Finance Manager
myAgro
Total years of experience :14 years, 8 Months
Roles & Responsibilities:
Responsible for preparation of Proposed Budgets in different Donors formats.
Preparation of fiscal year budget.
Perform grant-related post-award functions, including periodic invoicing, financial reporting, salary allocations, reconciliations, budget revisions, and grant closeout functions.
Monthly Financial Reporting to Director Finance and share the analysis report with base financials.
Work with Finance Director on cash flow forecasts for programs.
Preparation and sharing monthly BVA reports (Departmental/ Grants) via Google Drive and Drop Box.
Work with development team and appropriate country office staff in the development of forecasts, budgets, and budget revisions for projects.
Updating Cost Centre file for Donor coding process.
Ensure compliance of grants with donor rules and regulations.
Train and provide ongoing technical assistance to field finance team and program partners on best practices for SOPs.
Support field teams in preparation for, and during, audits - travel to sites when needed.
Oversee all accounts, ledgers, and reporting systems ensuring compliance with the various accounting standards in Senegal.
Select, implement, and manage scalable systems for all finance-related operations, including working with Program and Technology staff to streamline and improve tracking of farmer layaways from field to head office.
Upgrade and implement an appropriate system of policies, internal control system, accounting standards and procedures.
Improve administrative and operational accounting services such as treasury management, grants payment processing, payroll, accounts payable, and purchasing.
As Finance Manager:
Monthly Budget Follow-up report.
Responsible for Budget preparation and focal person for different donors regarding Grants.
Keep and maintain all the accounts records in soft as well as in hard form.
Bank Reconciliation Statements, Monthly Cash Inventory Checklist. Fund line allocations as per awarded grants.
Responsible to maintain ledger books for regional office and main office.
Make sure verification of all the accounts record before auditory process.
Deduct taxes and payment in Government Treasury.
Responsible to prepare Financial Reports for compilation, review and onwards submission to the donor.
Make sure all the records / accounts / financial transactions are booked before the audit commencement.
Ensure cordial relation with the line department and the audit department of the donor agency.
Final review of Budgets and Proposal before submissions to Donors.
As Admin Manager:
Manage all correspondence within and outside the organization.
Receive advice from the project Manager and Executive Director on relevant issues and tend to the information/inquiries sought.
Payroll Processing and maintaining HR Profiles.
Convey all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
Monitor administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
Look after administrative affairs of the Office
AS ASSISTANT ADMIN COORDINATOR: Period: 30th June, 2015 to 9th October, 2015
Working as Assistant Admin Coordinator in Secours Islamique France (SIF) Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and implementation of development programs. Today, SIF intervenes in around 20 countries and has been providing its help for more than 20 years in the respect of cultural diversity, without any distinction of origin, religion or sex.
My job description includes:
Prepare Budgets for Donor Projects in their own formats.
Monthly reporting to Donors along with monthly Invoices, Expenses summary sheet against advances.
Funds Advance Requests to Donors as per Agreed LFA/ MOU.
Supervise the Cash box and Accounting Management.
Maintain all financial systems for the SIF Field office, and ensure full compliance with SIF financial (SOP’s).
Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up, cash flow forecast).
Prepare to the financial reporting and audit documentation.
Internal control audits, and initiate and implement actions necessary to correct weaknesses.
Deduct Withholding Taxes and submitted to Government as per Government Rules.
Ensure the respect and implementation of SIF Administrative procedures at country office.
Ensure the full confidentiality regarding financial and human resources information.
Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc)
Ensure the respect of the procedures before any payment (validation form, etc), Edit and check all payment forms
Supervise and follow up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicles rental, etc) at the base level
Files, Archives and Maintain all the accounting and administrative documents of the base
Scan invoices at the end of the month to send HQ.
Prepare sending of accountancy archives to headquarters (edit packing list, follow up listing of archives)
Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
Country Level Human resources Administrative Management:
Organize and follow up recruitments procedures at Country level
Ensure the respect and application of all Human Resources procedures at the Country/base level
Supervise and follow up the management of the base Employee Folders, Collect all necessary documents
Update and check the Data Salary on a regular basis, edit the advance and salary pay sheet Prepare the end of contracts documents (work certificate, annual leave pay sheet, discharge of liabilities, etc)
Participate to all others aspects related to base HR Management (Evaluation follow up, disciplinary procedures, etc)
Prepare and maintain archives of former employees files for the mission.
SENIOR FINANCE OFFICER: Period: 20th Aug, 2009 to 2nd June, 2015
I have been working as Senior Finance Officer in ACTED (INGO). ACTED began emergency relief activities in Pakistan after the fatal earthquake of October 2005, and in 2006 and 2007 emergency intervention evolved to a development focus. Currently ACTED-Pakistan strengthen its previous interventions and diversify them to new areas in North West Frontier Province and the Southern Punjab Province with a special focus on immediate relief operations to meet the basic needs of communities . Main Donors are WFP, FAO, OFDA, USAID, UNHCR, DFID, IOM, UNICEF and ECHO.
My job description includes:
Updating Monthly Cash Book and Bank Book in Excel sheet and importing in Saga Accounting software.
Participate in the preparation of Budget with Program Team at the time of submitting proposal to donor in the formats of their own like WFP, ECHO etc.
Budget revision at the time of Projects extension.
Participate in the forecast of program activities/ Projection of program activities for future activities.
Advance requests to Donors as per LFA/ MOU/ Grants approved, monthly reporting to donors along with vouchers, invoices and expense summary sheets.
Keeping track record of Debts in Debts Follow-up Sheet for each project and their clearance after payments done.
Monthly Bank Reconciliation Statement preparation at the end of each month.
Securing petty cash and its reconciliation prior to month end and replenishment
Critical revision of documents before releasing payments and follow SAP for recording transactions.
Monitoring visits to field for ensuring support to CFW Cashiers, also to ensure transparency.
Close Eye on Under Spending and Over Spending of Approved Budgets.
Keep close eye on activities assigned to my subordinates to ensure supervision.
Cross verification of salaries before disbursement with files shared by HR Department.
Keeping in mind Procurement Scenarios, when release payment; follow the procedures defined in Manual.
Attend Weekly Coordination Meeting to resolve issues that rise regarding Finance & Administration.
Keep close coordination with Area Coordinator regarding Approvals.
Supervision of Branches of Lahore and Karachi regarding financial matters
Maintaining of Daily Progress Report in Accounting Cycle
Preparation of Expenses details
Details of Sales and Purchases
Details of Accounts Receivables and Accounts Payables
Details of Call Deposits, Earnest Money and Securities
Coordinating with Regional Sales Manager
Coordination with Finance Manager in monthly final reporting
Coordination with Regional Accountants
Coordination with Tax Manager in Discrepancy Reports
Verification of Invoices
Maintaining Books of Accounts including GL, Cash Book & Bank Book
Reconciliation of cash balances weekly with Regional Accountants
Dealing with Banks for Business Purposes
Inter Company Reconciliation
Preparation of Salaries & Wages
I have done my Masters in Commerce (Accounting) in 2006/07 from University of Peshawar.
I have done B.Com (Hons) in 2005 from University of Peshawar with specialization in Accounting, I was one of the top 20 position holders in the province KPK.