Head of Procurement
Giffin Traffiks LLC
مجموع سنوات الخبرة :15 years, 3 أشهر
Adhere to shipping / receiving and regulatory-compliance procedures of Plastic raw materials.
- Arrange with main supplier (DOW Chemicals) purchase orders, pick up dates and deliveries dates for materials
- Arrange with freight forwarders cross trade operations (From GCC, Europe & USA to North Africa, West Africa & ME)
- Arrange shipments for Exports (Jebal Ali FZE warehouses to North Africa, West Africa & Middle East).
- Complete documentation bills of lading, Arab Leagues Certificates, Bills of Export, Waivers … etc as per customs
Requirements at destination.
-Responsible for shipping six thousand tons monthly to different destinations.
- Review or update supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.
- Implement new or improved supply chain processes.
- Design or implement plant warehousing strategies and ensure enough stock levels and safety stock levels as per set supply plan.
- Monitor supplier performance to assess ability to meet quality and delivery requirements.
Plan and decide on Safety stock available to ensure that store have enough stock.
- Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.
- Overseeing procurement, Logistics (acc. to Cold chain) processes, distribution processes.
- Monitor and develop existing supply chain
- Negotiate and Manage contracts.
- Visit all supply chain managers in hospitals to develop news areas of business co-operations.
- Monitor and supervise import permit issuance.
- Set KPI for the team and check feedback.
- Evaluate areas of cost savings and work with the team and related departments achieve requested cost saving percentage.
- Review and place purchase orders verbally, electronically, or via fax for all raw materials & finished goods (Consumables & spare parts) and outside services for nominated suppliers.
- Reviewing & placing direct orders for manufacturing suppliers.
- Monitors purchase orders claims and contracts for conformance to company policy.
- Review and resolve any discrepancies with supplier invoices, claims, conflicts, product non-conformance or quality issues,
- Evaluating offers, negotiating: prices, delivery time, payment terms, quantity bonus & settling deals,
- Evaluate all purchase orders to ensure that order quantities are the most cost effective possible for material and freight costs,
- Establish dept. KPIs in compliance with company goals & objectives.
- Establish and implement purchasing strategies, policies, and procedures to meet company goals & objectives.
- Support company's certification efforts within purchasing and related activities.
- Manage & distribute tasks between dept. employees & make sure receiving necessary feedback.
- Present necessary reports to TOP Management team.
- Providing creative & out of the box solutions to ensure effective & on time supply of required items.
- Responsible for purchases of value about 15 million euro / year.
** Cross Functional Co-operation:
- Collaborate with Plant Management to establish inventory safety stock levels, re-order amounts, and lead times for all raw materials and finished goods
- Collaborate with Lab Management to develop new sources of supply for new and alternative raw materials that meet production specifications.
- Collaborate with Product Management to develop new sources of supply for new and alternative purchased finished goods
- Communicate all pertinent issues and concerns regarding suppliers, raw materials, and finished goods to all appropriate Supervisors, Managers, and Product Managers.
- Provide leadership in identifying and implementing material cost reduction/avoidance projects and
opportunities.
- Provide Accounting Department with periodic raw material and finished goods material costs to assist in maintaining product costing, and projected raw material and finished goods costs for annual price meetings.
- Preparing annual and monthly purchasing budget.
Assistant General Manager of “SIGMA Petroleum Services Co.(Free Zone)”
Responsible of:
** Dealing with operations related to import: (Purchasing & Logistics issues)
- Place Purchase orders for nominated suppliers, according to terms & conditions agreed upon,
- Checking availability of Cash & required credit line & preparing payments through banks.
- Monitoring contract implementation in terms of payments, delivery time and readiness of cargo.
- Communicate & place inspection orders with third party inspection companies to ensure product on site order inspection.
- Communicate with freight forwarders to ship goods ( via sea or air freight), ensure booking of vessels & containers according to type of imported product,
- Follow up issuing of shipping documents with freight forwarders according to order terms & conditions.
- Communicate with custom clearance dept. to ensure GAFI permit issuance & arrival of shipments in Warehouse.
- Prepare warehouse reports for available & leased equipment.
** Monitoring Tenders:
- Calculating profit margin & preparing Commercial Offers & helping Technical team prepare offers acc. To tender specifications,
- Preparing Letter of guarantee (Bid Bonds) according to tender requirements,
- Monitoring awarded tenders & placing purchase orders for suppliers of awarded goods,
- Preparing performance bonds through banks,
- Issuing Proforma Invoices for awarded tenders and monitoring payments & delivery of goods.
October 2003 -January 2008
Assistant Import Manager in “SIGMA Supplies Company”.
Responsible of:
** Dealing with operations related to import:
- Sending inquiries & placing Purchase orders for the most competitive supplier, according to terms & conditions agreed upon
- Preparing payments through banks acc. to credit guaranteed,
- Sending extensions for LC closing date to the bank when needed,
- Monitor shipments, receiving of original documents,
- Getting freight offers (sea or air freight) and, Booking of vessels, containers and / or cargo vessels according to type of imported product & according to delivery terms.
- Follow up arrival of documents to the company, Deliver of originals to custom clearance dept.
** Admin. duties:
- Evaluating offers and calculating price comparisons.
- Performed various secretarial/clerical duties such as recording corporate documentation, photocopying, faxing, mailing, organizing filing system, electronic files, inventories and reports
- Took care of manager weekly schedules, travel reports, phones, credit cards.
- Purchased office equipment and supplies - contacted vendors and subcontractors.