Supply Chain Assistant
Qatar Red Crescent Society
Total years of experience :14 years, 6 Months
𑁦Responsbile for receiving the large shipments of aid from Qatar coming through air, sea, and land until received at the final destination. 𑁦Coordiante with Turkish authorities, TRC/Kızılay, and AFAD to get the necessary clearance of the items to receive at the port customs. 𑁦Interpet and translate the phone calls, discussions, meetings & documents from Turkish into Arabic and vice versa in professional manner. 𑁦Manage all the Qatar Red Crescent movement fleet and ensure it is maintained and their papers and insurance are renewed on time. 𑁦 Secure quotations for equipment & services and receive offers from suppliers and service providers in accordance with QRCs policy. 𑁦In charge of receiving VIP visitors, facilitating their stay in Türkiye, transporting & crossing inside Northwest Syria if and when needed. 𑁦Develope new templates, and forms for the handover of items and Minutes of Meeting both in Turkish and Arabic languages. 𑁦Act as the supervisor of QRC aid and warehouse inventory coming from Qatar and handing it over to AFAD and documenting the process. 𑁦Develop a new Transportation & Car Maintenance policy & SoPs and conduct orientation for drivers to implement and follow it. 𑁦Act the main security focal point when accompanying external and important visitors to field visit the project side inside Northwest Syria. 𑁦Compose viechle renting contracts in collaboration with the QRC lawyer and translate them into Arabic while following the QRC policy. 𑁦Responsible for coordinating different activities and events for the Qatar Red Crescent from A to Z in collaboration with Head Office. 𑁦Examine samples of food baskets from the supplier before starting the supply process to determine whether they meet the specifications. 𑁦Coordinte and supervise the process of delivering baskets from the supplier to the Turkish Red Crescent warehouses or distribution points.
𑁦Covered different Freelance work with Refugees International, Mikat, TV France 24, NPR, Hala Systems & Maximum Group. 𑁦Poses leadership and management skills to lead large teams in the country and remotely with strong capacity-building plans. 𑁦 Supervise the work by the internal and external teams/service providers to ensure it is on track and with the quality needed. 𑁦Location scouting in the pre-production stage for any filming or commercial photography (Ceremony, Training, Conference, ..Etc.) 𑁦Able to rent the necessary items from cameras, vehicles, and houses that fit the needs of any project to be successful and close on time. 𑁦Prepare a complete detailed plan for any given project after coordinating with the relevant stakeholders at different levels. 𑁦Responsible for all the logistic requirements from services to goods, and able to procure the needed items in a timely manner. 𑁦Receive the required governmental and private authorizations on time for any project after receiving the proper plans. 𑁦Negotiate terms when contracting any supplier/landlord to receive the best value for money and ensure it abides by the law. 𑁦Have problem-solving skills for any problem that might arise during project implementation, and have great negotiation skills. 𑁦Checking financial books & ensure all financial commitments are closed in accordance with the contract terms by project end. 𑁦Provide daily and weekly updates and monthly, quarterly and end-of-project reports for the Head office, partner, or donor.
𑁦Oversaw the logistics of organized events and filming sights including transportation, accommodation, including sites visits. 𑁦Advised on purchasing options and managed the purchase process for all the ongoing and new projects in a timely manner. 𑁦Lead the companys logistics cycle, including shipments, delivery, transportation, and obtaining the needed permissions. 𑁦Act as the main focal point for negotiation with suppliers, landlords, and services provided to get the best value for money. 𑁦Ensure all the company equipment/assets are cleaned, charged & maintained at all times, and ready for production (8 projects). 𑁦Follow up with shipping and insurance companies, to ensure that assets are received safely on time for planned work (IST, TZX, AYT, ..)
𑁦 Supported the project by developing logistic strategies and applying them including transportation and movement plans. 𑁦Contract and supervise the work of third parties (logistics firms, suppliers, etc.) in accordance with the organizations needs. 𑁦Engage in the identification and recruitment of staff, contractors, daily workers, and/or translators, with appropriate JDs in place. 𑁦Report on the progress of the daily plans to the supervisor and update the plans to ensure it adapts to the changes and situation. 𑁦Develop a specific tale for movement in coordination with the drivers and ensure they arrive on time to pick up the beneficiaries.
𑁦Held multiple positions starting from Warehouses Supervisor, Logistic Coordinator, and Admin and Logistics Coordinator. 𑁦Overseeing the needs and services required under admin and logistics in 9 different offices in Türkiye and inside North of Syria. 𑁦Identify office location for renting, furniture, opening water, electricity, natural gas meters, and follow up on bill payments. 𑁦Ensure the redness of the guesthouse in Türkiye and inside North of Syria and ensure readiness to receive visitors at any time. 𑁦Liaising with different ministries, governors offices, and AFAD of the Government of Türkiye and attending coordination meetings. 𑁦Negotiate with relevant authorities to ensure that the organization has many names listed to cross the border back and forth. 𑁦Represent the organization at the zero cross point to receive the shipments from Türkiye to inside Syria & then to the warehouse. 𑁦Quality check the quality and quantity of the shipments received from the different UN agencies (UNHCR, IOM, WFP ..etc.). 𑁦Coordinate with the warehouse managers to ensure that the warehouses are ready to receive large shipments from UN Agencies. 𑁦 Supervise the logistic team in the country and inside Syria and train the newjoiners on the organizations policies and procedures. 𑁦Conduct regular field visits to check on the organizational sites (offices, warehouses, and guesthouses) and report to the main office. 𑁦Responsible for the organizations complete fleet in the whole of Türkiye offices and booking an appointment at the GoT offices. 𑁦Follow up on all offers/bids, contracting, renting, booking & there required paperwork is in place for any future audit/check.
𑁦Responsible for the food distribution campaigns for the Internally Displaced Persons (IDPs) inside North of Syria. 𑁦Report on the needs and gaps of the IDPs, prepare selection criteria with the support of the supervisor to reach the vulnerable. 𑁦Checking the prices of all the items to be distributed to the beneficiaries and receiving offers from suppliers and sharing with HQ. 𑁦Recruit & supervise a volunteers team to help with distributing according to the list of beneficiaries & the distribution plans 𑁦Document all the distributions, verify the list of beneficiaries who received the aid items & provide a final report to the supervisor.
𑁦Act as the main responsibilities with the Syrian Women Association for the orphan file in South of Türkiye and North Syria 𑁦Prepare a list of all the orphans in the area of operation and provide details on the cases, status, and urgent needs. 𑁦Receive the sponsorships amounts, and distribute them on a monthly basis, while ensuring proper documentation and reporting. 𑁦Coordinate with the responsibility to secure the sponsorships and the urgent needs of the identified orphans and their caregivers.
𑁦Act as the main focal point for the Zakat Foundation of America in the South of Türkiye, responding to the needs of refugees and IDPs. 𑁦 Supervising volunteer teams inside the North of Syria & in the South of Türkiye and providing a clear work plan according to the needs. 𑁦Report to the main responsible in the main office in the USA & provide weekly updates on the progress of the implementation plan. 𑁦 Support in custom clearance services for all types of commodities crossing international borders from and to inside Türkiye. 𑁦Overseeing the warehouse, stock movement, and providing monthly reports of stock to HQ while ensuring the location is safe. 𑁦 Support the volunteers while registering the beneficiaries in accordance with the criteria and verifying the most vulnerable. 𑁦Document all the distributions in accordance with the policies and procedures of the foundation and its donors. 𑁦 Submit a final report after each and every distribution campaign with all the required receipts and paperwork.
𑁦Act as the focal point for the emergency winterization response with the Syrian American Alliance. 𑁦Prepare a list of urgent needs identified beneficiaries affected by the harsh weather and flooding in the North of Syria. 𑁦Receive the winterization items, coordinate and supervise the distribution in accordance with the verified list of beneficiaries. 𑁦Document all the distributions, report to the supervisor, and provide a final report after each winter campaign.
𑁦Respond to emergency needs and disasters whether natural or man-made while holding the 4 humanitarian Principles. 𑁦Plan for the needed activities based on real-time identified needs based on assessments conducted by SARC MEAL Team. 𑁦Participate in the different training programs to respond to crises while coordinating with the relevant authorities. 𑁦Report to the supervisor on the progress and provide a monthly report on the achievements against targets.