Hayat Othman, Administration Manager, Purchasing Manager

Hayat Othman

Administration Manager, Purchasing Manager

Nawaf Abou Rayash Trade ltd.

Location
Saudi Arabia - Jeddah
Education
Bachelor's degree, Social Unit
Experience
13 years, 5 Months

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Work Experience

Total years of experience :13 years, 5 Months

Administration Manager, Purchasing Manager at Nawaf Abou Rayash Trade ltd.
  • Saudi Arabia - Jeddah
  • My current job since February 2019

Administration Manager
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
Purchasing Manager
• Develop, lead and execute purchasing strategies
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentation
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Perform cost and scenario analysis, and benchmarking
• Assess, manage and mitigate risks
• Seek and partner with reliable vendors and suppliers
• Determine quantity and timing of deliveries
• Monitor and forecast upcoming levels of demand

Marketing &Public Relation at /Aston Martin /HAJI HUSSAIN ALI REZA
  • Saudi Arabia - Jeddah
  • May 2016 to April 2018

upervising and conducting outbound/inbound calls toScustomers on schedules Updating CRM system producing reports, database extracts as requested by GM. Also, uploading new customer details and initiating ongoing database monitoring and cleansing to ensure completeness and up-to-date information at all times.

Executive Secretary+Marketing and sales executive at Metal Artworrk Saudi Co.
  • Saudi Arabia - Jeddah
  • April 2011 to December 2016

Executive Secretary with EGM
1. Provide office support services in order to ensure efficiency and effectiveness within the EGM Office.
- Receive all external and internal emails, direct and relay telephone messages and fax messages.
- Direct the general public to the appropriate staff member - Maintain the general filing system and file all correspondence - Assist in the planning and preparation of meetings.
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support - Type confidential documents on a word processing system - Perform other related duties as required.
Marketing & Sales assistant RESPONSIBILITIES
- The customer requirements or Inquiries received to MASCO through one of the following channels:
A. RFQ
B. Emails
C. Contacts
D. Sales Team
E. Media
- Receive all the inquiries .
- I shall verify the all information mentioned within the inquiry and assure the availability of (drawings, BOQ, Technical Specs…etc.)
- After confirming the Client Inquiry Check List, the inquiry is send to estimation department with all related attachments
- issue a formal quotation and send to the client .
- Fabrication JOB orders is initiated by the M&S manager to start the fabrication process.
- Received Customer Satisfaction & feedback
- Received Complaints from the Client
- Organized opening Ceremony for MASCO’s group of factories - Organized MASCO Profile.
- MASCO Documentary ((Movie ))

- Marketing Executive :
- RESPONSIBILITIES
- Organized MASCO Participation in Red Bull Flugtag KSA, 2012 - Organized MASCO social Activities.
- Supervised MASCO Participation in :
1- Metal & Steel Saudi Arabia
Riyadh International Convention & Exhibition Center
2- Saudi Building & Interiors Exhibition - Jeddah - Saudi Arabia
3- Projects with Distinction in the Era of Custodian of two Holy Mosques /Riyadh
4- SAOGE 2014 - the 6th Saudi Arabia International Oil & Gas Exhibition at the Dhahran International Exhibitions Center in Dammam, Kingdom of Saudi Arabia.
- Media and advertising.
- Preparing presentation for new Product, and several Presentation for the projects
- Coordinate public Relation for MASCO, arrange for visiting the clients to introduce our products, and bring contracts for some projects
- Preparing presentation

Secretary at Prince Majed Development Center
  • Saudi Arabia
  • January 2003 to January 2004
Marketing & Sales assistant
  • to

The customer requirements or Inquiries received to MASCO through one of the following channels:
RFQ
Emails
Contacts
Sales Team
Media
Receive all the inquiries .
I shall verify the all information mentioned within the inquiry and assure the availability of (drawings, BOQ, Technical Specs…etc.)
After confirming the Client Inquiry Check List, the inquiry is send to estimation department with all related attachments
issue a formal quotation and send to the client .
Fabrication JOB orders is initiated by the M&S manager to start the fabrication process.
Received Customer Satisfaction & feedback
Received Complaints from the Client
Organized opening Ceremony for MASCO’s group of factories
Organized MASCO Profile.
MASCO Documentary ((Movie

Marketing Executive at Metal & Steel Saudi Arabia Riyadh International Convention & Exhibition Center Saudi Building & Interiors Exhibition
  • Saudi Arabia
  • to

Organized MASCO Participation in Red Bull Flugtag KSA, 2012
Organized MASCO social Activities.
Supervised MASCO Participation

at SAOGE 2014 - the 6th Saudi Arabia International Oil & Gas Exhibition at the Dhahran International Exhibitions Center
  • Saudi Arabia
  • to

Media and advertising.
Preparing presentation for new Product, and several Presentation for the projects
Coordinate public Relation for MASCO, arrange for visiting the clients to introduce our products, and bring contracts for some projects
Preparing presentation for new Product, and several Presentation for the projects
Hayat Othman

Education

Bachelor's degree, Social Unit
  • at King Abdul Aziz University
  • January 1996

Specialties & Skills

Web Development
Marketing
Project Management
Customer Focus
ADVERTISING
COMPUTER SKILLS
CONTRACT MANAGEMENT
CUSTOMER RELATIONS
INSURANCE
RECEPTIONIST

Languages

Arabic
Expert
English
Expert

Training and Certifications

Advance Executive Secretary / ICE (Training)
Training Institute:
Advance Executive Secretary / ICE
Date Attended:
March 2015
Duration:
30 hours

Hobbies

  • Reading – swimming – computer -
    Reading – swimming – computer -