HR Payroll officer
Technolube LLC
Total years of experience :14 years, 2 Months
Responsibilities:
Processing monthly payroll for Management employees & 300 employees through
Oracle & GP software for Technolube in UAE.
Preparing the bank upload file to transfer the Salaries through our corporate online
banks - ENBD & ADCB for WPS Visas & Non WPS visas (Free zone visas) and Wall
Street exchange employees.
Preparing variance report of current payroll situation and comparison information
to the previous month.
Updating the deductions with respect to Salary advance/Telephone/Traffic
Fine/Absenteeism & Personal Expenses paid by the company/Paid Early/Company
Loan/Rent etc. & additions for Increment/Arrears/Retention.
Verify and reconcile payrolls across the group and monitor attendance, OT,
incentives, deductions/allowances on monthly basis.
Coordinating with payroll card (Wall-Street) for issuing new payroll cards,
cancelation of cards & grievances related to lost, re-issue, lost pin and switch claim
etc.
Incentive calculation and periodic increments updation.
Calculation of attrition rates and other monthly and quarterly reports of the
company.
Updating bank details for new account, changes in bank details and loan availed details.
Verify and reconcile payrolls across the group and monitor attendance, OT,
incentives, deductions/allowances on monthly basis.
Process of special payroll including annual bonus and year end adjustment payrolls.
Issuing salary transfer Letter, salary certificate, No Objection certificates (Personal
& Business), Employee Reference Letter and Employment Certificate etc.
Attending employee verification calls for bank
Payroll Reconciliation of GL accounts - Salaries, advances, loans, accrual accounts
in order to maintain smooth closing of financial books. Passing monthly Journal
Entries for Leave Salary & Ticket Accruals, EOSB Accruals & Bonus Accruals.
Maintains employee confidence and protects payroll operations by keeping
information confidential.
Preparing Management Reports - Budgeting Report, Accrual report of leave,
Employee Hourly report, Absentee & Sick Report, Head Count Report, Leavers
report, Joiners report and monthly basis OT Report.
Timely execution of payroll with ZERO error, meeting deadlines for assigned tasks.
Updating the employee profile, compensation and bank a/c details, transfer of
department and location etc., in SAP.
Maintain leave management of the employees and coordinating with the
department heads for their leaves. achieve greater efficiency and effectiveness
Processing EOSB benefits as per Employees Local Labour Law.
Verifying the Leave Settlements & Final Settlements.
Sorting out the employees queries in a smooth way within the stipulated timeframe.
Coordinating with the implementation team for updating the policies as per the
management approval.
Ensuring mutual team work on all occasion
Responsibilities:
Processing monthly payroll for Management employees & 2000 employees through
SAP software for Fabtech group, consisting of eight companies in UAE.
Preparing the bank upload file to transfer the Salaries through our corporate online
banks - ENBD & ADCB for WPS Visas & Non WPS visas (Free zone visas) and Wall
Street exchange employees.
Preparing variance report of current payroll situation and comparison information
to the previous month.
Updating the deductions with respect to Salary advance/Telephone/Traffic
Fine/Absenteeism & Personal Expenses paid by the company/Paid Early/Company
Loan/Rent etc. & additions for Increment/Arrears/Retention.
Assist in the annual payroll audit
Verify and reconcile payrolls across the group and monitor attendance, OT,
incentives, deductions/allowances on monthly basis.
Dealing with hired contact labour supply, hired workforce strength of 300+ from 9
different suppliers.
Coordinating with payroll card (Wall-Street) for issuing new payroll cards,
cancelation of cards & grievances related to lost, re-issue, lost pin and switch claim
etc.
Incentive calculation and periodic increments updation.
Calculation of attrition rates and other monthly and quarterly reports of the
company.
Updating bank details for new account, changes in bank details and loan availed details.
Verify and reconcile payrolls across the group and monitor attendance, OT,
incentives, deductions/allowances on monthly basis.
Process of special payroll including annual bonus and year end adjustment payrolls.
Issuing salary transfer Letter, salary certificate, No Objection certificates (Personal
& Business), Employee Reference Letter and Employment Certificate etc.
Attending employee verification calls for bank
Payroll Reconciliation of GL accounts - Salaries, advances, loans, accrual accounts
in order to maintain smooth closing of financial books. Passing monthly Journal
Entries for Leave Salary & Ticket Accruals, EOSB Accruals & Bonus Accruals.
Maintains employee confidence and protects payroll operations by keeping
information confidential.
Preparing Management Reports - Budgeting Report, Accrual report of leave,
Employee Hourly report, Absentee & Sick Report, Head Count Report, Leavers
report, Joiners report and monthly basis OT Report.
Timely execution of payroll with ZERO error, meeting deadlines for assigned tasks.
Updating the employee profile, compensation and bank a/c details, transfer of
department and location etc., in SAP.
Maintain leave management of the employees and coordinating with the
department heads for their leaves. achieve greater efficiency and effectiveness
Processing EOSB benefits as per Employees Local Labour Law.
Verifying the Leave Settlements & Final Settlements.
Sorting out the employees queries in a smooth way within the stipulated timeframe.
Coordinating with the implementation team for updating the policies as per the
management approval.
Ensuring mutual team work on all occasion
Processing monthly payroll for Management employees & 2000 employees through Wolke (ORACLE based) software for UAE, Oman, Bahrain, Qatar, Saudi & Kuwait.
Preparing the bank upload file to transfer the Salaries through our corporate online banks - HSBC Bank for WPS Visas & Non WPS visas (Free zone visas) and UAE exchange employees.
Preparing variance report of current payroll situation and comparison information to the previous month.
Updating the deductions with respect to Salary advance/Telephone/Traffic Fine/Absenteeism & Personal Expenses paid by the company/Paid Early/Company Loan/Rent etc. & additions for Increment/Arrears/Retention.
Assist in the annual payroll audit
Updating bank details for new account, changes in bank details and loan availed details.
Verify and reconcile payrolls across the group and monitor attendance, OT, incentives, deductions/allowances on monthly basis.
Process of special payroll including annual bonus and year end adjustment payrolls.
Issuing salary transfer Letter, salary certificate, No Objection certificates (Personal & Business), Employee Reference Letter and Employment Certificate etc.
Attending employee verification calls for bank
Payroll Reconciliation of GL accounts - Salaries, advances, loans, retention, Employee float & accrual accounts in order to maintain smooth closing of financial books. Passing monthly Journal Entries for Leave Salary & Ticket Accruals, EOSB Accruals & Bonus Accruals.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Preparing Management Reports - Budgeting Report, Accrual report of leave, Employee Hourly report, Absentee & Sick Report, Head Count Report, Leavers report, Joiners report and monthly basis OT Report.
Timely execution of payroll with ZERO error, meeting deadlines for assigned tasks.
Updating the employee profile, compensation and bank a/c details, transfer of department and location etc., in Wolke (Oracle based system), PeopleSoft and employee master.
Maintain leave management of the employees and coordinating with the department heads for their leaves. achieve greater efficiency and effectiveness
Processing EOSB benefits as per Employees Local Labour Law.
Verifying the Leave Settlements & Final Settlements.
Sorting out the employees queries in a smooth way within the stipulated timeframe.
Coordinating with the implementation team for updating the policies as per the management approval.
Ensuring mutual team work on all occasion.
Detailed Information
Joined in Finance Department as Payroll Accountant, in Lamprell Energy which are into the development of the offshore industry in the Arabian Gulf for over 30 years, in later years providing specialised services to the onshore and offshore oil and gas industry. Lamprell’s three primary facilities are in Port Khalid and the Hamriyah Free Zone, both of which are in the Emirate of Sharjah in the United Arab Emirates ("UAE"), and in the Jebel Ali Free Zone, in the Emirate of Dubai, also in the UAE.
Functional Area:
Preparing Payroll for the staff.
Preparing Leave settlements.
Updating of in lieu and sick leave.
Consolidating the overtime & deductions for the payroll.
Follow up with various banks for salaries credit queries.
Preparing & issuing loan letters to the employees as per the company policies.
Preparing Final Settlement
Was shifted to Utility Department after completing 12 months in payroll section.
Scrutinizing of the utility bills (Etisalat/Du/Dewa/Sewa/Fewa/Palm Utilities etc).
Co-ordinate with employees for getting updates on their utility bills.
Preparing deduction for the staffs who do not avail the facilities.
Preparing School fees and rent Cheque for the staff who use utility services provided by the company.
Preparation of Schedules for the month end.
Utility Payments done through online.
Preparing rent Cheque for the staff who uses company provided accommodation.
Back Charge to the clients for providing various services according to their job.
Payable Department.
Verifying the invoices from the vendor.
Preparing Cheque and issuing the same to the vendors.
Preparing and sending TELEX Transfers.
Scrutiny of aging of Creditors.
Credit Reconciliation.
Vendor payment through online.
Detailed Information
Joined as an accounts assistant in P.C.MALLAPA. & CO. well known distributors for International Branded Tiles, Sanitary wares & Bathroom fittings, dealing with various well known brands in INDIA. After working for a probationary period of six months I was promoted as an Accountant
Functional Area
❖ Managing, preparation & maintenance of statutory books of accounts, Reconciliation statement and financial statement, ensuring conformance to time and accuracy norms.
❖ Determining financial objectives, designing & implementing systems, policies & procedures in coordination with management to facilitate internal financial control.
❖ Monitoring the inflow & outflow of funds; taking adequate measures to ensure optimum utilization of available funds towards the achievement of organizational Objectives.
❖ Providing sales support via coordination, using timely execution of order, timely collection of payments and recovery of bad debts involving coordination with dealers, contractors and clients.
❖ Supervising all commercial functions related to district office and provide employee development. Looking after the personal policies such as conveyance, entertainment, medical, LTA etc and personal files.
JOB DESIGNATED TO ME:
• Creation of GL accounts
• Releasing of Credit notes for the various clients and companies
• Down payment received from the customers
• Release of Orders (SALES) blocked by the various checks
• Transfer of Assets from one location to another
• Accounting of vendor bills and payments to them through Cheque print out.
• Maintenance of Cheque numbers range, Cheque register
• Stock transfers, making item wise invoice.
Detailed Information
Job Assigned:
Management of Bank Accounts and Funds Utilizations.
Preparation of Bank and Debtors reconciliation statements.
Preparation of vouchers Petty Cash Management & accounting.
Verification of travel claims submitted as per the policy.
Vendor payments & Employee reimbursements.
Preparations of sundry creditors, debtors ledger
Maintenance of general ledger accounting