Group Procurement Manager
Mantrac Group
Total years of experience :19 years, 0 Months
Manage and supervise Mantrac business units across 14 countries (UAE, Egypt, Iraq, Tanzania, Uganda, Kenya, Nigeria, Ghana, Djibouti, Sierra Leone, Liberia, Ethiopia, Russia and UK)
• Contribute to the creation and implementation of best practice procurement vision, strategy, policies, processes and procedures to aid and improve operational performance
• Ensure that purchasing policies and processes are in place to meet business objectives and operational needs in terms of price, quality and delivery targets and which enables the company to function and compete effectively in the market
• Create and review opportunities to implement best practice purchasing policies, processes and procedures to aid and improve business performance and deliver best value and business savings
• Evaluate the challenges faced by the business and take action to mitigate risks and develop opportunities
• Ensure purchasing policy, guidelines and any associated documents are in place and updated when required
• Utilize appropriate resources including Supplier Development to ensure appropriate supplier partnerships and delivery of sourced products.
• Develop creative and innovative procurement processes (eProcurement)
• Develop and implement ERP system (Oracle Cloud Fusion)
• Provide management reports and key performance data and monitor cost savings
• Manage relationships with suppliers and select and develop new suppliers
• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues
• Review and negotiate existing agreements to optimize commercial terms
• Assess tenders from potential suppliers
• Work with suppliers and have a process in place to measure effective performance, quality and compliance. Measure against KPI criteria if these exist
• Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy
• Ensure parts are sourced in full and aligned to production schedules and customer requirements
• Input to and hold responsibility for department budget
• Manage, coach and develop high performing purchasing and cost estimating teams that meet agreed objectives and which deliver best practice results, added value and continuous improvements
• Set departmental objectives/KPIs and review and assess ongoing performance of direct reports
• Report on achievement of targets and identify any actions required
• Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance
• Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the purchasing strategy
• Communicate with stakeholders the impact of market change and potential effects on supply. Recommend solutions without compromising quality or service while optimizing cost
• Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise others of any impact
• Contribute to new business initiatives and projects and review and communicate the impact on Purchasing activities
• Assist Top Management in ensuring effective relationships with client businesses through maintaining an appropriate interface between procurement and suppliers
Contribute to projects at the proposal stage in order to support bid preparation calculation using reliable and up-to-date
cost data.
• Craft and leverage beneficial sourcing strategies
• Play key role in the projects committee for new business and expansions across sites
• Manage the development and drafting of new contracts, and examine and evaluate existing contracts
• Responsible for sourcing potential vendors, and initiating business and organization partnerships
• Head negotiations with external vendors in order to secure advantageous terms
• Verify and approve the ordering of necessary goods and services, and finalize purchase details of orders and deliveries
• Record, track, and report on key functional metrics to reduce expenses and improve effectiveness
• Team with Board of Directors and CEO to ensure clarity of the company specifications and expectations
• Coordinate alterations in the comparative negotiating ability of suppliers and clients
• Address unfavorable business elements via analysis of data and prepare control strategies
• Carry out risk management protocol for supply contracts and agreements
• Control spending and promote a culture of long-term savings in association with procurement costs
• Prepare and implement the procurement of services and goods
• Orchestrate overall functioning of tenders’ process
• Generate monthly, quarterly and annual reports on such items cost savings, monitoring and reviewing company targets,
and department performance
• Analyze documents regarding price and quality of contractual documents, finalize agreements of the parties, and review
compliance and departmental policies and procedures
• Champion the staff in achieving requirements and goals of the company
• Conduct major projects for goods or services from other departments and provided advisory functions
• Evaluate requisitions for completeness, correctness, and clarity
• Liaise between internal departments and stakeholders during the pre-tendering process in order to produce budgetary
estimates
• Fulfill preparatory actions in association with tendering documents, and channel them for approval
• Propose alternative approaches to the end-users for improved functionality, quality, or price
• Monitor the market and identify potential sources of supply to achieve strategic and tactical sourcing
• Facilitate contract management by negotiating, buying, or developing contracts, including the settling terms and
conditions of trade between the buyer and seller
• Accomplished various clerical and administrative tasks, including recordkeeping and report generation
• Confer with the Finance Department on all purchases made in order to promote the proper settlement of financial
obligations
• Accountable for development of team members by assigning tasks and following up on them
• Execute periodic market survey to assure getting an updated approved list of suppliers
• Handle commodities with departments such as
Oversaw preparation and implementation of the procurement of service and goods
• Controlled overall functioning of tenders’ process
• Produced monthly, quarterly, and annual reports on concerns such as cost savings, corporate targets and departmental
performance
• Reviewed documents for term in association with price, quality of contractual terms; also finalized agreements of all
concerned parties, and reviewed compliance and departmental policies and procedures
• Led staff in achieving the requirements and goals of the company
• Pioneered major projects for goods or services, and provided counsel to other departments
• Assessed requisitions for completeness, correctness, and clarity
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• Interfaced with internal departments and stakeholders during the pre-tendering process to generate budgetary
estimates.
• Charged with preparing tendering documents and their approval
• Supported alternative approaches to the end-users for improved functionality, quality, or price
• Enacted supply market monitoring, and identified potential sources in an effort to accomplish strategic and tactical
sourcing
• Aided contract management by negotiating, buying and developing contracts, as well as settling terms and conditions of
trade between the buyer and seller
• Generated reports and was tasked with recordkeeping duties
• Aligned with the Finance Department regarding all purchases made in order to attain proper settlement of financial
obligations
• Mentored and developed team members through assigning tasks and following up on them
• Enacted periodic market surveys to ensure updated information in association with approved suppliers
• Managed commodities with concerned departments such as Customer Care, Human Resources, Sales, Marketing,
Administration, Technical and IT
Fielded requests for goods or services from the requesting departments and provided advice regarding associated issues
• Reviewed requisitions for completeness, clarity, and completeness
• Partnered with internal departments and stakeholders during the pre-tendering process to produce budgetary estimates.
• Tasked with preparing tendering documents, and effectively channeled them for approval
• Suggested alternative approaches to the end-users for improved functionality, quality, or price
• Evaluated suppliers, selection, and supply market to identify new sourcing opportunities
• Assisted contract management by negotiating, buying, and developing contracts; this also entailed settling trade terms
and conditions between buyers and sellers
• Teamed with the Finance Department for proper settlement of order financial obligations
• Supported team members by assigning tasks and ensuring following up
• Held market surveys to assure the company obtained updated and approved listings of suppliers
• Managed commodities with concerned departments such as
Conducted incoming requests for goods or services from various departments and offered assistance
• Provided review for requisitions to achieve completeness, correctness, and clarity
• Tasked with liaising between internal departments and stakeholders during the pre-tendering process
• to produce budgetary estimates.
• Organized tendering documents and channeled them for approval
• Supported alternative approaches to the end-users for improved functionality, quality or price
• Arbitrated contract terms, pricing and payment scheduling, and ensured agreements with vendors/suppliers were
commercially advantageous
• Administered supplier information and evaluated their performance
• Collaborated with the Finance Department on all purchases made in order to secure financial obligations
• Handled commodities with IT department
Imparted service in association with requests for goods or services
• Connected with internal departments and stakeholders during the pre-tendering process to facilitate budgetary
estimates
• Charged with tendering documents preparation and approval channeling
• Deliberated contractual terms, pricing and payment scheduling, and made sure that vendor and supplier agreements
were commercially advantageous for the company
• Coordinated with the Finance Department on all purchases made for proper settlement of financial obligations
• Administered commodities with concerned parties from the Sales, Marketing, and IT departments
Managing end to end indirect procurement activities
• Drive innovative ways to maintain and improve procurement processes, cycle times, total acquisition costs, and
customer service levels of streamlined efficiencies
• Analyses complex problems and deliver solutions
• Preparing reports and presentations for management teams
• Executing cost reduction and efficiency projects
• Developing and executing alternative supply sources