end of each year and update policies and procedures.
7 - Follow-up inventory, and the mechanism for the movement of goods .
8 - matching goods received with purchase orders and despatches
Skills :
1 - capacity planning, and organization of work, and the preparation of reports.
2 - high capacity to negotiate.
3 - skill in negotiating and drafting contracts and business correspondence and conclude business deals
4 - good skills in the use of computer applications, and the use of the Internet.
5 - English language proficiency.
developing and implementing new administrative systems, such as record management;
recording office expenditure and managing the budget;
organising the office layout and maintaining supplies of stationery and equipment;
maintaining the condition of the office and arranging for necessary repairs;
organising and chairing meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;
overseeing the recruitment of new staff, sometimes including training and induction;
ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
carrying out staff appraisals, managing performance and disciplining staff;
delegating work to staff and managing their workload and output;
promoting staff development and training;
implementing and promoting equality and diversity policy;
writing reports for senior management and delivering presentations;
responding to customer enquiries and complaints;
reviewing and updating health and safety policies and ensuring they are observed;
arranging regular testing for electrical equipment and safety devices;
attending conferences and training;
depending on the organisation, duties of the role may extend to the management of social media.
- Update and complete all the forms and documents and government actions in accordance with the requirements of laws and regulations governing the work within the State of Kuwait.
- A review of all government departments and agencies and official transactions to rid the company and its employees.
- To do the task and contact arrangements for the issuance of cards and entry permits for vehicles as the company requires it.
- Make sure to notify the Director of Government Relations and director of human resources management in all the above-mentioned above.
- Processing and preparation of reports on a weekly and monthly and do an inventory of the results in the event that necessary.
- To carry out all tasks related third parties listed above if needed
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Alert manager about cancelations or new meetings.
Manage travel and schedule.
Handle information requests.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.
Helps prepare office budget.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
College of Commerce