office manager to cfo
leoni wiring systems
Total years of experience :19 years, 8 Months
• Maintain and update finance employees' files with all relevant documents (function profiles, target agreements…)
Communicate with relevant parties for missing papers.
Maintain hard copy and electronic filing system
Prepare agenda for meetings.
Coordinates office management activities (i.e. 5 S)
Organize and attend finance meetings and take minutes.
Prepare correspondence in Arabic and English (good typing skills)
Translate required letters and documents.
Helps prepare office budget.
Maintain CIP and Department’s star, and follow up with relevant parties.
Manage stock control including stationery and letterhead, stamps, cleaning supplies.
Assist direct manager with in organizing internal and external events.
Organize CFO daily requirement to include interaction with other management team.
Collect reports from finance sections and format them to be delivered to direct manager.
Prepare statistical reports.
Working on sap system (correcting attendance deviations for the employees)
Preparing overtime data for the employees and forwarding the reports to the payroll department
working as an interpreter and assistant director of Indian government (ITPO OFFICE) during the international exhibitions- Indian pavilion (2006-2007-2008-2009-2010).
Solving The foreigners problems
•Handling all the administrative issues such as : Memos, typing reports, filling paper work, schedules, meetings, phone calling, correspondences, and performing variety of secretarial duties, etc
•Handling export & import (opening L/C, follow up shipments, import permit, prepare and attest documents from the bank).
•Handling Travels and hotels reservations (tickets booking, renew Hotels Contracts, Hotels reservation in/out Egypt, arrangements for visa, travel insurance, tours and transportation arrangements, meet and assist at the airport).
•Arrange for events, meetings and preparing agenda
•Handling Personnel Administration (Medical Insurance, Employees files, vacations & leaves, handling affairs of foreign employees ...etc
•Marketing Support: Seed release preparation & Fax/Email co-ordination (preferably scan the orders and send them to the seed plant)
•Coordination with the dealers /distributors.
•Marketing meeting coordination
•Accounting support: receiving incoming bills, invoices and related documents to be forwarded to the relevant persons
•Assist in preparation of bank intimations, Distribution of checks as required, with complete documentation, etc
•Petty Cash: Responsible of the payments can be paid by cash.
•Maintenance and oversight of files; management of calendars, coordinating travel schedules and arrangements.
•Solving day by day problems.
The external customer services as well as internal customer to achieve one step ahead towards customer oriented company strategy.
Act as a link between sales department and finance department in order to generate a lot of data currently needed by our customers as well as Industry/Export S.M.
Preparing the stock control list periodically to avoid sudden stock depletions &uncontrolled minimum stock.
Assure efficient and professional attitude towards customers.
Handling all the administrative issues such as : Memos, typing reports, filling paper work, schedules, meetings, phone calling, correspondences, and performing variety of secretarial duties, etc.
Follow up purchase orders internally to make sure that it reaches logistic with minimum internal time.
Reviewing and matching industry reports required by Sika abroad with the financial department
Coordinating and organizing tourist tents at the Pyramids, Aswan, and Hurgada.etc…… (Other monuments places).
Working in banqueting& catering office.
Making quotations& event functions.
Dealing with tourism companies, contacting them &writing correspondences.
Organizing events.