HSSE Contract Manager
KIPIC
Total years of experience :20 years, 1 Months
• Performs the administrative aspects of the contract, including schedule and unscheduled inspection of accommodation and services provided therein.
• Supervisors and controls the allocation of the manpower as per the instruction and guidelines of the Superintendent.
• Prepares and submit advance leave schedule of the employees.
• Ensures preparation of time sheet and submission of time sheets on daily and monthly basis.
• Ensures timely submission of monthly invoice of the services rendered.
• Maintains an update record of performance reports, training reports and medical records of all the employees.
• Ensures that all the security personnel perform their assigned responsibilities.
• Prepares training schedule for the security staff.
• Maintains the minimum number of manpower and ensures replacement to cover the annual leave, sick leaves or any other emergency leaves.
• Maintain the maintenance log of all the vehicles used in the contract.
• Ensures that uniform and safety wear are distributed to the employees and maintains propre updated records.
• Follow all KIPIC Security Procedure.
• Perform / Carries out other related duties as instructed.
• Contract on daily basis.
• Maintain throughout the Contract period, a mechanism whereby the issues/queries/complaints raised by the Contractor employees in relation to this contract are registered and redressed/resolved at the earliest possible opportunity.
• Responsible for employees as a point of contract for all matters relating to the Contract and obliged to clarify employees’ queries related to salary, leaves, transportation, residency, civil ID and or any other issues. arrange to provide the employees within reasonable time at assigned office, documents necessary for further submission related to ministerial requirements, banking requirements, Embassy requirements, travels and the like.
• Maintain update records including list of personnel, validity of residence, Civil ID, and access pass and shall ensure renewal of the same sufficiently in advance to ensure continuity of services throughout the Contract Period. maintain such records for the Company’s verification/audit and submit relevant records as and when required by the Company.
• Ensure on daily basis, that Service are performed as per the Contract requirements. By make regular visits to the Contractor’s Accommodation, and monitor the Services provided therein and arrange for correction in case of any non-compliance with the Contract requirements and submit reports to the Superintendent.
• Monitor the provision of transportation service and provision of food at site.
• Write or review security-related documents, such as incident reports, proposals, and tactical or strategic initiatives.
• Train subordinate security professionals or other organization members in security rules and procedures.
• Plan security for special and high-risk events
• Risk management: Facilitating HSSE risks assessment by line management involving shop floor employees, i.e. those directly concerned by the hazards, and ensures all processes are implemented.
• Coordinate security operations or activities with public law enforcement, fire and other agencies.
• Attend meetings, professional seminars, or conferences to keep abreast of changes in executive legislative directives or new technologies impacting security operations.
• Respond to medical emergencies, bomb threats, fire alarms, or intrusion alarms, following emergency response procedures.
• Recommend security procedures for security call centres, operations centres, domains, asset classification systems, system acquisition, system development, system maintenance, access control, program models, or reporting tools.
• Monitor security policies, programs or procedures to ensure compliance with internal security policies, licensing requirements, or applicable government security requirements, policies, and directives.
• Implement security standards, policies, and procedures and analyze and evaluate security operations to identify risks or opportunities for improvement.
• Collect and analyze security data to determine security needs, security program goals, or program accomplishments.
• Send the Security weekly report to Amiri Diwan and Project Director.
• Metrics Reports HSSE incidents: Feeds back on lessons learned and best practice from own unit
and across AGI to management and employees.
• Reporting on HSSE performance and progress on implementation of AGI Group Sustainability objectives and key performance indicators (KPIs) to AGI Group, as required.
• Regulatory compliance Implements policies and standards: Ensuring area of responsibility is audited according to program for audit. Assisting line managers and supervisors in understanding obligations, liability and how to fulfil their roles, according to local HSSE law and AGI Group policy, instructions and standards. Supporting compliance with human rights, security and crisis management processes.
• Supervises the accommodations, transportations, and the uniforms of all FM Projects.
• Continuous improvement: Driving behavioural change through implementing Group-wide performance improvement programs and practices locally to ensure an exemplary health, safety and secure culture as well as a strong focus on environment throughout the respective organization.
• Communication and engagement: Engaging external (e.g. visitors, suppliers and other stakeholders) and internal stakeholders in order to report on, raise awareness and gain commitment on AGI's HSSE efforts and performance and obtain objective feedback. Cooperating with other functions, the CEO and business partners to drive performance.
• Budget: Participating in defining the annual budget for area of responsibility and is accountable
for managing performance against agreed financial targets and constraints.
• Operational support: Ensuring appropriate HSSE equipment and tools are available and used. Identifying, planning and initiating training need, e.g. for employees, site managers, contractors, site managers, and facilitates delivery of support from the CEO. Driving and ensures compliance with Group management systems.
• Project management: Contributing to and/or plans and executes Safety (and/or) Security (and/or) Environment performance and Corporate Responsibility related projects. Developing and reports on project objectives. Managing project resources such as manpower, financials and other
relevant factors.
-