Finance Manager
Danish Refugee Council
Total years of experience :13 years, 1 Months
• Ensure management of Finance team members, their capacity development, learning, and training are monitored and followed up.
• Contribute to finance team workflows, procedures and compliance improvement.
Cash and Bank Management
• Review expense reports for accuracy and completeness and ensure expense reports are approved before payment.
• Supervise Maghreb cash flow management, including receipt of monthly cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices to ensure cash and bank accounts are replenished on timely basis.
Transactions & Vouchers
• Ensure that all transactions are properly coded to respective grants and budget lines are accurate.
• Preparation of legal and tax documents for submission to government department.
• Informing staff about exchange rates.
Bookkeeping and Data Entry
• Participating in cash count to ensure balance as per cashbook match with physical cash.
• Upload Cashbooks in Navision per schedule.
• Perform re-bookings.
Grants Management
• Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.
• Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis. 11. Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks.
• Receive payroll and ensure all staff timesheets are attached to payroll and properly coded to donors. 13. Update Grants Management System online.
• Prepare donor financial reports for review of HoFA.
• Keep track of donor reporting on a monthly basis and inform program managers as to when reports are due to which donor.
• Prepare rebooking sheet for HQ to over and under spent on donors.
• Keep track of budget lines and ensure lines are not overspent during or after grant period.
• Communicate with HQ regarding budget coding and budget revisions coding.
• Follow up with donors for installments.
• Maintenance of guarantee cheques from vendors and contractor.
• Maintenance of security and advance deposits paid to land lords and vendors.
• Prepare the Operation Budget and regularly update it with new funding and identify gaps
AUDITS
• The focal point for auditors to receive communication and provide necessary information.
• Participate in final audit meetings and discussions on audit report and management letters.
• Ensure final audit report is received, and distributed to all concerned managers, regional office and HQ.
• Ensure that HQ closes the grant in the system after the audit report is submitted.
• Provide regular updates about the audit to CD and SMT.
Danish Refugee Council (DRC), Tunisia-Libya (Sept 2015- June 2016)
Finance and Admin Manager Maghreb (Tunisia -Libya)
Finance
• Ensure that adequate financial management procedures and systems are in place, and that DRC’s and donor’s accounting practices, compliance and standards are adhered to in accordance with quality and policy requirements.
• Support the Country Director with the implementation of financial policies and control procedures.
• Work closely with the Country Director and Project Managers on administrative, financial and budgetary issues.
• Ensure that developments of budgets for new proposals and project extensions are realistic and in line with DRC Operations Handbook requirements.
• Maintain overall budget control and monitor cash flows and expenditures.
• Provide updated analysis and reports of the financial situation for the projects, budgets and budget lines.
• Prepare donor reports for submission to the Country Director and donors.
• Complete cashbooks and scanning of expenditure vouchers within deadlines
• Supervise, manage and supports Finance, Logistic and HR staff from Zarzis, Tunis and Tripoli offices.