Hemlata Shrivastva

Working as Buyer- Electronics, responsible for procurement in UAE, UK, Lebanon and Zambia market from China.
• Implementing buying cycle according to market forecast
• Creation delists and list of product with new customer.
• Creation and updating of new catalog as per the customer request.
• Negotiation with vendors to get best prices in market
• Follow up Pending Purchase Orders and shipment tracking.
• Uses ERP SOFTWARE System in Materials Request and purchase order.
• Agreement creation with vendors which are renewable on yearly basis
• Engage in healthy buying practices based on current sales and stock level.
• Monitoring sales to achieve MoM and YoY targets
• Responsible for budgeting, forecasting and category level strategy for achieving targets
• Coordinating with inventory team to maintain optimum stock level across category

• Responsible for sourcing, selection and negotiation with suppliers to strive for the best commercial and delivery terms.
• Procure materials needed for efficient movement of goods inside and outside warehouses.
• In charge of daily operational purchasing needs such as planning issuing and following up on Purchase Orders delivery and shipment schedules.
• Manage purchasing cycle including request for quotation, PO creation, PO follow up, goods receipt and supplier billing.
• Prepare data or reports to support purchase strategy and cost down analysis
• Receives, analyzes and edits requisitions for the purchase of materials/goods.
• Follow up Pending Purchase Orders.
• Maintains detailed purchasing records and material requests.
• Uses VISACC SOFTWARE System in processing BOQ, Materials Request and purchase order.
• Canvassing of prices and payments terms from various suppliers with regards to required materials.
• Facilitates inter-office communications, updating and maintaining database of clients and approved suppliers in the form of directory.
• Review incoming faxes and emails and drafting correspondence.
• Arrange documents for courier pick-up and delivery and manages office stationery.
• Maintains, Update and monitors ISO files like training records/evaluation, Suppliers selection form, Credit application form, customers feedback form, corrective & Preventive report etc.
• Coordinating interviews with HR team.

• Provided comprehensive administrative support to foundation Managers and all staff.
• Greeted visitors and answered busy multi-line phone system; Screened calls and referred callers to appropriate personnel as necessary.
• Ordered supplies and acted as primary point of contact with vendors.
• Accountable for effective management of the front desk area by providing exceptional service to the visitors and staff.
• Administrative support tasks including distributing mails.
• Office supplies and other assigned duties.
• Arrange the all documentation from employee for Visa Renewal Process.
• Arrange salary certificate & salary Transfer letter from Human resource department upon employee request.
• All record and document maintain in system and file records and etc.
• Coordinating interviews with HR team.
• Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
• Communicated corporate objectives across all divisions through regular correspondence and scheduled follow-up.

• Hiring process, interviewing candidates and implementing corporate HR policies.
• Handling pay roll at group level.
• Attendance and leave record of employees.
• Training and development and Counseling of employees and disciplinary and productivity issues.
• Sourcing candidates for new Hire from job portals and advertisements.
• Producing reports and statistical MIS whenever required.
• Maintaining data for performance appraisal of employees.
• Maintaining statutory records.
• Obtained documents, clearances, certificates and approvals from local, state and federal agencies.
• Developed new process for employee evaluation which resulted in marked performance improvements.
• Coordinate business of sales and services of SUZUKI cars as authorized dealer of OEM in India with multiple showrooms and workshops..
• Supported Chief Operating Officer with daily operational functions.