HR Personnel Officer
Drake & Scull International PJSC
Total years of experience :7 years, 2 Months
Making sure all staff get paid accurately.
Pensions and benefits administration.
Looking after the medical insurance of all employees.
Monitoring staff performance and attendance.
Monitor office expenditures and handle all office contracts (rent, service etc.)Perform basic bookkeeping activities and update the accounting system.
Deal with customer complaints or issues.
Monitor office supplies inventory and place orders.
Assist in vendor relationship management.
Provide administrative and clerical support to departments or individuals.
•Schedule meetings and arrange conference rooms.
•Alert manager about cancelations or new meetings.
•Manage travel and schedule.
•Handle information requests.
•Arrange for outgoing mail and packages to be picked up.
•Manage spreadsheets.
•Greet and receive visitor.
•Prepare confidential and sensitive documents.
•Coordinates office management activities.
•Determine matters of top priority and handle accordingly.
•Prepare agenda for meetings.
•Plans events and volunteer activities.
•Maintain office procedures.
•Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
•Operate office equipment, such as photocopy machine and scanner.
•Coordinate committees and task forces.
•Relay directives, instructions and assignment to executives.
•Receive and relay telephone messages.
•Maintain hard copy and electronic filing system.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
•Maintain electronic and hard copy filing system.
•Open, sort and distribute incoming correspondence.
•Perform data entry and scan documents.
•Manage calendar for Managing Director.
•Assist in resolving any administrative problems.
•Run company’s errands to post office and office supply store.
•Maintain office supplies for department.
Taking phone messages and passing them to respective staff.
•Receiving internal and external products /documents coming through couriers and
distributing them to concerned staff and maintain a log book for the same, this includes
demo and test plate log.
•Daily checking Sales Consultants input of Customer Relationship Management (CRM)
data as per approved formats.
•Daily checking of Sales Consultants follow ups Daily completion of showroom activity
report.
•Directs customers and visitors to company location & any other company related details.
•Prospect new leads if and when required from the Sales Manager.
•Ensure all display vehicles have number plates and specification stands with up-to-date
sheets.
•Coordinate with Logistics and PDI team (Pre-Delivery Inspection) and ensure that the car will be ready for delivery on the time agreed.
•Handling the demonstration cars and sending a weekly report.
•Coordinate with the Marketing Dept. for all campaigns and sending a daily report for all
enquiries (SMS, email, website, telephone
Answering incoming calls & passing on messages to relevant employees.
•Providing access cards to the visitors and clients.
•Maintaining a daily visitors report.
•Receiving couriers & passing them onto the respective departments / point persons.
Provide assistance to customers on varied topics.
•Taking notes and messages.
•Sending and receiving faxes and systematic filing.
•Responsible to confer calls, both local and international.
courses: 2008/ International Computer Driving License course (ICDL)
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