Procurement Rep III
Sadara Chemical Company
Total years of experience :19 years, 2 Months
Responsibilities:
• Perform various purchasing duties related to the procurement of engineering and operations materials, equipment and spare parts (MRO) which belongs to commodities like Mechanical, Instrumentation, Electrical, General Maintenance, Fire & Safety and Consumables etc.
• Receive Purchase Requisitions (PRs) from Inventory Planning for stock material and from the Plant for direct charge material and initiate purchase after thorough study / verification of material description, estimated value and delivery requirement.
• Interact with end users to understand detailed specification, quantities and delivery requirement. And ensure that the correct and complete details are obtained to process the Purchase Requests.
• Formulate a Bidders List relevant to the specific item and obtain approval for bidder’s List from appropriate authority if needed and float Request for Quotations (RFQs) to the approved suppliers
• Analyze bids received commercially / technically and forward bids and vendor's queries to the end users for technical comments, clarifications or additional details. Return user's feedback to vendors and follow up with the latter to ensure that Companies comments and clarifications are taken into account. And follow up with the end user to obtain final technical evaluation of the bids.
• Negotiate terms and conditions, price, delivery time, payment terms, Incoterms etc with suppliers and summarize result of commercial and technical evaluations in a bid analysis sheet with recommendations for approval at appropriate level
• Prepare Local and Overseas Purchase Orders or Letter of intents as applicable and ensure that all documentation requirements are complete, Prepare Executive Summary for high value POs requiring General Manager and Vice President approval and submit the PO file to the appropriate PO approval authority to obtain the approval.
• Ensure timely conversion of all released PRs to POs in order to meet the operational requirements of the plant and to achieve the KPI targets set by the department.
• Evaluate and recommend new vendors to Supplier Qualification Section to register them with Sadara for sourcing quality products and to minimize cost and lead time.
• Monitor vendors performance on timely deliveries, quantity, cost and quality parameters. Maintain regular follow up with vendors to ensure timely deliveries
• Maintain market information on availability and costs of product and equipment and share such information with the end users for budgetary requirements.
• Coordinate with Freight Forwarder, Original Equipment Manufacturers, Local Agents, suppliers and customs clearance team to maintain timely deliveries
• Participate in meetings with the end users periodically to get their suggestions and feedback on our service and to address the issues if any, in order to maintain a good business relationship and improve the service level.
• Resolve supply discrepancies with suppliers in case of Overage/ Shortage / Damage / Rejection and resolve invoice / payment related issues in liaison with Finance
• Liaise with Logistics, Freight forwarder, Warehouse, End users, Inventory Planning, Supplier Qualification and Finance.
• Using SAP MM module for all Purchase activities like creation of RFQs, Maintaining RFQs/Quotations, Bid Analysis, Creation of Purchase Orders, Release Orders and Report generation etc.
• Manage all aspects of RFQ, the competitive bidding process and vendor management.
• Coordinate with major manufacturers to obtain product information, promotions, and pricing.
• Identified new opportunities and negotiated timescales with suppliers. Meeting strict deadlines and ordering on an SAP purchasing system and negotiated with each supplier regarding the prices and quantity available with them.
• Review records of items purchased, costs, delivery, product performance, and inventories.
• Negotiate supplier price reductions in accordance with customer cost reduction initiatives.
• Confer with Cost Engineers, Engineering development team to understand design cost drivers, and with staff, users, and vendors to discuss defective or unacceptable goods or services.
• Presented the NFA and the price comparison sheet of the products with the best prices to the management. And finalized the supplier in coordination with the management.
• Using SAP to create purchase orders and various reports to check stocks and invoice information producing spreadsheets on MS Excel.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations.
• Monitor shipments to ensure that goods come in on time, and in the event of problems, trace shipments and follow up on undelivered goods.
• Ensure all Quality requirements are complied with and assist maintaining all required Quality forms and uphold requirements of the Quality Management System in accordance with ISO specifications and Saudi Armco standard.
• Settle claims disputes arising during construction projects.
• Prepares and sends out quotation requests for both direct charge and stock items as authorized by purchase requisitions.
• Liases with user departments on technical specifications, deliveries and costing, to solve queries and gain familiarity with the end use of assigned commodities.
• Receives and evaluates quotations in accordance with Corporate Policy and Procedures.
•Prepares Purchase Orders with selected suppliers for authorization in accordance with Procurement Policy & Procedures.
• Expedites outstanding Purchase orders to ensure delivery instructions are met timeously.
• Advises end users on new items and/or phased out items on the market.
• Identifies new sources of supplier and alternative sources of supply.
• Develops or evaluates current and potential supply sources through such methods as supplier visitations, objective performance measurements, to ensure continuity of supply, consistency of quality and competitive pricing.
• Maintain purchasing records as laid out in Company Policy and Procedures and ensures correct distribution of documentation to relevant departments.
• Contributes to the objective of stock reduction by identifying stock materials that could be bought off the shelf or stocked by the vendor rather than be kept in the Corporation stores.
• Undertakes such other related duties as directed by Supervisor
Purchasing the project requirement
Purchasing the project requirement
• Assisting clients in opening their current and savings accounts.
• Processing of personal loans.
• Marketing of credit card applications for new clients.
• Partaking in general customer service activities.
• Receive patients and provide crisis assistance.
• Responsible for the creation and maintenance of the medical records of new patients.
• Process cases of emergency and the associated work required.
• Review of the daily revenue.
The Chartered Institute of Procurement and Supply (CIPS) Level 4 Diploma in procurement and supply is a vocationally related qualification. It is recognised by the Office of Qualifications and Examinations Regulator (Ofqual), CCEA and Qualifications Wales in the UK and appears on the Register of Regulated Qualifications. Units: - Contexts of procurement and supply. - Business needs in procurement and supply. - Sourcing in procurement and supply. - Negotiating and contracting in procurement and supply. - Managing contracts and relationships in procurement and supply .