Legal Secretary
Clyde & Co LLP
Total years of experience :4 years, 9 Months
as Legal secretary consists of:
•Creating and amending high volume of documents, correspondence and e-mails, using audio dictation;
•Opening new files on system, together with preparation of case registration/client identification forms; providing compliance training to junior secretaries;
•Scheduling meetings; taking calls from clients in associates’ absence;
•Liaising with members of other departments to follow up on queries from associates, e.g. travel;
•Working with various softwares - DocX, Nuance PDF, Visio to create complex charts;
•Member of MENA Community Council, assisting with various pro bono matters;
•Assisting the Foreign Direct Investment (FDI) team by compiling documents for setting up businesses in UAE;
•Dealing with various travel visas & hotel/travel bookings;
•Organising events, working with the firms BD team to reflect the firm's brand and business strategy;
•Researching on the internet and other information sources;
•Updating client/contact database on Lotus Notes as well as on InterAction.
Main duties as Legal secretary consists of:
•Assisting with filing local court claim in relation to cargo loss resulting from an incident;
•Collating and finalising bundles of relevant documents for claim submissions;
•Provision of pro-active secretarial service;
•Typing correspondence and legal documents such as agreements, contracts, letters etc;
•Amending legal documents after mark-ups;
•Maintaining a working diary for fee-earners;
•Paper filing and email classification on a daily basis;
•Preparing and sending out invoices on a monthly basis;
•Assisting lawyers with typing, presentations, tenders, organisation of documents, filing;
•Digital Dictation -its operation and maintenance;
•Maintaining and updating client database.
Main duties as Asst. Business Service Manager consists of:
•Supporting the delivery of events, working with the firms' event team, to reflect the firm's brand and business strategy, aimed at target markets;
Managing power point presentations and seminars given to clients for marketing
Purposes;
Assisting Marketing department in the production of names badges, delegate packs as well as assisting with production of marketing collateral;
Assisting with HR tasks such as screening CV’s, background checking, setting up
interviews etc.
Organising SCL database (Society of Construction Law), sending out letters and
dealing with various queries.
•Handling day to day queries from lawyers and the wider marketing team.
for the VP, Legal
•Typing correspondence and legal documents such as Agreements, Contracts, Letters etc from hand-written copy, and machine dictation;
•Amending legal documents after mark-ups;
•Review and proof-read outgoing documents and correspondence to ensure compliance with legal procedures and grammatical usage;
•Schedule appointments, meetings and conferences for the VP, Legal;
•Set up and maintain filing systems, utilising knowledge of legal records and procedures and frequently controlling confidential materials and documents;
•Taking notes, minutes of meeting and dictation;
•Assisting with HR tasks such as screening CV’s, background checking, setting up interviews etc;
•Review legal journals and assist with legal research-for example, by verifying quotes and citations in legal briefs.
Audio typing and word processing: proof reading of work to ensure that completed documents are delivered accurately and to an appropriately high standard;
•Assisting the Office Manager in sorting out CV’s and doing back-ground checks for potential candidates;
•Maintenance of effective diary system (Calendar), including co-ordination of lunches, meetings, travel plans;
•Booking travel arrangements;
•Answering telephone calls promptly in a friendly and professional manner, including taking and relaying concise messages and ensuring these are dealt with in a timely manner;
•Preparing PowerPoint presentations for partners and Senior lawyers;
•Day-to-day administrative tasks to ensure provision of high quality service in all areas, including liaison with London service departments, organising photocopying, document production, etc.
the IP dept.
•Compiling and updating various reports such as enforcement and litigation reports, opposition and cancellation reports;
•Preparing PowerPoint presentations for partners and Senior lawyers;
•Arranging relevant materials for meetings with clients including trademark portfolio’s, schedules etc;
•Diary management, including co-ordination of travel arrangements, meetings
•Audio typing;
•Typing of commercial agreements including licence, assignment, co-existence, and consent agreements;
•Opening and maintenance of case files new files;
•Creating POAs, and other legal documents that may be required for registration or renewal procedures; attending to the notarizations and legalisation as necessary and liaising with local agents and lawyers in MEA region;
•Monitoring and reporting on client budgets;
•Coordination between client’s regional units and the local agents/lawyers regarding budgets, the settlement of invoices and updating of records.
Processing immigration applications to Canada and Australia;
•Direct follow-up in respect of application queries to designated immigration visa officer;
•Extending on line information for clients regarding immigration inquiries;
•People-to-people communication such as dealing with visitors, handling telephone calls, scheduling appointments and travel bookings;
•Responding to inquiries concerning factual information on established procedures and regulations;
•Providing administrative support to the executives and lawyers;
•Verify records, forms or applications, checking for accuracy and completeness.
including a short- term course in Business law) •A-levels from Cambridge High School, Dubai. In the following subjects. Physics, Math’s, Computer Science. 1999 •O-Levels