Asst. Logistics Manager
Samim Group Fze
Total years of experience :29 years, 10 Months
Monitoring and controlling all inbound and outbound transactions from warehouse.
Keep the retail and sales team informed about dead stock levels in order to clear these and control inventory. Compile a yearly report of stock aging to be provided to the Sales Managers as an input for sales and discounts related tactical decision making.
Complete responsibility of Third party logistics operations and overview performance.
Supervise Logistics coordinators & Qc team. Ensure maximum utilization of transport units.
Make sure that shipping documents are well managed on time to avoid shipping interruptions, clearing obstacles etc.
Ensure all information keyed into the system is correct.
Inventory Management, reconciliation of stock regularly.
Participate in Annual audits and stock takes by providing necessary information and schedules to facilitate audits.
Liaise with the accounts department to ensure timely payments to keep healthy relationships with all logistics companies and service providers.
Ensure that whole team is fully aware of all safety requirements.
Coordinates and controls the complete order cycle and associated information system.
Prepares and submits monthly reports, responsible for capturing KPIs and metrics and leads the closure of all action items.
Supervision of Freight forwarders & Carriers to ensure smooth inflow of Merchandise.
Ensure complete coordination between planning and Distribution Groups.
Supervise and control of Supply Chain staff to facilitate timely and accurate issue of Order Confirmations and all other Documents Relevant to Sales Transactions.
Examine and verify all commercial documentation with reference to Supply Chain.
Marine and Cargo Insurance Management to ensure Proper Coverage for company’s merchandise. Monitor status of the goods in transit and take special action if needed.
Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Confer with department heads to ensure coordination of warehouse activities such as production, sales, purchasing, inventory control and distribution.
Enabled customer feedback through various channels to improve the supply chain management . Reducing out of stocks and back orders to acceptable levels.
Assign A, B, C categories to all stock items to carry out ABC analysis of stocks.
Monitoring daily reports and producing weekly / monthly stats for management review.
Prepare Sales comparison & analysis report of various Dept for forecasting sales.
Obtaining quotes for transportation and making cost comparison. Providing accurate routing information to ensure that delivery times and locations are coordinated.
General Accounting support and monthly /Quarterly closure of accounts.
Supervise the whole range of Accounts Payable & Accounts Receivables.
Preparing and reporting debtors ageing analysis, Creditors due list etc and Reconciliation of supplier’s statement of accounts
Inventory ageing analysis and assist in business stock taking and valuation of business.
Handling the petty cash, Bank Reconciliation and monthly report to the management.
Prepare day to day bank transactions & day to day cash transactions reports.
Protects organization’s value by keeping information confidential.
Control Petty cash; prepare render accounts of individuals & departments.
Ensure reconciliation of all sub ledgers & general ledger is performed on regular basis.
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Ensure General Ledger entries are accurate and are in line with Company Procedures & International Accounting procedures.
Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies etc.
Participate in Annual audits and stock takes by providing necessary information and schedules to facilitate audits.
Prepare schedules for quarterly reviews and year-end audit for independent external auditors. Research issues, clarify information and prepare supporting data.
Prepare monthly financial statements, reports and records by collecting, analyzing and summarizing information.
Liaise with the Insurance Company to conduct survey for damaged goods.
Oversee the management of warehouse to ensure all items are organized and stacked in agreed manner and periodic stock taking is conducted to ensure the safety and quality of goods is preserved and reconciliation of stock.
Execution of all deliveries from W/H and Supervised more than 50 members of staff.
Fleet Management and ensure maintenance for all vehicles pertaining to Logistics Dept.
Participated in Inventory control, receiving, handling Local Purchases, shipping and responsible for general maintenance of Warehouse.
Oversee dispatching, tracking and shipping activities to ensure safe, prompt and accurate delivery of cargo. Ensure Cycle Count on regular basis.
Establish Min/Max & Reorder levels of inventory; Review & approve cycle count discrepancies.
Responsible for the warehouse security and accountability and ensuring compliance with all Health and Safety regulations. Maintaining high standards of materials handling.
Participated in establishing work schedules; ensure schedules were correctly implemented and jobs were assigned effectively and completed properly.
Prepare and submit purchase or service requisitions and Purchase Orders.
Maintained a clean, neat, and orderly work area and assisted in maintaining the security and safety of the warehouse.
Participating in Internal & External warehouse audits
Cash Management, prepare Sales reports and Inventory ageing analysis.
Prepare payment orders and transfer documents to/from bank.
Maintain proper documentation of the daily accounting functions.
Preparation of Daily and Weekly sales report.
Administration and supervision of General Accounting functions.
Handling, reviewing & posting day to day transactions of Accounts payable, Accounts Receivable and Journal entries Up to finalization variances
In-charge for inter branch transfers, cash deposits/withdrawal and treasury function.
Prepare Tax document and submitting relevant document to Sales Tax authorities.
Maintain books of Accounts, write-up and General Ledger work, monthly closing.
Maintaining a daily Petty Cash account and direction of all cash activities.
Correspondence with various clients.
Reconciliation of various bank accounts and day today bank activities.
Assisting with all aspects of administrative management.
Assist in preparation of Final Accounts and submitting related documents for audit purpose
Diploma in Logistics and Supply Chain Management (Zabeel Institute -Dubai) Supply Chain Certification from AIBM(American Institute of Business Management)-USA Logistics & Supply Chain Certificate from Ministry of U A E
Bachelor of Commerce (University of Calicat, Kerala)