هربرت Iponla

August 2001 - March 2003 Administrative Assistant Star Tollway Corporation
Admin & Personnel Department Lipa City, Philippines

JOB DESCRIPTION:
Administrative Assistant:
-Types Letters, Memos and Reports using the computer.
-Performs all related office filling and meeting schedules.
-Perform follow up activity as needed.
-Sorts and Distribute Mails, may attach relevant files or information to same.
-Answer telephone, takes messages and redirects calls, responds to routine questions, explains routine policies and procedures as necessary.
-Gathers information and completes reports both limited and moderate complexity which may involve intermediate arithmetic computations and utilization of several sources of information.
-Performs other duties as assigned.
Date Job Designation Company Name/Address

Date Job Designation Company Name/Address
November 2008 - present Shipping Officer Logix FZCO (Al Shaya)
Shipping Department Jebel Ali Free Zone, UAE

JOB DESCRIPTION:
Shipping Officer cum Coordinator - Import Team:
-Maintain and monitor the overall SHIPMENT LEDGER for LOGIX, Al Shaya, Danzas, Agility.
-Check and verify the accomplished deliver per date in the IN TAKE PLAN REPORT.
-Update the KPI FORWARDERS TRACKER REPORT and submit daily report through emails to all Warehouse Managers.
-Check and update incoming shipments as per Pre alert send and verify all cleared shipment by the forwarders and schedule it in the IN TAKE PLAN. Confirmed shipment must be interfaced in the WMS.
-Provides Summary Report for all Forwarder and advice delivery schedule.
-Update the LOGIX SHIPMENT TRACKER as per the ACTUAL SHIPMENT RECEIVE REPORT. Ensure that complete files are received including the BOE documents, Airway Bill/Bill of Lading, Packing List and Summary Invoice.
-Check and Monitor the Dock Monitoring Report and do follow up report for the forwarder to pull out empty containers.
-Provides Delivery advice to the Shipping Department - Export Team the X-dock and Non-Stock delivery schedule.
-Provides BOE (bill of entry) reference no. to the Shipping Department - Export Team.
-Notify the Shipping Department - Import Team for all the cleared shipment that are not yet interfaced in WMS.
-Provides allocation data of the X-dock and Non-Stock shipment to the Collection Department to be able to forward the shipment to the Dispatch Team.
-Handles other shipping related matter.

Date Job Designation Company Name/Address
November 2007 - November 2008 Distribution Center Assistant Logix FZCO (Al Shaya)
Collection Department Jebel Ali Free Zone, UAE

JOB DESCRIPTION:
Distribution Center Assistant / Stock Controller:
-Following of the Shipments Status.
-Ensured that all Shipments were Received, Sorted, Counted and Scanned and in Conforms to WMS (Warehouse Management System) by Manhattan Associates.
-Prepare all shipping documentation to enable products to be dispatched to their destination and efficient and effective manner.
-Track the shipment of goods to receipt;
-Verifying shipping related invoices;
-Maintain shipping records in both hardcopy and electronic format.
Date Job Designation Company Name/Address

April 2007 - July 2007 Logistic Coordinator 3 Horizon Survey Company
Cum Store Keeper SAIF Zone, Sharjah, UAE


JOB DESCRIPTION:
Logistic Coordinator 3:
-Handles all Engagements and Transactions at the SAIF Zone Customs. This includes the Bill of Entry, Import Bill, Export Bill and Transfer Form for all the items coming in and out of the Free Zone.
-Handles local and Imported Products for purchasing and canvassing. This includes IT products, Marine Equipments, Survey Equipments, Sourcing of Heavy Equipments, Office Supplies/Equipments, Office Furniture, Engineering Items, Electronic Equipments, Fabrications and Renovation Projects.
-Monitor the Office Supplies and Consumables. Conduct weekly and monthly status and do necessary purchases.
-Maintain Suppliers List in the Data Base. This also includes a price comparison and monitoring done in a monthly basis.
-Preparation of Status Report (index) of all equipments being used in the project including the hired equipments.
-Monitors and Update the Equipment Utilization File.
-Modify Bill of Entry and Import Bill File.
-Monitor the Thuraya Phone being utilized in the project.
-Post Paid SIM and Mobile Monitoring. This includes the issuance of Cellular Phone and SIM to the personnel.
-Mobilization Activities. This includes preparations and packaging of all the necessary equipments to be utilized in the project assisted by the resident engineers that all equipments are fully operational.
-Handles other logistics related matter.


Store Keeper:
-Monitoring of equipment movement in and out of the warehouse.
-Receiving & unloading of all deliveries (computers & accessories, stationeries, consumables, PPE)
-Issuance of materials accordingly to the requesting person or department.
-Hands-on in proper packing of all survey equipment & making sure that same will be free from any damage while in transit for delivery.
-Conducts weekly inventory for stationeries & engineering consumables and preparation of order slip when required.
-Maintaining neatness in warehouse.
Date Job Designation Company Name/Address

April 2003 - February 2007 Field Auditor Star Tollway Corporation
Finance and Audit Department Lipa City, Philippines

JOB DESCRIPTION:
Field Auditor

- Log in upon arrival at assigned plaza.
- Count physically all personnel assigned at the plaza and counter check names in the timesheet.
- Conduct random checking of cash declared.
- Inspect entry/ exit booth facilities.
- See to it that unauthorized personal belongings are not inside the toll booth. (bags, radios, cell phones, etc.)
- Count/ confirm stationary loose change of the plaza.
- Verify/ check loose change issued to tellers.
- Body search all personnel before leaving the plaza. Likewise subject all incoming personnel to frisking. Body search should be conducted inside the sub office.
- Observe all activities of the personnel assigned at the plaza.
- Monitor turnover period. See to it that outgoing teller do not log out by themselves.
- Conduct spot audit from time to time as situation warrants in coordination with the plaza supervisor.
- Audit should be conducted inside the sub-office/ mega booth.
- Inform the collection supervisor/ teller the results/ findings of audited transactions.
- Check cards issued by collection clerks to toll tellers against the SECAR.
- Monitor/ check accuracy of irregular transactions reported (lost card, re-class, speed away, u-turn, unpaid toll, non-revenue, wrong exit, invalid card)
- Get or secure copies of collection reports (cash count sheet, SECAR, collection supervisor cash collection report, IER, coupon accountability report, diskettes)
- Count/ check surrendered toll coupon received by the teller against the prepaid toll coupon accountability report.
- Prepare/ submit observation/ incident report after tour of duty.
- Perform other related works that maybe assigned from time to time by higher authority.
Date Job Designation Company Name/Address

May - June 2000 District Supervisor Phil-Asia Care Plan Inc Makati City, Philippines

-Conduct routine updates of the status of the pre-need holders. This includes their monthly/quarterly/semi-annual/annual obligations depending on their methods of payments.
-Delegate the sales agent in their respective areas of clients sourcing.
-Monitor the collections of payments done by the client.
-Provide a Report Status directly to the Assistant Vice President regarding the overall accomplishments with in the day. This includes the performance and evaluation of the sales agent and providing them the necessary appraisal.
-Conduct brief seminars to the prospective clients being recruited by the assigned sales agent.
-Conduct recruitment, trainings and seminars to the newly hired sales agent.