Harry Gagarin

• Creating all invoices and English letters for members.
• Managing the documentation of all members’ letters, invoices and certificates on Salesforce and MS Teams.
• Updating the members’ directory.
• Updating Salesforce with new contacts, meetings and new accounts.
• Managing the on-boarding of new members, including the updates to the mailing lists.
• Managing mass mailing for events.
• In charge in monitoring and purchasing of office stationaries and pantry groceries

• Manage office supplies to ensure efficient and cost effective ordering and availability based on office needs.
• Handles petty cash and liquidates office expenses.
• Review and check invoices received from vendors and recommend for approval.
• Initiate employees deductions related to Traffic violation and issued company letters
• Enrolling and registering new office employees to the attendance system.
• Track attendance through the office access system.
• Consolidate monthly attendance reports, liaise with departments for confirmation and review and forward to the payroll section in time.
• Consolidate all monthly budget requests for the department
• Coordinate and complete all processes to ensure maintenance of the Head Office to up to the standard of RICC-McDonald’s and in accordance with company policies and procedures and within budgets
• Organize the maintenance and effective functioning of all office equipment.
• Review and ensure functioning of safety protocols.
• Organize the office layout and parking allocation to ensure optimal space utilization in accordance with business needs.
• Organize activities relating to the medical clinics for Iqama/Baladia transactions to ensure that the services are in accordance with company standards and requirements.
• Organize and arrange the activities of the reception area to ensure effective and professional handling of visitors in accordance with RICC standards
• Organize mail services by liaising with the service providers and ensuring effective and speedy collection and distribution of mail.
• Prepares driving license application form for newly hired delivery riders

• Conduct a short presentation for the delivery riders

• Assist our riders at Dallah driving school for the application of Saudi driving license from Initial until obtaining their license.

• Tracks and records the progress of the riders. Reports to be sent to Human resources team