Procurement Officer
Union Properties
Total years of experience :10 years, 4 Months
Preparing Bid comparison out of proposal received from the service providers
Doing commercial and technical evaluation of proposal
Managing the project F.M team and set the target and time of them
Preparing monthly reports, and annual facility inspection report
Obtaining and documenting quotes, preparing RFQ & RFP, evaluating proposals for specification compliance and making recommendation of contract award
Reviewing the current policies and plans to improve upon the existing quality standards
Directing and planning essential central services such as reception, security service and mail, archiving, cleaning, catering and waste disposal and recycling service.
Preparing the yearly budget of the project in parallel with facilities services.
Managing facility finance via Singlehandedly handling the entire budgeting process for both residential & Retail, administer the budget and reconcile it.
Conducting major periodic and daily inspections to verify safety and general conditions of facility
Involved in the payment process for all contractual Service providers as per the contract payment terms under Fixed/ Variable Contracts. Also involved in preparation of Purchase
Requests, raising a purchase order & finally issuing a payment Certificate for release of funds for all Non- Contractual services.
Managing the project F.M team and set the target and time of them.
Preparing monthly reports, and annual facility inspection reports.
Obtaining and documenting quotes, evaluating proposals for specification compliance and making recommendation of contract award.
Reviewing the current policies and plans to improve upon the existing quality standards.
Directing and planning essential central services such as reception, security service and mail, archiving, cleaning, catering and waste disposal and recycling service.
Preparing the yearly budget of the project in parallel with facilities services.
Managing facility finance via Singlehandedly handling the entire budgeting process for both residential & Retail, administer the budget and reconcile it.
Conducting major periodic and daily inspections to verify safety and general conditions of facility
Engaged in MS Dynamics implementation, Far-vision & Navision program (supplemented catalog files, master data, procurement category tree etc.); drawing procurement policy document and procedures (for best-in-class procurement functions).
Sending Invitation to tender by preparing RFP
Doing procurement for 60 plus high-rise towers in different areas like JLT, Business Bay, Dubai Marina, JVC etc.
Bid Comparison, Price Negotiation, request for proposal/Inquiry/Quotation, dealing with suppliers for over 30 different services including MEP, Housekeeping, and Security etc.
Done preparation for M100 The Essentials of Community Management (RERA Course For OAM).
Managing commercial and residential towers both inside the units and common area maintenance.
Preparing and reviewing Annual Budget, Service charges, reserve fund study & insurance policy/comparison.
Dealing with clients (Developers and the Board) and managing the functioning of their buildings, mostly commercial and residential towers, under the norms and regulations framed by RERA (Real Estate Regulatory Agency of Dubai).
Preparing Annual Budgets and Board meeting minutes for the maintenance of buildings and getting them ratified from Dubai Land Department after giving them a lucid presentation of the Budget Summary.
Hiring and supervising the functioning of the Integrated Facilities Management companies in our Clients’ buildings.
Presenting the Monthly Finance and FM Reports (Developments) to the Owners’ Association Board and the Developer in the monthly board meetings.
Coordinating with 500+ service providers (Contractors) for different services needed on daily bases.
Preparing RFQ and getting proposals from marking for bid comparisons
Working closely with the Board Members of the Owners Association, preparing agenda for general assembly and board meeting and documenting minutes of meetings.
Preparation of service charges budget for communities in Dubai and getting them approved from RERA.
Working closely with facilities management contractors to effectively manage assets owned by OA for the collective benefit of owners. Procure, tender and recommend service providers to the Board for evaluation and selection.
Oversee insurance of the building while insuring strata cover and processing documentation of insurance claims.
Develop and publish community rules, move in/out forms, NOC procedures and other related documents.
Preparing and posting monthly, quarterly or yearly management reports on community portal.
Issuing notices to defaulters as per collection policy approved by OA Board.
Facilitating statutory annual audit, liaise with external auditor and Financial Sub-committee for audit.
Presentation of financial data in Annual General Meetings and getting audited financials and budgets approved
Opening and operating Escrow Account on behalf of Owners Association.
Preparing month end Financial Statements for five Owners Association Boards.
Monthly reporting budget to actual variance monthly, quarterly and yearly basis.
Approve payments against AMC and other expenses and checking the adequacy of documentation to adhere to payment policy.
Setting collection targets for debt collection department.
Calling up owners for dispute resolution regarding service charges including rescheduling of service charge payments as per board instructions.
Sending reminders for collection of service charges.
Coordinating with debt collection team in meeting collection targets.
Filing cases to recover service charges from Defaulters.
Invoicing service charges on quarterly basis for all Owners Associations.
Preparing action plan in case of new building take over.
Executed qualitative research projects & oversee operations. Identify explicit respondents for project, looked after recruitment and training of team. Manage the team members and update stakeholders. Developed marketing strategies, implemented & overview tasks. Developed actions plans to execute task, identified all tools to implement framework. Manage and monitor project schedules within budget guidelines, progress and costs to ensure projects are completed on time and effectively. To close new business deals by coordinating requirements; developing and negotiating contracts; integrating contract requirements with business operations and protect organization's value.
Worked as marketing executive covering different promotional events, festivals and cultural events across UK.
Accomplished business development activities by researching and developing marketing opportunities and plans.
Communicating with people from all over the world & explaining them about different calling offers to their home country. Also covering concerts and events all over United Kingdom with exceptional mobile package offers.
Lead the team on various occassions/events, which includes complete planning and excecution of project.
Planning, scheduling & monitoring of the whole project from start to end with daily update to management.
Calculating the complete Project Budget on the basis of direct labor cost, direct material cost, transportation cost, sales and purchase of electrical equipment E.g. Escalators, generators, Control Panels etc.
Coordinating with the supply chain and operations team to ensure in-time availability of resources on site.
Installation of Runway lightings, lying down of around armored cable, guidance signs, escalators, elevators etc.
Contribute to continuous improvement in HSE performance by ensuring safety and environmental standards.
Departmental daily meeting with all stakeholders to discuss progress of on-going fabrication work and monthly report, presentation & discussion with the management to complete the project on time.
Coordination and communication with clients, engineering team members, management and administration.
Project Management, Leadership and skills: Planning and Control Operation and Information Management Procurement Risk and Contract Management Advance Project and Logistics Management
Done my Bachelors in Electrical Engineering.