PMT Secretary
GS Engineering & Construction
Total years of experience :17 years, 7 Months
• Served as Project Secretary to Saudi Aramco and Sumitomo Chemicals Sr. Projects Managers, Sr. Engineers, Business Manager and SMP Engineers and Support Staffs
• Handled all letters, transmittals, PQs, RFIs, PAFs, and coordinated to Document Controllers upon approval or rejection
• Liaised with Contractors all reports, minutes of meetings, follow-up file documents on urgent matters as directed by the Sr. Projects Managers
• Monitored Sr. Projects Managers schedules of meetings, conferences, appointments and represented them as required
• Handled timekeeping, medical appointments, weekly travelling allowances in SAP Aramco program
• Liaised with travel agents to procure weekly travel tickets for Saudi Aramco Employees, SMP annual leaves, CRPO renewals, recommendations/appraisals and other ad-hoc duties to SMPCAP
• Coordinated with other secretaries on office general matters such as procurement of stationaries, pantry stocks, absences of staffs, cleanliness of office, CRs and bathrooms, maintenance and repairs of office machines and copiers, as well as periodic IT maintenances
• Updated and closely worked with the Business Manager to employ and deploy staffs by maintaining official confidential records of CRPO renewals and expiry, vacation leaves scheduling and staffing, demobilization dates, overtime site planning, and other matters requiring immediate actions
• other adhoc duties as and when required by the team
• Served directly as Secretary to the Chairman of the Board and Vice Presidents
• Handled all emails, letters, and official drafts of the Group
• Updated the CEO on email incoming and outgoing and taking notes of dictations from the CEO
• Liaised with airline personnels for ticket issuance, hotel reservations and car renting during CEO and family trips to Europe, and Makkah or Medina during hajj seasons
• Coordinated with Finance and Accounting Department all delivery documentations from supply of reinforced bars to SABIC-HADEED, raw salt to Yanbu and Jeddah, silica sand in Taima
• Issued invoices and cover letters to all credit customers for payment of products delivered
• Coordinated all shipping status and documentation on B/L, demurrages and ETA
• Supported personnels on site and served as reliever during their annual leave or period of absences
• Supported the Management Team in full spectrum of administrative duties
• Served as Secretary to Sales/Finance Director and supported 15 high-caliber Sales Executives in full spectrum of administrative duties
• Managed the sales office by procuring office stationaries, maintaining office fax and copying machine operable at all times, making systematic filing of all quotations-approved and delivered, maintaining good level of supply for coffee machines and water supplies, overall maintenance and cleanliness
• Took dictation on minutes of meeting as required, arranged meeting location as preferred and ordered refreshments as preferred by the team
• Coordinated with IT personnels periodic maintenance of virus updates, required softwares for faster facilities, and additional machines whenever required
• Follow up with Head Office all stock procurements and deliveries, arranged as required the delivery schedules and location, as well as monitored stock movements to maintain inventory numbers
• Reported directly with Sales Director all attendances and absences of sales team
• Handled all incoming calls and directed to appropriate persons, and answered inquiries whenever appropriate
Duties and Responsibilities:
- Directly reporting to Owner/General Manager all sales and purchase orders of customers: Furniture and Paints
- Responsible for collection of payments and dues of all credit customers
- Responsible for cash handling, bank deposits, employee salaries and vacations tickets and other benefits
- Responsible for year-end inventories and accounting and bookkeeping of files
Duties and Responsibilities:
- Responsible for cash handling, bank deposit and expense replenishment
- Responsible for issuing receipts of payment and sales collections
- Responsible for issuing letter to clients for over-due payments
- Responsible for closing contract agreement, signing of papers and completeness of requirements for credit
- Responsible for reporting all branch transactions to H.O. daily and monthly
Liberal Arts Major in Philosophy