Asst. Human Resources Specialist
ADMA-OPCO
Total years of experience :34 years, 11 Months
Asst. Human Resources Specialist ADMA-OPCO Apr. '03 - to 31/12/2017,
Scope of work:
• Carries out employee relations activities/assignments within Employee Relations Section - Das Department including calculation/processing of personnel transactions/benefits, etc
• Supervises or calculates leave entitlements, initials all forms.
• Provides full support to Employee Relations Team Leader and Manager - Das in furnishing Line Managers with personnel advice and counseling employees on all personnel matters.
• Participates in investigating extraordinary issues / problems / measures and morale issues and reports findings to Supervisors.
• Monitors and controls the updating of computerized records and recommends enhancement/amendments to relevant sub system of HR Access System.
• Provides Line Managers and employees with necessary advice on personnel matters such as: disciplinary actions, grievances, performance appraisal, etc..
• Investigates adhoc affecting pan company personnel morale, such as: justification of Accommodation Allocations requests, overstaying personnel, individual work leave cycle, etc and reverts to supervisor (s) with appropriate recommendations ensuring fair and equitable treatment. Assists in investigating cases of personnel matters such as negligence, violating safety rules, misconduct, etc . and advices Line Manager of appropriate course of action.
• Carries out and follow-up the processing of a variety of personnel actions such as transfers, promotions, salary adjustments, titles change, leave applications, performance appraisals, accommodations requests, etc Checks Expense Claims, Allowances, Benefits, Car Loan Form to ensure conformity with Personnel Policy/practices.
• Prepares personnel documents related to employees including finalizing terminations/resignations/retirements and transfers within ADNOC group companies. Ensures maximum accuracy and controls every entry into HR Access / Oracle Systems and relevant subsystems including Employee Information, Management Information and Leave Management Systems. Checks related reports to ensure accuracy. Checks monthly, all personnel's financial input related to salary changes, benefits and regular allowances and resolves all resulting problems in liaison with Finance Division.
• Operates PC to produce various Forms, Tables, Graphs, memos, etc., Undertakes full induction to the newly recruited employees on the Company's set-up, working/living conditions on Das Island and inputs all the screens in the HR System.
• Participates in the preparation of special annual exercises such as: Long Service Award function, distributes appraisal punching documents, follows up and input, Bonus payments, etc ..
• Prepares the annual passage and Education Assistance lists for Expatriates & Secondees Das bases, who have Company Accommodation in Abu Dhabi in addition to UAE National employees in grades 14 and above for Education Assistance.
• Prepares the weekly and monthly reports, accommodation priority list (this includes both ADMA and ADGAS) . Checks/updates for overage dependents receiving Education Assistance or Airfare or Child Allowance, produce and distributes the ADMA-OPCO job establishment print-out to the concerned Departments.
• Daily contacts with all levels of Company's personnel on Das up to Team Leader's level to provide personnel advice on personnel policy procedures and actions.
• Frequent contacts with personnel at slightly higher level in Public relations Division.
• Works according to Company's established policies, procedures and specialized standards. Exercise latitude and uses initiative in recommending solutions to problems and when handling computer input.
• Services are rendered to a total of multinational workforce including Direct Hires and Secondees in excess of 450 on Das Island administered on different work/leave cycles and terms/conditions of services.
Personnel Records
Administrator ADMA-OPCO May '92 - Mar. '03
Scope of work: • Supervises the Personnel Office in performing various personnel administration.
• Provides advice/information many times daily on all kinds of personnel matters including the position of recruitment, the production of paperwork for promotion and transfer, leave, employee entitlements.
• Refers problem cases to Personnel Officers or Senior Personnel Officers.
• Checks all documentation supporting personnel actions including contracts/letters/memos, etc
• Ensures computer output is checked and errors corrected.
• Prepares monthly statistical reports on Das population, disciplinary action, etc
• Frequent contacts with employees of all levels, interviews and new recruits to progress Personnel Administration matters and resolve problems.
• Supervises or calculates leave entitlements, initials all forms.
• Checks with Supervisors when employees attempt to alter leave dates.
• Produces reports on compassionate/unpaid leave cases.
• Supervision of 1 Snr. Personnel Clerk, 5 Personnel Clerks and 3 Clerk Typists. This service is for approximately 600 employees.
Personnel Assistant ADMA-OPCO Aug. '91 - Apr. '92
Scope of work: • Supervises the Personnel Office in performing various personnel administration duties in support of two Personnel Units covering (i) Recruitment (ii) The calculation of emoluments and leave (iii) Application of Benefits (iv) General Personnel Administration (v) Personnel advice to Managers and employees; to assist the smooth and efficient running of Das Island. Supervision of 1 Snr. Personnel Clerk, 5 Personnel Clerks and 3 Clerk Typists. The service is for approximately 600 employees.
Snr. Personnel Clerk ADMA-OPCO Jan. '91 - Jul. '91
Scope of work: • Directs the activities of Personnel Clerks assigned in the Personnel Administration Section on Das Island in performing the various Personnel Administration function, includes: recruitment, processing personnel forms such as Recruitment Requisition, RGTs, Leave/Duty application forms, etc
• Produces statistics and reports.
• Operates the V.D.U. terminal to update Personnel details. Activities cover with different work/leave cycles.
• Supervision 5 Personnel Clerks and 3 Clerk Typists
Personnel Clerk ADMA-OPCO Jun. '89 - Dec. '90
Scope of work: • Performs various personnel administration duties in support of/two Personnel Units covering (i) Recruitment (ii) The calculation of emoluments and leave (iii) Application of Benefits (iv) General Personnel Administration (v) Routine personnel advice to Managers and employees; to assist the smooth and efficient running of Das Island. The service is for approximately 600 employees.
Chief Clerk ADMA-OPCO Sep. '88 - Jun '89
Scope of work: • Reviews and proof-reads all typewritten materials to ensure correctness/accuracy and acceptable layout prior to securing supervisor's signature and dispatching.
• Types personally all confidential materials.
• Attends to all approved stationary requisitions originated by, all Sections on Das Island and dispatches required items, keeping a record of issue/receipt. Inputs all such data into the computer.
• Monitors the preparation and issue of Das Island Daily Information Sheet.
• Prepares/updates Das Island Telephone Directory.
• Supervision of 1 Snr. Clerk Typist, 2 Clerk/Typists, 4 Machine/Teleprinter Operators and 8 Messengers/Tea Boys.
Snr. Clerk Typist ADMA-OPCO Oct. '87 - Aug '88
Scope of work: • Directs the activities of a group of Clerk/Typists (English & Bilingual), Machine/Teleprinter Operators and Messengers involved in providing clerical/administrative services to the General Services Department, such as: typing letters, memos, reports, circulars, forms, transmitting/receiving telexes, printing and binding reports, etc ..
• Allocates work assignments and determines priorities.
• Participates in evaluating contracted personnel performance.
Clerk Typist (Bilingual) ADMA-OPCO Feb. '86 - Sep. '87
Scope of work: • Typing English and Arabic on Wang Word Processor and doing other clerical work in addition of handling filing system.
Technical Clerk - Contractor with ADCO - Abu Dhabi - 9 months during 1985
Scope of work: • Provides administrative, financial and secretarial support to Maintenance Team including processing and maintaining of various requests, checking and inputting invoices, drafting and typing correspondence, . Keeps/arranges updated filing system that involves the whole drawings in the fields.
Cashier - Halawi Exchange - Lebanon 1983 - 1985
Scope of work: Controls the system of buying/selling foreign currencies and provides the Accountant with daily reports regarding the budget. Responsible for the filing system related to the whole financial documents, etc