Supply Chain Officer
MSF - Médecins Sans Frontières
Total des années d'expérience :23 years, 2 Mois
• Responsible for leading the procurement processes for the needed goods, works and services according to MSF procurement policies and procedures.
• Monitor and conduct regular assessment of the local market and refresh supplier database regularly.
• Follow up ongoing procurement activities and report status regularly.
• Contribute to the process of the pre-qualification of the local suppliers.
• Facilitate the tender processes and place order.
• Contribute to the preparation and signature of contracts.
• Ensure safety transportation of the goods.
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
• Maintain archive and record of all complete procurement dossiers.
• Manage fixed assets and update regularly.
• Check the quality, status and the right amount of the materials including the packaging, delivery and warehousing.
• Keep records of all procurement activities.
• Monthly reporting for procurement activities.
• Lead the fleet of vehicles and drivers.
• Fleet maintenance follows up and fuel consumption analysis.
• Negotiated pricing and delivery of goods and obtained competitive quotes from vendors.
• Managed inventory tracking and physical inventory counts to minimize loss.
• Balanced out items from stock, reconciled with physical inventory and payments and solve the discrepancies if found.
• Resolve suppliers issues by investigating issues, answering questions, and building a good relationship
• Monitor supplier operations to check quality, delivery schedule, and compliance with contract specifications.
• Maintain adequate temperature and humidity for the cold chain warehouse.
• Ensure quantities in stock will cover the needs of MSF departments for the next purchased period.
• Track documented and resolved discrepancies on received orders.
• Keep up-to-date stock cards records of in and out from stockroom.
• Planned new space for new incoming items.
• Verify inventory computations' accuracy by physical counts of stock.
• Prepared parcels for dispatching by safely packing supplies in proper way.
• Received and delivery of incoming materials to reconcile purchase orders
• Instructed workers in safety measures and kept employers in proper safety attire to prevent job site accidents.
• Identified issues and handled quickly by using knowledge of best practices and applying critical thinking skills.
• Monitored progress according to schedule milestones by scheduling labor, ordering materials and providing coordination on site with other trades.
• Coordinated activities with subcontractor personnel and assisted in proactively managing team resources to meet project requirements.
• Engaged clients on-site to resolve technical issues and communicate work progress.
• Created work schedule for construction crew, optimizing employee coverage for each shift.
• Maintained safe work environment with zero accidents or lost work days.
• Maintained daily communication with subcontractors and inspectors to drive forward progress of project.
• Maintained onsite equipment and vehicles to keep projects on schedule.
• Maintained payroll data, attendance records and delivered materials to job site on time and in good condition.
• Reviewed and investigated proposed change order requests to smoothly incorporate updates.
• Scheduled crews, order materials and coordinate subcontractor work.
• Managed daily inventory physical counts for the store to keep AID's delivery fast for the beneficiaries.
• Supervising the fast and efficient delivery of aid to the refugee beneficiaries in the camp.
• Create reports that track current stock and outgoing quantities and compare them with donation certificates.
• Leading and tracking the fleet and continuous coordination with the drivers inside the camp to maintain the safety of the staff.
• Verify compliance with special regulations in the refugee camp regarding transportation, safe driving and interaction with others.
• Recording, processing and tracking aid shipments in databases
• Preparing weekly reports on the status, achievements, and needs for the next working week.
• Communicate with the authorities responsible for the camp to issue permits to enter the fleet, employees, and cargo vehicles loaded with aid, with a list of quantities.
• Prepare for field visits by donors and partners; prepare what is necessary for the visit.
• Follow-up and submit reports on the daily events that occur in the camp and verify them to assess the security situation that would affect the workflow.
• Develop a safe evacuation plan from the camp in the event of a riot inside the camp.
• Follow up the consumption and maintenance of the electricity generator.
• Follow up the needs and periodic maintenance of the site and caravans.
• Contribute in preparation of new contracts with new customers.
• Find potential new clients.
• Assignment trucks for shipping goods locally and internationally transportation in transit.
• Ensure all truck drivers to respect of ETA and ETD deadlines.
• Carryout the payments of truck drivers and other transportation expenses to keep on schedule.
• Follow-up documents transactions in various government institutions until achievement.
• Public relations, liaison and represent the company with clients and government institutions.
• Follow up supplies of branches on weekly bases.
• Provide administrative coordination, including records filing, customer service and correspondence.
• Built and strengthened relationships with trucking companies and airlines to optimize daily operations.
• Produced, organized and submitted export and import paperwork to meet all applicable resolutions.
• Tracked and traced all shipments of import or export in order to maintain current status information.
• Communicated with global offices by telephone and email to facilitate smooth shipments.
• Consulted customs brokers to arrange passage of goods through customs provide detailed shipments information status to importers or exporters.
• Analyzed shipping routes to determine how to minimize environmental impact and save time
• Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
• Prioritize and organize tasks to efficiently accomplish service goals.
• Provided excellent service and attention to customers when face-to-face or through phone conversations.
• Follow up with customs and Clearance Companies in Zarqa’a free zone for the new cars arrival.
• Keep records of all north fair automobile activities.
• Responsible for the accounting records and tax payments.
• Preparing and filling the sales contracts and collect payments.
• Exceeded sales and profit goals by supervising marketing and planning activities.
• Researched market competitors to identify potential new products and service opportunities.
• Collaborated with sales, service, finance and logistics departments to influence critical business growth outcomes.
• Led staff on promotions development, sales analysis and creative services.
• Developed key relationships with vendors, printers and shipping agents.
• Expanded new businesses by developing powerful sales, advertising and marketing campaigns.
• Created daily social media posts to build robust brand presence on Twitter, Facebook and Instagram.
• Trained successful business development personnel to optimize marketing performance and learn industry.
• Gathered competitor data, analyzing pricing, product sales and marketing strategies.
• Supervised property entrances and exits and monitored employee safety.
• Recorded required data for incident reports and files quickly and accurately.
• Provided security team leadership and contributed to on-call duties.
• Led security team and contributed to on-call shifts.
• Managed security staff schedules for all shifts, minimizing overtime costs.
• Communicated and enforced compliance with state and local laws while emphasizing company standards of professionalism and safety.
• Oversaw highly effective security team and managed scheduling and resource allocation.
• Assessed company security risks and developed actionable solutions to be presented to management.
• Conducted site reviews and security audits and made recommendations to management based on findings.
• Developed procedures for emergency response and crisis management, physical security, information protection, incident management and investigation units
• Ensure the security transportation of goods
• Ensure the warehouse security and to be guarded 42 hours a day.
• Inventory Control and keep records of all stock movements.
• Preparation and separation of goods toxic and flammable types.
• Reporting immediately for the loss and damaged goods or opened Parcels.
• Organized warehouse design to maximize space for stock while allowing for high volume traffic zones.
• Installed, set up and repaired devices and system components.
• Laid out cabling plans and ran through buildings to desired locations.
• Answered normal and after-hours service calls.
• Read and interpreted technical documentation in order to accurately configure equipment.
• Anticipated and analyzed common connectivity workflow problems.
• Prioritized and organized tasks to efficiently accomplish service goals.
• Operated HF/VHF radio, computer and telephone communication equipment and received, copied and delivered air traffic control messages, clearances and advisories.
• Managed and routed air-to-ground and ground-to-air traffic, radio messages and communications for dispatchers, pilots, air traffic controllers and other authorized agents.
• Executed maintenance checks and services for Army National Guard on assigned radio communications equipment, allowing soldiers to track and direct troop movements effectively.
• Ran board in radio station control room, broadcasted live or pre-recorded local and syndicated radio programs and monitored technical quality and accuracy of on-air programming.
• Adjusted radio signal and programming content so transmission met federally mandated broadcast standards and timed pre-recorded programs for smooth transition to live programs.
• Delivered for state agency accurate, timely and clear radio information to assist other agencies to appropriately classify offenders and lawfully apprehend and arrest criminals.
• Handled assignments with well-organized schedules, supplies and work order documentation.
• Maintained operational equipment and newly installed machinery to support transmission consistency and integrity.
• Installed required lines and wiring to integrate radio machinery and antennae.
• Established and maintained clear and secure contact with field personnel and specific locations.
• Kept equipment working at optimal levels by inspecting components and completing repairs