Sr. Document Controller
Marafiq Power & Utility Company
Total years of experience :16 years, 11 Months
• Plans, implements and maintains electronic Document Management System (DMS) Plans, implements and maintains hardcopy Document Management System library Works on small and large Document Management System projects, configurations and provide status updates to department.
• Communicates Document Management System updates to personnel via workflow, Create necessary binders for a library Uploads documentation into electronic repository, sets review dates and document ownership Works
• Provide Document & Records Management input into a Management System Review (MSR) Determines and administers access to electronic DMS library.
• Add and remove employees file share access as applicable Coordinates document slotting and movement for created or modified documentation Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Handling office tasks, such as filling, generating reports & presentations, setting up for meetings & reordering supplies.
• Maintain polite & professional communication via phone & e-mail.
• Looking out for VAT calculations, while preparing invoices & supplies.
• Working with Account & Finance for preparing reports & Charts.
• Handling on site Petty Cash, maintain record according to expenditure.
• Following Labor Law & Contracts while preparing all reports & charts.
• Prepare consolidated charts & reports on weekly basis.
• Monitor project progress, budget, hours, etc.
• Coordinate with HO and internal department for smooth functioning.
• Arrange meetings & Record minutes at meetings.
• Create Project Schedules & develop Strategies.
• Handling Management of team members, ability to delegate tasks within the team and to manage workflow.
Web Site:- www.agoc.com.sa / www.kjo.com.sa
Project: - Khafji Joint Operation
• Responsible to handle and review all types of Engineering, Suppliers Inspection & Contracts documents.
• Responsible to review Material documents / data sheets, drawings, ITPs, NCRs, IRs.
• Responsible to archive all the documents received from Clients/Suppliers/Engineers to Project folders.
• Reviewing & uploading Technical Documents like Auto Cad Drawings, incoming Material Transmittals, Procedures Manuals, Reports, Certificates etc. into the system
• Responsible to Scan, indexing and logging incoming and outgoing documents into the system
• Scanned & upload all types of Document with OCR format and processed into system
• Responsible to analyze documents and prepare Meta Data sheet & related correspondence
• Coordinating with various departments for approval & pending documentation status
• Responsible to organize and manage electronic/hardcopy files/folders/documents
• Responsible to check or validate or verify all documentation, using project processes and procedures which includes correct numbering, revisions, status, format, title and legibility
• Responsible for Merge/Complete document(s) from multiple sources
• Responsible to check & analyze documents as per Project/Purchase Order requirements.
Web site: - www.akersolutions.com
Project Handled:-
• MWCS (Marin well containment system) for Exxon Mobil, Huston.
• Vigdis, Aasta Hansteen & Asgard for Statoil for Norway
• Moho Nord and Kaombo for Total for Angola, Ichthys, Dalia, Kraken for Norway.
Job Profile: -
a) QS / Material Admin:-
• Single point contact for Material Inspection Reports for Tie-In team.
• Responsible for reviewing & uploading all types of Inspection & Planing document, Drawings, Transmittals through SAP & Share Point.
• Planning of the material for project - both long term and short term to ensure that plant have all required raw materials without any interruption (stock material).
• Responsible to handle all types of supplier’s ITPs, NCRs & Inspection Reports.
• Registering Incoming transmittals from client/supplier/Inspector
• Responsible to co-ordinate or communicate globally with various suppliers for smooth functioning material management & document operations
• Responsible for coordinating with engineers, management and all other parties involved in project related to document & or Material Management in order to ensure that established routines and procedures are meet.
• Responsible to create & update Datasheets, Material documents, Manuals, Specifications
• Responsible for Merge/Complete document(s) from multiple sources
• Responsible to review Datasheets, Manuals & Specifications.
b) Expeditor:-
• Responsible to Expedite with various suppliers for on time material delivery
• Updating Expediting field in Purchase Order through SAP
• Create Material/Equipment in SAP, Material Coordination
• Reviewing & processing documents as per Project/Purchase Order requirements
• Sending Outgoing transmittals to client/supplier
• Coordinate with various Ware House, Buyers and Process Owner for smooth delivery of material.
• Worked as a single contact person for MWCS Project officials like Lead Engineers, Quality Surveillance Inspectors, Buyers, and Project Mangers about the progress of processing and approval of Engineering as well as Production documents.
c) Document Controller:-
• Responsible for reviewing & uploading all types of Technical document, Drawings, Transmittals through SAP
• Handling Workflow of all types of documents through SAP.
• Create Material numbers in SAP.
• Leading a team of 9 - 12 people for different product groups & segment
• Arranging weekly team meetings to discuss issues & maintain team spirits
• Handling project worth more than USD 20 million
• Handled various client issues & escalations
• Attending & heading daily briefings, Live/ telephonic / video meetings with Vendors, Clients & team members
• Successfully retain a business from US client which has almost lost by taking immediate leadership initiative
• Uploading received documents from client/supplier into SAP
• Down load / Upload documents with share point.
Other Initiatives Apart from Day to Day Work
• Registering IT issues to IT Service Desk for team and individual.
• Worked as an internal Auditor for ISO 14001 & OHSAS 18001
• Lead an ERT (Emergency Rescue Team) team.
• Worked as a core HSE member and ERT team member
• Handled the responsibilities as a First Aider & Fire Fighter
• Demonstrated a rescue operation during fire drill
• Active member of Event Organizing Committee
• Active member of sports & club.
All works under Documentation, Admin, Logistic, Warehouse & Operation Dept. Handle & solved customer queries, coordinate with various dept for smooth functioning of operation Dept. Planning, Scheduling, Documentation, Handle Logistic Dept. Purchase & Distribution of Course Ware & etc
Completed Bachelors degree in Arts from University of Mumbai, India
Complete two years full time ITI diploma from ITI Panvel, India.