Executive Accounts (EE) (Head Office)
Siemens Enterprise Communications Private Limited
Total years of experience :5 years, 9 Months
Banking:
• Downloading the day to day bank statement for all bank sites
• Check & match the Opening Balance of Bank Statement with GLs.
• Download the transaction data of each bank.
• Validation of the data
• Preparation of GLV in excel to enable EUPAC upload
• Uploading bank GLV in the EUPAC.
• Check & match the effects in the respective GLs with bank statement.
• Informing the respective Regional Office for rectification or GLV upload.
• If the Cheque is not cleared within 15 days then follow up either with region or with Bank for uncleared cheques.
• In case of cheque bounce, reversal entry will be passed to give correct effect.
• Preparation of Bank-wise Reconciliation statements
• Maintaining the bank statement of all the banks.
• Following up for all open items in the bank reconciliation statement.
• Coordinating with Bank for resolving the queries raised by 9 Regional Offices towards Cheque Deposits.
Month end Closing:
• Opening of current month period in EUPAC & partially closing the previous period.
• Pre closure of books & checking of error if any.
• Processing monthly closing steps. ( total 55 closing steps )
• Co-ordinating with regions for resolving the errors if any during the month end closing steps.
• Preparation of GG File to upload the same in R44 system
• Uploading the data in R44 system.
• Taking out reports from R44 for record purpose.
• Passing the necessary GLVs during U+ 2 period.
• Closing the entire last month period in the EUPAC.
Verification:
• During the posting process of SD Vouchers in FI Module, if any errors occur then inform/ guide to respective Regions to resolve the same
• Taking out the output of Sales & Service Orders RA settlement & forwarding the Errors in the report to respective Regions for further necessary action.
Statutory & Tax Audit:
• Preparation of Creditors & Debtors related schedules.
• Providing soft copies of bank statement.
• Solving the payment/receipt related queries of auditors.
• Providing various documents as per the auditors’ requirement.
• Preparation of Fixed Assets Register for Audit Requirement.
• Maintaining of Compliance Approved Control sheet of vendors & customers
• Randomly checking the foreign and local payments for confirmation of approval authority.
EMD & Tender Fee Processing:
• Request from Regions about EMD and/ or Tender Fee
• Intimation to manager about request and confirm the balances before processing.
• Check following points-
o Tender due date (It must be future date If not then take clarification email from requisitioner)
o Payment order data and value as per tender notice.
o Check beneficiary name
o Check Bank Guarantee clause if it is available then communicate with respective contacts and ask to apply for same.
• Do the accounting in EUPAC.
• Preparation of Demand Draft (DD) application letter to Nationalized Bank. Sing off the letter from available authority.
• Send letter to bank for DD preparation
• Send DD scanned copy to respective requisitioner as well as courier details of processed dd.
Demand Draft Cancellation:
• Request receive from requisitioner about EMD or Tender Fee or sometime for both
• Check following points
o Check document open in EUPAC
o Confirm open items details with received hard copy details( Letter and DD)
• Make accounting entries in EUPAC as per the process flow
• Prepare DD cancellation letter to schedule or nationalized bank. (DD must sent for cancellation that bank only from which it has been received)
• For Nationalized bank DD, put revenue stamp on back side of DD with authorized signatory stamp.
• Sign off letter from authorized persons.
• Send the Letter along with original DD for cancellation in respective banks. (Take photo copy of letter and DD for record and follow up purpose)
• Intimate to requisitioner about DD cancellation details.
Work Description: -Working with the product group in SD module.
• Collection of payments and adjustment thereof after billing to the (Pune and Mumbai) client in order to liquidate the debtors.
• Preparation of & vetting of Bank Guarantees (Advance & Performance) through GREAT software.
• Preparation of PI/DI and alignment with Factory commercial for dispatches.
• Preparation of Limits of Authority as per the Terms & conditions given in the Purchase order, to restrict/ limit the liability of the company.
• Preparation of monthly, quarterly, yearly MIS.
Preparation of Purchase Order, Invoice, Sales Order
Handling Tax Deduction at Source & Fixed Asset Management (Creation, Depreciation, Deletion) Fixed Asset Reporting
Closing of Fixed Asset Books.
Assisting the Auditors to show the correct picture of above mentioned part.
Working in Bank Reconciliation Statement department
