هشام الخولي

• Lead HRMS (Oracle) implementation ( Special Task)
• Develop new policies, procedures and update existing ones in line with business requirements.
• Develop & Update OC and Job Descriptions.
• Monthly Payroll & sending accounting reports.
• Administer payroll transactions, loans, credit cards offers from banks.
• Conduct Employee survey and its data analysis.
• Update the candidates' pool with qualified candidates.
• Contact the applicants & set appointments for interviews.
• Conduct the HR Interviews and make recommendations.
• Issue Offer Letters after salary negotiations.
• Responsible for PMS & its Analysis.
• Collect employment forms, credentials and records of physical examinations if required and checks the references.
• Monitor and follow up the necessary for the employee under prohibition period and end of employee contract deadlines.
• Conduct Exit Interviews and make recommendations.
• Follows up on employees’ requests including HR Letters, Experience letters, salary transfer letters, pay slips, ID cards, etc...
• Sends and follows-up on the bank account opening form for new joiners and ensures that bank requirements with regard to new applications are met.
• Manage the resignation and termination operations.
• Monthly Statistical analysis of turnover.
• Maintain employment contracts

Organization Development

 Develop OC, Job Analysis, Job Description and Job Specification.
 Develop new policies, procedures and update existing ones in line with business requirements.
 Conduct Employee survey and its data analysis.

Recruitment & Selection

 Coordinate with the Recruitment agencies to choose the right candidate for the right position.
 Update the candidates' pool with qualified candidates.
 Contact the applicants & set appointments for interviews.
 Conduct the HR Interviews and make recommendations.
 Issue Offer Letters after salary negotiations.
 Collect employment forms, credentials, records of physical examinations if required and checks the references.
 Monitor and follow up the necessary for the employee under prohibition period and end of employee contract deadlines.
 Conduct Exit Interviews and make recommendations.
 Issue the Experience Certificates for Released Employees.
 Manage the resignation and termination operations.
 Monthly Statistical analysis of turnover.



Compensations & Benefits

 Implementing Benefits packages upon company policy and budget for every level in the organization.
 Negotiate and manage medical and life insurance plans.
 Assist in the compensation restructuring, based on internal job evaluation and external market surveys.
 Administer the payroll transactions, loans, credit cards offers from banks.



Training

 Administer; conduct training and educational programs related to succession planning.
 Identify training needs within the entire staff by conducting Training Needs Assessments.
 Maintain up to date training and personal plans for all staff.
 Ensure training targets are met and in line with the Budget.

Personnel

 Maintain filing system for company staff.
 Follow up attendance and vacation balance for employees.
 Ensure that all legal requirements relating to employment and staff are adhered to social insurance.
 Maintain employment contracts, social insurance applications, bank applications for ATM Cards, mobile business line, medical application and examination.

Administration

 Manage office premises which include office supply, buffet services, and general cleanliness and tidiness of the office.
 Supervise office staff such as receptionist, security, maintenance, and office boys.
 Allocate vacations and manage shifts and attendance for office boys, and runners.

• C&B:
Handling all Personnel Tasks (Social Insurance, Labor office, Work Permits, etc.) Activates new joiners and records personal related matters in the HRMS, Monthly Payroll & Accounting reports, Ideal HC, Employee compensation ratio, Bonus, Salary increment, grade adjustment, mid-year review, correction of data and reporting lines
• Recruitment:
HRMS, Store manpower, HO manpower, new joiner tracker, talent pool, market, IT registration, contract signing & documentation, transfers and punch in/out registration of manpower in the store, reports
• Training and Development:
Basic trainings that are covered upon joining the organization
• Performance Management:
HRMS data control on issued warning, disciplinary sessions, appeals, hearing, PMS 2 annual cycles control, increase productivity, Control on the Azadea policy in regards of fairness in treatment of the employees, store visits & pulse check on the team synergy in the stores, succession planning, probation reviews
• Internal promotion and Assessments:
Retaining the talents in the organization, running the internal assessments to provide the fair scoring system that identifies the best suited applicant for the promotion
• Exit & Leavers:
Exit interviews data on HRMS, exit interview feedback about the face to face meetings Correction on the flaws in the system or issues, labor law compliance, end of service and dues, reference and employment certificates, etc….)

• Handling office duties for the Human resources department of the company receiving employees documents and fill all requested governmental forms and send them before deadline
• Handle resigned employees and to make sure that they sign the requested papers
• Work permits for the Expats,
• Activates new joiners and records personal related matters in the system
• Follows up on employees’ requests including salary certificates, salary transfer letters, pay slips, ID cards, staff discount cards, transportation passes, etc...
• Sends and follows-up on the bank account opening form for new joiners and ensures that bank requirements with regard to new applications are met.
• Receives and records leave requests and follows up on missing attendance.
• Monitor employees’ attendance and their update in the system, as well as leaves and working hours’ balance (actual hours, extra hours, over time, and other)
• Updates employees’ files in the system with any occurring changes (training, certificate, warning, transfer, promotion, resign, termination).
• Record employees’ transactions in the payroll system (advance and deduction), prepare and generate the monthly payroll by following the log sheet.

• Handling office duties for the Human resources department of the company receiving employees documents and fill all requested governmental forms and send them before deadline
• Handle resigned employees and to make sure that they sign the requested papers
• Work permits for the Expats,
• Activates new joiners and records personal related matters in the system
• Follows up on employees’ requests including salary certificates, salary transfer letters, pay slips, ID cards, staff discount cards, transportation passes
• Receives and records leave requests and follows up on missing attend