Sr. Finance Analyst
Project Hope
Total years of experience :16 years, 3 Months
Support the International Field Teams -SE Asia, Euro Asia, MENA Region and Backup for Africa Team
• Supports the Emergency Response team with deployment to hardship or austere remote locations when necessary.
• Support monthly and annual and year end close cycle and project management, ensuring that deadlines are met,
with the ability to review results of the closing process and generate corrections as necessary and post close activities
such as reporting, reconciliations, and the monthly projection process( ME Close, Recording Revenue, Project Analysis
and Projection Files).
• Analyze accounts, projects, financials, documentation, country compliance, procurement, reporting, and proposals
for assigned regions and field sites to ensure that expenditures comply with the award document and related
regulations.
• Provide professional assistance and interactions with donors as well as prepare required funder reports, ad hoc
reports, and invoices in accordance with funder requirements.
• Assist with the Single Audit, various Internal and External Audits, and Compliance by providing complete support in
samples, reporting, and analyzing as necessary.
• Initiate and process new project set-up, grant management database, wires, and payments, and filing (electronically
and paper format).
• Prepare various budgets for project, department, region, process vendor payments and collect paid documentation
etc. for upload and reporting in financial system, working with the Headquarters and Field teams.
• Support the Global Operations Finance team as backups, training, supporting the field offices, and emergency
response.
• Communicate, collaborate, and connect effectively with other staff and key stakeholders both, in written and oral
form.
• Other duties as assigned.
To prepare and to develop the final financial report related to EU project
• To control all the expenses of the EU project (quality of supporting documents, respect of financial rules and
procurement procedures), to ensure all necessary corrections are done and all supporting documents are available
• To ensure corrections and reallocations are made in financial reports and in the accounting system if necessary
• To prepare the shipment of all supporting documents to SOS Belgium
• To report regularly to SOS Belgium regarding all questions on financial related issues
• To guarantee the follow-up on financial observations related to HR documents and expenses
• To be the focal point for the preparation of the audit of the project
Finance and Admin FOR THE MIDDLE EAST ( Iraq, Syria and Lebanon)
▪ Opening Offices with the registration process in the MENA
▪ Monitor manage and report on all LWR and Donor funds.
▪ Build the capacity of local partners in financial management.
▪ Provides financial and accounting support to LWR´s programs in the Middle East, serves as the focal point for
project report, and records management.
▪ Responsibility for planning, organizing, directing and controlling the financial management and accounting
functions of the Middle East regions.
▪ Provide technical assistance to the implementing partners for financial compliance to LWR and donor’s
requirements.
▪ Serves as the focal point for project report and records management.
▪ Ensure adherence to LWR’s Financial Management procedures and regulations and supplementary manual.
▪ Ensure ongoing maintenance of General Ledger accounts.
▪ Ensure ongoing maintenance and filing of supporting documentation, including payment and receipt vouchers,
payroll vouchers and related tax documents, bank statements and reconciliation, etc.
▪ Enter financial transactions into the Accounts Software.
▪ Track the receipt of fund transfers and payment requests in coordination with LWR Headquarters financial and
support personnel.
▪ Develop, manage and report on facilitation fund budgets.
▪ Control Petty Cash reserves
▪ Develop and apply additional financial control formats and mechanisms as needed, in coordination with the Senior
Regional Director, Regional Representative, Regional Finance Manager and the International Finance Unit at LWR
headquarters.
▪ Serve as primary contact for internal and external financial audits.
▪ Facilitate the development of budgets for proposals submitted by LWR to external donors.
▪ Ensure compliance with local and US regulations and statutes (legal issues, taxes, benefits, etc.)
▪ Timely filing of all taxes including any applicable withholding taxes and returns.
▪ Monitor/Oversee the Employee Emergency Funds
▪ Provide internal financial training to LWR Middle East staff and Partners
▪ Review all supporting documents related to contracts and service agreements
▪ Comply in a timely fashion with all financial reporting requirements required by headquarters and other funding
sources, including:
▪ Prepare and send to LWR HQ high quality monthly, quarterly and annual financial reports according to established
formats and calendar.
▪ Respond to inquiries from Regional Finance Manager and HQ Finance (International Finance).
▪ Ensure compliance with policies contained in LWR’s Program Manual and develop and maintain a local supplement
to this manual to document additional local requirements applicable to LWR Lebanon.
▪ Assist the Regional Representative in yearly budgeting processes.
Partner Accompaniment and Finance Program Management
▪ Review and verify periodic financial and audit reports submitted by implementing partners prior to sending them
to LWR HQ. Work with the Regional Representative and Country Director to identify concerns to address with the
partner.
▪ Review financial reports, and audits submitted to LWR by partners prior to submission to HQ. Develop a training
program for the partners based on the needs identified and provide the training.
▪ Incorporate appropriate "best practices" of accounting and financial management into partner organization
systems and structures.
▪ Provide hands-on training support in select areas of organizational development including budgeting, financial
analysis, and reporting;
▪ Conduct regular field monitoring visits and produce partner financial compliance reports (for LWR and partner
Coordination with PM to stay updated on planning and forecasting key budget lines, reforesting plans to
present to the EC, monthly cash flow forecasts for Lebanon.
▪ Ensure the timely payment of all invoices, including vendor set-up and adherence to payment terms as
per contracts.
▪ Ensure compliance to internal procurement policies.
▪ Manage all tax related arrangements in Lebanon ensuring all taxes are reflected in the budget; ensure
VAT, Stamp duty and income tax requirements are reflected in contracts and paid on time, where
necessary.
▪ Ensure all original expenditure evidence is stored according to internal policy and project IKM plan and
protocols.
▪ Ensure that all the required financial and non-financial information is available prior to the audit
Liaise with auditors and manage the audits.
▪ Receive the audit report, follow-up on findings and forward to the relevant internal stakeholders.
▪ Monthly reconciliation and internal checks on correct GL codes and WBS’s.
▪ Checking procurement has been followed and documentation is saved.
▪ Preparation 6 monthly EC invoice.
▪ Manage G-drive storage of all finance related documentation.
▪ Manage storage of hard copies of all financial related documents.
▪ Flag any financial risks, issues immediately to Project Manager
▪ Follow up on grants for 21 NGOs
Work closely with Chief of Party and Financial Officer to implement, improve and maintain financial management
policies, systems, structures, and procedures;
▪ Provide guidance and overall supervision of the project’s finance and operations team;
▪ Oversee the timely preparation, review, approval and submission of all internal financial reporting requirements,
including month end closing and balance sheet reconciliations, ensuring that balances are adequately supported;
▪ Provide oversight of project procurement to ensure compliance with WL and USAID regulations;
▪ Monitor and ensure compliance with cooperative agreement terms as well as Lebanese legal requirements,
inform staff to compliance requirements;
▪ Prioritize and draft a recruitment planning based on the needs and the priorities of the NGOs and the type of the
positions to be recruited (support staff, program staff, technical experts, consultants)
▪ Review all consultant agreements and purchase orders for accuracy and completeness before submission to COP
and/or WL Washington for approval;
▪ Liaise with WL home office as needed on consultant agreements, subcontracts;
▪ Support in the scheduling of the tests and/or interviews and ensure that the relevant FPs from MoSA, personnel
from EF and directors (or designated staff) from the NGOs are available to attend
▪ Provide support to the NGOs within all the recruitment steps, including but not limited to posting the TORs/JDs,
screening applications, shortlisting resumes, establishing and filing evaluation grids with a grading mechanism,
assisting in conducting interviews if needed
▪ Ensure the recruitment process is transparent and equitable
▪ Support in archiving all the documents before, during and after the recruitment phase as soft and hard copies, to
be submitted at the end of the consultancy
▪ Ensure that administrative functions are effectively coordinated by Finance and Operations staff and develop the
necessary SOP to document roles and responsibilities in these areas;
▪ Organize ongoing training for staff to ensure standard WL procurement, reporting and tracking systems are
adhered to;
▪ Work closely with senior management, subcontractors and implementing partners to develop and monitor annual
operating budgets and budget updates;
▪ Reduce audit risks by establishing appropriate internal controls;
▪ Assess and monitor compliance with institutional and donor operational policies and procedures through field
visits and management report reviews;
▪ Oversee & coordinate bidding, contracting, ordering and purchasing of goods & services to ensure transparency
and accountability;
▪ Oversee the annual HR performance review process; facilitate job evaluation and grading process and coordinate
periodic staff salary surveys to ensure that a fair, equitable and affordable remuneration is established and applied.
Examined records of departments and interviews workers to ensure recording of transactions and compliance
with applicable laws and regulations;
▪ Inspected accounting systems to determine their efficiency and protective value;
▪ Reviewed records pertaining to material assets, such as equipment and buildings to determine degree to which
they are utilized;
▪ Prepared reports of findings and recommendations for management;
▪ Conducted audits for management to assess effectiveness of controls, accuracy of financial records, and efficiency
of operations;
▪ Reviewed the adequacy of controls established to ensure compliance with policies, plans, procedures, and CHF
objectives;
▪ Assessed the reliability and security of financial and management information and the systems and operations
that produce this information;
▪ Advised on appropriate systems of controls and other accounting and operational matters in a consulting capacity;
▪ Planed, organized and carried out the internal audit function including the preparation of an audit plan which
fulfils the responsibility of the department;
▪ Supported HQ in monthly IC invoices and reconciliations for programs that receive funds in the field, quarterly
425s submissions, FFATA reporting into USG database, and budget advance during the yearend audit process;
▪ Conducted field visits and missions -Iraq, Jordan, Liberia, Ghana, Syria, Turkey, Ethiopia, Kenya, South Sudan, Haiti,
Rwanda and Honduras.
Lebanese Association for an inclusive citizenship
Managed all aspects of project budget cycle including development, planning, monitoring, amendments,
submissions to donors ( EU, Dutch, MEPI, WB, Spanish, AHRF, Norway, Danish, Ifa, OFDA, DFID, UN, UNDP, DoS and
partnership with IRI and NDI) and international partners, and evaluation in compliance with cost and accounting
principles and standards;
▪ Prepared all financial reporting, including procurement plans;
▪ Worked with program staff on structuring observational study tours;
▪ Worked on the preparation and submission of technical reports to international partners and donors;
▪ Prepared Project budget vs actual reports on a regular monthly basis;
▪ Oversaw bank account reconciliations and ensured that all project expenditures reflect accuracy, completeness
and allow ability were in compliance with project goals and objectives, partners rules and regulations;
▪ Maintained project staff payroll accruals and monitor timely payment.
Capacity Building for Civil Society
▪ Youth Community Empowerment Program, Lebanon, in charge of the training component for 8 CSOs in different
areas
Held financial, administrative and management responsibility for multi-million dollar US DRL-funded and
GOF(YCEP, $1 M, YCSL $2.5M);
▪ Managed all aspects of project budget cycle including development, planning, monitoring, amendments,
submissions to donors(DRL, GOF) and evaluation in compliance with cost and accounting principles and standards;
▪ Prepared all financial reporting, including cost share and procurement plans;
▪ Established and maintained project files throughout project life cycle;
▪ Served as primary liaison for home office with partners offices;
▪ Participated in training of field staff of MENA offices;
▪ Traveled to field offices to conduct on-site training, coordination with donors, training of local partners or
subcontractors and when required performed field office start up;
▪ Oversaw bank account reconciliations and ensure that all project expenditures reflect accuracy, completeness
and allow ability and are in compliance with project goals and objectives, DRL and GOF rules and regulations, IERX
Foundation guidelines and with standard accounting principles and practices;
▪ Managed 28 local grants and 5 local CSOs.
Ensured the smooth day to day running of the finance office through supervision and management;
▪ Planned and supervised work of the program related finance staff including tracking and monitoring of
procurements and expenditures, and established and maintained an office purchasing, inventory, and requisition
system;
▪ Compiled project monthly financial reports for submission to the International Financial Comptroller, Chief of
Party, and Program Manager;
▪ Worked closely with the Chief of Party and Program Manager to monitor the project budget;
▪ Assists project officers in ensuring compliance with ACDI/VOCA procurements and field accounting policies and
procedures, compliance with donor agreement (USAID $ 7M, DIFD $ .8M, OFDA $ 1.2M) and audit requirements;
▪ Prepares budget revision in close coordination with Program Manager when necessary;
▪ Worked closely with HQ finance team and internal and external auditors;
▪ Prepared Salaries plus social security and income tax and declared them to Social Security and Ministry of Finance
according to Labor Law;
▪ Prepared monthly financial reports for submission to ACDI/VOCA.
Handled office finance by maintaining a consistent interface with the Regional Headquarters and the local banks;
▪ Maintained the petty cash in the office to support the day to day activities;
▪ Worked with the Chartered Accountant teams for book keeping;
▪ Recorded and produced relevant data and information for the internal audits;
▪ Prepared monthly financial report of the office and discuss with the regional financial officers.
EDUCATION:
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