Assistant Procurement Manager
Hammond Care
مجموع سنوات الخبرة :15 years, 2 أشهر
• Lead Reform and develop the supply chain process, participating in reviewing the entire procurement and purchasing procedures, recommending improvement of the purchasing function according to organisational policies and procedures.
• Investigate all sources of supply and report on new materials and equipment, as well as coordinate new product and Supplier development and establish new contracts and formulate price agreements.
• Coordinate the organisation wide tender process for all goods/services and contracts implementation contract, including drafting contract conditions, compiling of conformed contract documents for signing, review and advice entitlement for variations, reviewing of incoming and outgoing correspondences.
• Review of tender documents including pricing schedules, drafting and review of tender clarifications, evaluation of tenders and made the tender recommendation reports, ongoing suppliers review and contract performance in partnership with the contract owner.
• Supervise the work of the Purchasing Officers in the Procurement Team and oversee the purchasing activities of the ‘purchasing representatives’ identified in each location.
• Assist in the preparation Budgets and Financial data and material trends reports. Maintain effective relationships with both suppliers and customers/stakeholders.
• Act as Procurement Manager in absent.
• Lead the planning and implementation of project, facilitate the definition of project scope, goals and deliverables, define project tasks and resource requirements, assemble and coordinate project staff, manage project budget, plan and schedule project timelines, constantly monitor and report on progress of the project to all stakeholders, present reports defining project progress, problems and solutions, implement and manage project changes and interventions to achieve project outputs.
• Project Officer functions initial phase to develop, the documentation for Procedures, Policies and work manuals templates for the organization.
• Others: Training, Project administration and Software Help Desk.• Be the focal point of contact for the Management Software Supplier; liaise with Legal, Hospitals and Group Procurement Contract records and Contract KPI measurement needs and translate these ones in a formal and sustainable requirement for the implementation tool, set up and formulate IT suppliers contracts, assisting Category managers on the negotiation and formulation of new contracts for a different range of categories across the business.
• Follow up on contracts expire dates and made arrangements for their renewal and/or closure.
• Advice and support in contractual matters relating to company contract including drafting of contract conditions, compiling of conformed contract documents for signing, review and advice entitlement for variations, reviewing of incoming and outgoing correspondences.
• Review of tender documents including pricing schedules, drafting and review of tender clarifications, evaluation of tenders and made the tender recommendation reports.
• Support in dispute avoidance and claim rebates to prepare monthly payment report, rebate report and invoice management report.
• Act as Project Manager to represent Ramsay’s interest. Establish and build good relationship with the project stakeholders, sponsors and suppliers.
• Contract Software maintenance, training and help desk.
• Suppliers Contract Price list and Rebates compliance follow up as well work as an advisor for Category Managers on rebate negotiations.
• Responsible for the ANZ Supply Chain strategic plan execution according to US Head Office guidelines, coordinate the tender process for the different F&B categories, revision, analysis (US suppliers vs. locals) and recommendations as well establish the sourcing plan and supplier DB for the region.
• Be the focal point of contact for the F&B Operation team on board; liaise with their needs and Supply Chain team based in Miami Office to make sure the OTIF delivery of products including dry goods and, support any special local sourcing request from Hotel and/or Special Events (also delivery coordination).
• Monitor the inventory levels on board of the 7 ships and replenishment process.
• Conduct local RFQ/RFP and negotiations to formulate Contracts price agreements with key suppliers for ANZ in compliance with RCI policies and keep and maintain the relationship with them.
• Investigate new sources of supply and answer queries from vendors and internal customers.
• Maintain and establish long-term relationship with suppliers.
• Be the focal point of contact for the F&B Operation team on board, liaise with their needs and Marketing and Purchasing team Objectives.
• Assist the Purchasing Manager conduct negotiations and formulate purchase contracts with key suppliers and keep and maintain the relationship with them.
• Monitor inventory levels on board 6 ships and replenishment process to satisfy internal customer service survey
• Investigate sources of supply and answer queries from vendors and internal customers.
• Develop, work and implement cut over plan for transferring F&B operation from AU office to the supply chain HO/LA department.
• Identify procurement opportunities, support and communicate sourcing projects in accordance with company objectives.
• Build and maintain relationships with Business Unit Managers, advising on direct sourcing options and strategies.
• Monitor direct and indirect vendor contract agreements compliance and establish and maintain long term relationship with vendors, especially for the Hotel, Marketing, Telecommunications, Technology, Stationary and Travel Category.
• Contracts formulation, including drafting of contract conditions, compiling of conformed contract documents for signing, review and advice entitlement for variations, reviewing of incoming and outgoing correspondences.
• Review of tender documents including pricing schedules, drafting and review of tender clarifications, evaluation of tenders and made the tender recommendation reports.
• Improving the purchasing process by enhancing the efficiency, effectiveness and reliability of the process.
Develop Effective Supplier relations and with different Logistic and Government actors to ensure the high quality and delivery of goods.
• Constant searching and develop of new suppliers and support the senior management on the formulation and evaluation of Contracts for new high degree chemical suppliers.
• Understand Marketing objectives and needs; participate actively in marketing plans. Identify procurement opportunities and contract pricing negotiations to ensure savings are maximised and sustainable.
• Make sure every Contract in place compliance with the restricted anti-Tabaco government regulations.
• Build and maintain relationships with Business Unit Managers, advising in sourcing options, new retail trends and strategies.
• Build long-term relations with suppliers and constantly develop new supplier with the purpose to produce high premium sense on each Trade Marketing piece and support new product launch events.
• Work closely with the integrated Production Team (IPT) in Scotland, manage the demand with different plants; establish internal and external communication systems and procurement planning.
• Understand cost drivers and Marketing objectives to optimize the Sales/Mkt Budget spend, be liaison between suppliers and marketing team, participate in SOP, store checks, loyalty club, relationship and Marketing research projects.
• Utilise SAP to configure materials and different steps in the process, maintaining records for all materials, services and suppliers relevant to role.