Procurement Manager (Replacement of electrical equipment Project - Aramco).
ALGIHAZ HOLDING
مجموع سنوات الخبرة :17 years, 2 أشهر
•Managing end-to-end the procurement process from reading and understanding ERPs to preparing RFPs / RFQs, sourcing vendors and all bid bullets under it.
•Preparing forms, comparison sheets, review and short- listing of offers, and evaluation process.
•Coordination, follow-up, and clearance of all technical evaluation comments of the short-listed offers with the suppliers and subcontractors.
•Driving commercial negotiations and finalization of Terms & Conditions with the nominated vendors.
•Issuing contracts and purchase orders.
•Following up on different aspects of the procurement process such as: Technical Submittals, Clients’ Approvals, Release for Manufacturing.
•Following up and coordinating all activities on the required Sites including Supervision of Installation, Site Testing & Commissioning, Training, Site Visits, OEMs / Suppliers Technical Field Advisors (TFAs), Delivery of Spare Parts & NMRs, etc.
•Preparing reports and managing financials.
•Managing all vendors’ activities.
•Coordinating and aligning with the Tendering Department on all procurement activities as per tenders’ scope of work.
•Analyzing and sorting out all procurement’s contractual claims.
•Analyzing and reporting achievements and performance.
•Reducing the cost of expenditure.
•Reducing supply risk to ensure supply continuity.
•Elevating the role of procurement.
•Manage the alignment with tendering dept. for bid calculation, AVL, PO and Subcontract drafts.
•Build data base for pricing for future reference of bid calculations.
•Maintain partnership alliances and framework agreements for strategic commodities.
•Issue procurement plan for each project in alignment with sourcing, project management and other stakeholders, and follow up its execution by procurement teams.
•Maintain the workload balance among different sections of procurement and increase the efficiency of the teams' output in terms of aging.
•Validate all requisitions vs procurement plan of projects and ensure its compliance with technical requirements.
•Sustain the accuracy of all KPIs reports on a monthly basis and guide the teams for better results according to dept. objectives.
•Align with Projects Control dept. for projects timelines and budget assignment to be realistic vs market price.
•Analyze the compliance of procurement teams to policies and procedures and report lessons learned on quarterly basis for the improvement of procedures, if required.
•Negotiate high spend commodities and leverage the purchase volume of projects to increase the savings.
•Emphasize departmental objectives to be matching with individual KPIs of procurement teams.
•Improve the interpersonal skills of procurement teams in terms of communication, negotiation, business writing and contracts T&Cs knowledge.
•Ensure the full accurate archiving of all transactions under procurement for audit and reference purposes.
•Monitor the 100% adoption of the Company's systems for sourcing, P2P processes.
•Co-ordinate and review requirements and monitoring measures for suppliers to achieve process and quality standards and commitments.
•Responsible for the development, implementation, management, and performance of sourcing strategies within the civil works Category, to meet business goals and objectives.
•Manages the assessment, selection, and development of strategic suppliers to meet commodity cost and performance goals.
•Managing supplier relationships, performing root cause analysis and resolutions, developing and monitoring supplier improvement plans.
•Establishes a strong network and fosters collaboration with clients, suppliers, key stakeholders, and team members.
•Research and benchmarks current commodity market conditions/trends, developing technologies, supply chain capacity/capability, product knowledge, client requirements and supply/demand challenges.
•Responsible for the procurement of contracts including the management of cost, schedule, and performance parameters, developing contract specifications, work statements, and terms & conditions.
•Create spreadsheets with vendor & product or service comparisons of prospective suppliers to support management decisions.
•Develops bid packages, conducts bidders’ conferences, analyses, and evaluates proposals, negotiates subcontract provisions, selects, or recommends subcontractors, writes awards, and manages resulting subcontracts.
•Detailed cost estimation.
•Ensure completeness of subcontract enquiry packages and availability of subcontract offers well in time.
•Follow up with subcontractors and supplier to ensure vendors RFQ, technical and commercial bid evaluations are completed in a timely manner.
•Preparation of responsibility matrix with the subcontractors.
•Preparation and issue to client appropriate requests for clarification during the tender period.
•Preparation of detailed commercial offer during the bidding phase.
•Maintains vendor performance database and report metrics to Supply Chain
Management.
•Prepare the vendor list and update and approved it with execution section heads and construction G.M.
•Study client’s specifications carefully and clearly identify the tender scope of work.
•Study the commercial conditions and ensure that there are no contractual risks.
•Request missing information if any.
•Prepare a bid preparation plan and share it with all stakeholders.
•Coordinate with different company’s departments (i.e.: Engineering, Contracts, Planning, Quality … etc.) If required.
•Prepare RFQs and coordinate with suppliers.
•Prepare final Technical/Commercial proposal according to the client’s requirements.
•Participate with business development in high management meeting to present the final commercial proposal and ensure that the proposal achieves the company’s target.
•Attend technical discussions with client, engineering, and suppliers.
•After the project is awarded, prepare RBI and handover the project to the project management team.
•Research and build relationships with new clients.
•Maintaining relationships with existing clients.
•Market study and searching for a new inquiry.
•Preparing daily workloads for staff & coordinating the daily allocation of work.
•Conducting & handling different kinds of proposals & technical studies.
•Following up preparation of all correspondences and clarifications during proposing phase or client evaluation phase.
•Identify and prepare all essential documentation.
•Following up with financial, legal affairs, contracts & procurement departments specifying each department area of concern & scope of tenders.
•Dealing with subcontractors and studying their offers.
•Following up preparation of EMC proposals in compliance with client's instructions and requirements.
•Following up cost estimate to fully cover scope of work and assure that prices cover all the services required.
•Design different cost templates & handling cost estimates for all tenders.
•Following up the ANR for awarded tenders to be handed over to execution department.
•Sharing different types of long-term contracts & service agreements from negotiation phase till handling it to the operation department.
•Contributing the proposals sector statistics (Monthly reports, Quarter reports & Annual reports) that show (the values of orders received for the company, the hit rate & the total market share) that have a great effect to direct our strategy.
•Making reports on company’s orders received.
•Prepare different levels of schedules in accordance with project work breakdown structure and client/contract requirements.
•Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.
•Establish progress reporting requirements in accordance with section instructions and project requirements including the definition of software applications on the project.
•Participation in team meetings.
•Coordinate meetings, including expense reports.
•Maintain project manager's calendars.
•Prepare and/or edit minutes of meetings, presentations, and tables.
•Ensure coordination of the interfaces of all disciplines.
•Responsible to track project changes and produces updated site-based schedule as agreed with engineering and project management.
•Compile summary documents.
•Review of projects' budgets.
•Responsible to take input from the project engineers to develop and maintain the detailed schedule.
•Prepare periodical progress reports and present data to Top Management in progress review meetings.
•Review and preparation of weekly follow up reports.
•Monitor the project progress and milestones and analyze causes of deviation from schedules (if any) and propose alternative courses of action needed to overcome delays.
•Coordinate, maintain and update project schedules, progress curves, man-hour expenditure and performance analysis curves/reports.
•Coordinate the function of progress reporting with discipline lead engineers to ensure timely transfer of progress information.
•Review the claims submitted in/Out that have cost and schedule impact.
•Conducting follow-up site visits and reports.
•Review and preparation of area rolling forecast.
•Plan, lead, co-ordinate, and perform QA audits of site construction activities.
•Review and approve contractor’s/vendor’s QA/QC documentation including test/inspection results and QA audit reports.
•Provides technical advice to projects teams, including construction team and contractor’s personnel on QA/QC issues.
•Liaise with outside agencies such as consultants, contractors, vendors and accreditation and certification bodies at the management level to assess QA/QC systems and management structures.
•Provides technical advice, support, and direction to all functional areas of the offshore projects facilities on matters related to QA/QC.
•Work involves considerable evaluative, investigative, and analytical thinking.
•Coordinates and assists in the development of ISO 9001: 2008 processes and procedures within the company organization.
•Works with other departments to develop the quality requirements for external purchases of goods and services, plus processes for external and internal customer satisfaction with feedback.
•Assists in developing and implementing the quality system training programs for company departments in support of company ISO 19001, ISO 14001 processes and procedures.
Last year Grade: Good