Accountant
Property Locators
Total years of experience :11 years, 10 Months
1. Invoice generation - property management (rentals) & agency commission.
2. Debt Collections/follow-ups, cheque deposits & receipt vouchers, daily bank & cash reconciliation.
3. Payment vouchers & cheque preparation, supplier payments & reconciliation
4. Entry posting and reconciliation in odoo.
5. Pro-rata refunds computation, vendor & customer credit notes.
6. Processing salary & staff commission payouts including staff advances/ pro-rata deductibles.
7. Processing external agent commission payout including pro-rata per RERA policies compliances.
8. Managing petty cash transactions and book-keeping/ cash registers.
9. Fund monitoring to honor business commitments - PDCs, vendor commitments, reporting on funds available for application.
10. Paying off Utility bills for Agency and for property management with analysis on amount due subject to criterion in lease agreements and SOA.
11. Reporting: Operational metrics preparation - Sales forecasts, budget & actual / Agent performance, Collections & disbursements monthly reports, Management fees, Schedules and Income & Expense statement, automated Aging reports/ SOA.
12. Auditing financial documents, stakeholder training on VAT mechanism in business and compliance requirements.
13. Filing of VAT returns by preparing working file, handling complex issues for VAT adjustments.
14. Assist in administrative tasks & correspondences -
• Formal business correspondences (Insurance/ Asset sale/etc.)
• Maintaining organized filing & back-ups, Database management
• Office supplies - ordering and taking stock of office supplies
• Maintain confidentiality of documents and information
Additional Contributions/ Achievements
i. Software implementation tasks for Real Estate business.
ii. Process improvements for Real Estate business.
iii. Process flow chart documented for trading business, audit assistance, streamlining templates for business process per NBR & local law compliances, data migration planning & implementation
Procurement Management, Budgetary
Analysis, Accrual accounting,
Opportunity Management & Quotation
creation, Bank guarantee requests,
Payables Management, Client Billing
(SO) and Receivables Management,
Staff Attendance Report.
REPORTING: Site Management and CFO (dotted-line)
TOOLS: Oracle, ERP, MS Office/Outlook.
OCS, the world’s largest family owned Facilities
Management Services specialist over a century
from UK, with morethan 90000 employees across
14 countries has a growing reputation offering
over 70 different FM services designed and
developed to support a wide range of
organizations across a range of sectors from
national governments and international
businesses to leading blue chip companies
and public sector organizations, as well as a
wide variety of smaller companies.
Being the sole representative onsite, supported the Accounts function of AED 363 Million worth project awarded by
Abu Dhabi Health Services Authority (SEHA) offering MEP & Biomedical (installation & maintenance) services besides
additional subcontracts to Sheikh Shakhbout Medical City, Abu Dhabi with Team of 100+ staff and was responsible for:
* Obtaining vendor quotes and raising purchase orders in Oracle (for initial 4 months) thereafter successfully
transitioned the LPO process to procurement staff with adequate training and SOP documentation.
Review the monthly Work Order Costing and Billing and preparation of Revenue and Cost accrual statement.
* Review and understand the billing for each item based on BOQ, review subcontracts, mark payment terms
and contract start dates, warranties and liaise with subcontractors/ vendors for invoices, obtain
management approvals and submit to Head Office with supporting - LPO/contract copy/payment certificates/
job completion certificates through liaising with various departments (engineers and managers) for pay
release and follow-up accordingly to then bill to client.
* Completing the online Global Opportunity form as arises, raising quotation via cost sheet preparation in
Oracle and submit to senior management for approvals.
* Set up the billing cycle, raising Sales Order for monthly billing to client and corresponding DN / Job cards
for main job or additional work respectively and prepare forecast.
* Liaising with SEHA contract director for update in BOQ. Preparing Year-to-date Billing (cumulative
revenue) for SSMC client’ Contract Director. Maintaining SOA tracker and follow up on receivables
* Set up the P&L template and monthly preparation for the contract in line with the BOQ.
* Budgetary analysis of manpower costs/ Cost to Company reporting for Management review and decision making.
* Managing vendor payment concerns/ escalating as required, disbursing cheque / filing all documents or
scanning including acknowledgement
* PPT preparation on monthly Financials for CEO Finance.
* Advising Procurement and Site Management on budget available for purchases before raising LPO, reviewing
the monthly stock consumption records for accruals into financial statements.
* Other Ad-hoc Project Financial Report as required by management.
* Handling Petty cash worth AED 100K, monitoring the office spend efficiently, creating Cash Disbursement
Vouchers for the claims (office and staff), obtaining approvals and forwarding to HO, subsequently
disbursing the reimbursements.
Additional Support/ Contribution:
Review attendance report against the Leave forms and new hires
Overtime report preparationwiththoroughscrutiny, follow-up with HR Dubai on unpaid OT / related clarifications.
with local Finance business partners
Coordinating with HR payroll and communicating information (Staff leave or Public Holidays/ OT policies/
Advance Salary/etc.) to SSMC Staff.
Liaising Salary Certificates/ Salary transfer Certificates/Employment Certificates/NOC/ Passports from
Dubai and maintaining passport in the office safe
Liaising with teams for staff salary deductions
Liaising with local IT support on site’ staff IT equipment and maintaining Asset Register
2. QUINTILES IMS (GDN) - Bangalore, Healthcare & Medical Research Industry
Undertaken transition of the Financial Planning and Analysis tasks on account Knowledge Management & transfer facet, from Dubai HQ. Accomplishments established were:
Project Cost & Revenue Budget upload at Work Break-down Structure (WBS) in Oracle via PM liaison
Project Earned Value analysis using advanced excel informing PMs the cost and schedule performance for their project (over/ under budget, ahead / behind schedule) enabling necessary decision-making by PM.
Project financial reports periodically using pivots, charts illustrating YTD overheads & revenue- budgeted and actuals, the earned value, the invoices along the milestones, those realized, gross margin, forecasted revenue, capacity planning with graphical representation of project performance.
Progress reports & Close-out reports and getting its due approval and authorization by the PM and PD printing the copies and maintaining a soft copy.
Co-ordination with PM & DD seeking for authorization viz. Project Funding form, Project Set-up form, Selling Up/ Mark-up Value (SPMU) form, Global Market Opportunity form detailing the new opportunities
Drafting Project Quality & Execution Plan per company’s Business Management System (BMS) procedures using Terms of Reference/Proposals/ Work Schedules from MS Project Professional, as part of the marketing assistant function. Preparation of training material & assignments.
Preparation of Invoices and drafting letters/ follow-ups for receivables across GCC from clients.
Participation in weekly meetings providing project status updates, receivables status, MOM drafts and management overseas.
Additional Contributions & Achievements:
Successful transition of Financial Analysis & Reporting process and ORACLE training from Dubai.
Compensation Increment after 5 months based on performance. Preparation of Newsletter every quarter.
Project Cost & Revenue Budget upload at Work Break-down Structure (WBS) in Oracle via PM liaison
* Project Earned Value analysis using advanced excel informing PMs the cost and schedule performancefor
their project (over/ under budget, ahead / behind schedule) enabling necessary decision-making byPM.
* Project financial reports periodically using pivots, charts illustrating YTD overheads & revenue- budgeted
and actuals, the earned value, the invoices along the milestones, those realized, gross margin, forecasted
revenue, capacity planning with graphical representation of project performance.
* Progress reports & Close-out reports and getting its due approval and authorization by the PM and PD
printing the copies and maintaining a soft copy.
* Co-ordination with PM & DD seeking for authorization viz. Project Funding form, Project Set-up form,
Selling Up/ Mark-up Value (SPMU) form, Global Market Opportunity form detailing the newopportunities
* Drafting Project Quality & Execution Plan per company’s Business Management System (BMS) procedures
using Terms of Reference/Proposals/ Work Schedules from MS Project Professional, as part of the marketing
assistant function. Preparation of training material & assignments.
* Preparation of Invoices and drafting letters/ follow-ups for receivables across GCC from clients.
* Participation in weekly meetings providing project status updates, receivables status, MOM drafts and
management overseas.
Additional Contributions & Achievements:
Successful transition of Financial Analysis & Reporting process and ORACLE training from Dubai.
Compensation Increment after 5 months based on performance. Preparation of Newsletter every quarter.
4. LOGICA UK LIMITED - Bangalore, IT BPO Industry
Career begun with joining the Invoice Passing Team, within 3 months was put on transition of a new process in alliance with UK finance head staff. Cumulatively the role included:
a. Invoices passing for release and follow-up with payables team to release payments, exceeding targets.
b. Identification & analysis of pricing issues lodged by Suppliers. Resolving differences and advising the commercial buyers to make necessary amends to prevent further discrepancies.
c. Liaising with stakeholder overseas and building rapport via correspondence and/or Phone calls.
d. Provided quality support by rectifying errors committed by internal staff and charging the cost to respective cost centers.
e. Maintaining trackers & Updating files periodically and sending reports overseas using advanced Excel.
f. Following up by sending periodic reminders to concerned parties seeking response.
g. Offering intra and inter team support to teams across the floor, leading to team grooming.
Additional Contributions & Achievements:
Transition of a new process - Price Query Team, 3 months post DOJ based on performance.
Capture new learning meticulously which helped serve as secondary data to beneficiaries.
Displayed flexibility during business need and was honored with Best Team Award.
Accounting and Taxation
Internship:
Taxation & Financial/Cost/Management Accounting)