Office Manager
Horizon Drug Store
Total years of experience :16 years, 11 Months
Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills
Scheduling meetings and appointments within the office
Organizing the office layout and ordering stationery and equipment
Maintaining the office condition and arranging necessary repairs
following up daily office work and any other related work.
* Schedule meetings and arrange conference rooms. Alert manager about cancelations or new meetings.
* Manage traveling and schedule the private plane for CEO.
* Preparing and editing correspondence, reports, and presentations.
* Arrange for outgoing mail and packages to be picked up.
* Prepare confidential and sensitive documents.
* Greet and receive visitor.
* Coordinates office management activities.
* Determine matters of top priority and handle accordingly.
* Prepare agenda for meetings.
* Maintain office procedures and plans events.
* Relay directives, instructions and assignment to executives.
* Receive and relay telephone messages.
* Direct the general public to the appropriate staff member.
* Maintain hard copy and electronic filing system.
* Managing the day to day operation work.
Working as (Senior Admin & Human Resources Officer) at Apexion International (Simtix) For Technology From 27 November 2005 up to date. My Job duties:
Own the company HR systems, including recruiting and selection, new staff orientation, probationary policy, training, staff appraisal, and employee benefits.
Ensure that the employee files are kept, updated and maintained in the most efficient and secure manner.
New Hires - Process new hire paperwork, get new employees into system.
Insurance - get new employees into the insurance System, and follow up all insurance work.
Terminations - process termination paperwork; ensure that ex-employees are removed from system.
Ensure compliance with the internal policies by all employees.
Managing and organizing employee files to provide information for personnel actions Process and any needed documentation.
Process the resignation process in cooperation with accounting department.
Administering employee benefit programs and worker's compensation plans (Leaves, vacations, health and life insurance....) .
Arrange for in-house and external training activities in coordination with the concerned departments.
Interviewing & Selection, Employee rights & discipline, Managing Employee benefits, Performance management, HR reports.
Labor Law / Workplace ethics, Employee administration, Workplace health & safety, Reward management.
Update HR forms and manuals as required.
Attendance and screening incoming resumes, Filter the Cv’s with in a system.
Arrange the Ads for employment.
Assist the company social committee in organizing staff social events as necessary.
In charge of office renovations and maintenance.
Maintain proper filing of all documents in accordance with the established filing system.
Travel arrangements (issuing visas, hotel reservations, flights...etc).
Correspondence and follow up the daily office work.
Follow-up the stationary requirements.
Other duties that may be assigned, as necessary.
• Follow up the Human Resources department and the employees.
• Prepare agendas and take minutes of meetings.
• Arranging appointment for the whole company and the board of directors.
• Attend meetings and take minutes as required.
• Arrange the meeting with the board of directors and the management.
• Correspondence and follow up the daily office work.
• Schedule appointments and meetings and maintain appointment calendar.
• Handling and distributing emails, postal mail, and faxes.
• Follow-up the stationary requirements.
• Preparing reports for the whole departments.
• Travel arrangements and hotel reservations.
• Follow-up the renewal of the association and magazine memberships.
• Maintain proper filing of all documents in accordance with the established filing system.
• Arrange interviews with the employees who applies to the hospital, and evaluate them.
• Cargo.
• Process and follow-up approved purchase orders.
• Other duties that may be assigned, as necessary.
·• Local & International Tenders.
• L/C's (Import & Export).
• Cargo
• Process and follow-up approved purchase orders
• Travel arrangements and hotel reservations
• Handling and distributing emails, postal mail, and faxes
• Cargo
• Arranging appointment for the managnent.
• Process and follow-up approved purchase orders
• Maintain proper filing of all documents in accordance with the established filing
• Arabic & English Correspondence
, which covered the following : English & Arabic typing , Practical Typing Skills in English & Arabic , Computer Courses ,Office Skills ( Telex & Fax ) , Accounting & Book-Keeping , Arabic & English Correspondence , Shorthand and Audio Typing , Conversation and Translation , Office Behavior & Secretarial Behavior , Practical Training & General Education .