Hanif Raja

• Proficient in making Sales Quotation, Invoices, Delivery Notes and Sales Reports.
• Keeps an Updated Tracking File of Daily Sales Report using Excel/Spreadsheet
• Work involved as assistant to the Manager / Supervisor / Executive. Reporting any updates relative to important calls and correspondence. Assuring correct information.
• Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests; screened and transferred calls; and prepared official correspondence.
• Responsible for Client’s and Suppliers queries.
• Assists foreign and local customer’s inquiries, and registration process
• Establish or identify prices of equipments and services
• Provides support for efficient departmental operations: processes ordering of equipment and supplies.
• Responsible in keeping, filing, arranging all the related documents for safekeeping and easy tracing.
• Performs basic filing, copying, typing, data entry, and word processing duties.
• Update computer generated reports for statistics purposes using ORACLE, word and excel.
• Faxing, scanning, typing, and e-mailing business correspondence efficiently securing good and successful business developments.
• Updating database records for sales contract.
• Proofread in accordance with established procedures.
• Review source documents for completeness and accuracy.
• Record keeping, Office management, daily correspondence and responsibility for information systems.
• Answering uncomplicated requests for information or contacting appropriate personnel.
• Offer and follow-up company’s product via email, telephone and fax.
• Browsing internet for prospective Client’s by country or products.
• Discretion and understanding the need for confidentiality.
• Ability to work with minimal supervision.
• Capability to meet deadlines and work under pressure.
• Other task assignment.

•Write monitoring and activity reports during the field visits. In the report, highlight special issues or problem faced during the visit and make recommendations for change of the activities.
•Assist field staff in their community / social issues. Prepare plans of action and work plans for project implementation. Implement and manage project activities. Undertake frequent visits to emergency project areas to assess local condition and monitor project progress.
•Establish contact with community groups, other partners and allies to keep abreast of situations. Collect information and identify problems. Provide necessary assistance and briefing, if required.
•Establish a comprehensive database of project activities including detailed information on distributed supply items to beneficiaries.
•Maintain complete records of the office e.g. files, reports, presentations, etc...
•Handling Security matters of International Staff’s Residence and office
•Handle Logistic works
•Arrangement of travelling and lodging for local Staff, as well as international.
•Making Room Reservation in Hotels (National / International) &Guest House
•Ensure prompt payment of bills (electricity, gas, telephone, water)
•Handling petty cash and maintain daily record.
•Procurement of office equipment, stationary, construction material, day to day items
•Negotiation for lowest price with suppliers, preparation of comparative statements against procurement .
•Maintaining ledgers for purchase items.
•Ensure the timely delivery of assistance and supplies.
•Maintain and prepare the inventory record of office equipment and day to day items.
•Monitor the appropriate and effective use of resources / inputs.

• Back office support to Marketing Manager and Customers
• Drafting Sample Requests, Contract Review sheets, Sales contracts and Factory Orders in computer based program.
• Co-ordination between Marketing Manager and Factory Managers / Export Department / Sample Room to fulfill customers various needs
• Preparation of Sample Request and inform exact details of dispatchment to the customers and asking their feed back.
• To liaison with different Shipping Companies on daily basis for preparing X-Mill Shipment advice and forward to customers
• Tracking of containers to keep record date of vessel arrival at destination
• Fulfilling various tasks assigned by Vice President (Marketing) and C.E.O.
• Arrangement of travelling and lodging for Staff, during their national & international visits
• Making Room Reservation in Hotels (National / International) &Guest House
• Ensure prompt payment of bills.

•Maintain Requisitions from different department of factories / units.
•Negotiation for lowest price with suppliers, preparation of comparative statements against procurement.
•Take Quotations of chemicals and different items from Supplier
•Make Comparison Statement for further approval.
•Procurement of office equipment, stationary, construction material, day to day items.
•Prepare Purchase Orders.
•Maintaining ledgers for purchase items.
•Ensure the timely delivery of supplies.
•Maintain Records of Purchase Order according to different units.
•Maintain Files & Related record of Purchase.
•Maintain Sales Tax record & forward to Account Department.
•To receive, check & dispatch the items to the related Department.
•Preparation documents in computer based programs.