Country Admin/ Liaison Manager
International Medical Corps
Total years of experience :14 years, 3 Months
Sep 1 2010 till present
Working with International Medical Corps (IMC) as Country Admin/ Liaison Manager
Duties and responsibilities
1. Train country and site offices Liaison/Admin Staff on all travel aspects that requires from and to flights booking and follow up whenever required
2. Maintain department an up to date filing system
3. Supervise International Staff visa, work permit log tracked by Liaison/Admin Officer and share with staff
4. Obtaining all necessary visa, work permit for International and National staff related to official business
5. Prepare International Medical Corps Kabul as well sites rental houses lease agreement in consideration of all legal aspects
6. Consistent control and supervision of guesthouses, Admin staff ensuring their day to day tasks are moving without deficiency
7. Working on the process of IMC humanitarian imported goods coming from out country with all relevant line ministries including IMC program ensuring custom clearance take place in right time
8. Active participation in internal coordination meetings and contributing effective and comprehensive inputs for better improvements of activities
9. Excellent collaboration and coordination with other departments transport, security, finance and program on day to day activities
10. Maintaining excellent relation with Government of Afghanistan (GoA) relevant line ministries and keep the good relation bolster
11. Participating in fund raising and proposal writing process and provision of departmental plans whenever required
12. Working together with communication department on regular and timely manner submission of IMC Afghanistan activities report to the Ministry of Economy which is a requirement
13. To submit regular weekly, monthly activities reports to supervisor and other departments
14. Other official job assignments required by the supervisor
Nov 01-2009 - Aug 2010
Work with IMC (International Medical Corps) Country Liaison Officer
Duties an responsibilities:
➢ Flight booking for all international and national staff, within the country and out side the country.
➢ Afghanistan visa for all international staff.
➢ Work Permit for all international staff.
➢ Custom clearance of all goods for IMC.
➢ Lease agreements of IMC office and Guest houses.
➢ Arranging with security and transport for air port pick up for all national and international staff.
➢ Hotel booking and accommodation for IMC Sub offices staff which is coming for training or workshop.
➢ Requesting monthly stationary for Operation dept.
July 2006 till October 31-2009
Working with K.B.R (Halliburton) company (from July 2006 to Aug 07 works as Administrative assistant, from 01/sep/2007 to sep 2008 as administrative associate, from 01/oct/2008 till 30 Oct 2009 work as administrative specialist) with Logistics Assistant in Materials Department.
• Processing materials which originate in Houston, and I process FSS (government furnished supplies) and Local vendor purchases.
Duties and Responsibilities
➢ Responsible for all Customer Requests for ordering new materials.
➢ Processing Materials Requisition for customer's requests in MAXIMO / STEAM (Strategic Tactical Enterprise Asset Management) program. And submit to Procurement Department.
➢ Responsible for all receipts from suppliers, Receiving Materials Physically, inspect materials according Purchase Order specification, check the condition of materials, check for damages and make OS&D (overage, Shortage and Damage) and Report for damage parts to supervisor.
➢ Receiving Materials in STEAM / MAXIMO with its condition and quantities.
➢ Responsible for keeping all documents of Receipts, PO's, Receiving Reports, Issuing Reports and inventory reports hardcopy and softcopy.
➢ Store Materials in warehouse stock, place items in the shelves according to safety procedures, and make labels for easy identification.
➢ Responsible for customer service and satisfactory.
➢ Issuing Materials to customer physically and from system.
➢ Responsible for shipping materials needed for other sites on the timely manner.
➢ Doing inventory weekly, monthly, quarterly and annually.
➢ Preparing inventory and inventory adjustment reports to upper management.
➢
1st /Sep/04-30/June/05
Fuel distributor Supervisor.
RA International (ISAF supplier) Kabul Afghanistan.
Duties and responsibilities:
➢ Delivering of fuel for ISAF and USPI forces inside Kabul and some
➢ Provinces (Kondoz, Ghazni, Qalat, Kandhar, Gardiz and Jalalabad.)
➢ Arranging transportation for delivering fuel for mentioned locations.
1 April/04-04/Aug/04
Country Procurement Officer
International Medical Corps ( IMC) Kabul Afghanistan.
Duties and responsibilities:
➢ Purchasing goods and commodity needed for different running program.
➢ Tracking sheet of the bases of each purchased item for any project.
➢ Bid analyses of goods before purchasing.
➢ Surveying market prices, finding best supplier, listing of all individual V.
➢ Providing transport facilities for site office while transferring of goods.
➢ Tracking of asset and inventory on any purchased item done.
➢ Providing cash requirement to finance in every week.
➢ Clearing of advance, petty cashes with proper spread sheet.
21st /Aug/03-31st /March/04
Provincial Administrative Officer.
International Medical Corps (IMC) Maidan Wardak sub office.
Duties and responsibilities:
➢ Preparing of payroll for all provincial staff.
➢ Preparing attendance sheet and time sheet for all provincial staff.
➢ Providing stationery and utilities,
➢ Maintained personal file for every single individual.
➢ Filing system in a proper way.
➢ Preparing rent cost for rental vehicle.
10/March/03-20/Aug/03
Radio Operator and Security Assistant
International Medical Corps (IMC) Maidan Wardak Sub office.
Duties and responsibilities:
➢ Contacting with other sites through Codan Radio.
➢ Updating country security section for any security issues.
➢ Writing security report for main office.
➢ Other task assigned by supervisor.
Jan/02- 09/March /03
Land Main Education Trainer.
Save the Children (USA) Main office Kabul Afghanistan.
Duties and responsibilities:
➢ Conducting of main awareness program if different schools for children.
➢ Conducting of awareness session for community.
➢ Providing refresher training for the community volunteers.
➢ Report to supervisor for the program implementation.
April/1996-30/Dec/01
Head Guard.
Save the Children (USA) Main office Kabul Afghanistan.
Duties and responsibilities:
➢ Providing duty schedule for Office and guest houses guards.
➢ Security report from office and gust houses to the supervisor.
➢ Copy machine responsibilities for copying.
➢ Also doing as maintenance assistant.
1997 - 1999 IRC English Advance Program Kahkashan English Language Center Kabul Afghanistan.