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Hiba Ahmed, admin controller

Hiba Ahmed

admin controller·Kuwait Oil Company

Kuwait

Bachelor's degree, Business Administration And Human Resources Management

Work experience

Total years of experience: 10 years, 10 months

admin controller

January 2025 - Present

Kuwait Oil Company

Al Ahmadi, Kuwait

January 2025 - Present

As an Admin Controller, I support daily administrative and operational functions to ensure efficiency and accuracy across the department. I manage employee records, maintain organizational structures, and coordinate internal communications to keep teams aligned. My role involves preparing reports, tracking workforce data, and assisting with staffing updates, including onboarding coordination and employee transfers.

I collaborate closely with team leaders and management to ensure smooth workflow, compliance with company policies, and timely execution of administrative processes. Additionally, I handle scheduling, documentation, and data management tasks while maintaining a high level of attention to detail. My position requires strong organizational skills, adaptability, and the ability to manage multiple priorities in a fast-paced environment.
Company industry:
Oil & Gas
Job role:
Oil and Gas

Small Business Owner

February 2019 - December 2024

Joviany Skin Care Products

California, United States

February 2019 - December 2024

-Scaled a startup from a two-product line to a nationwide brand with eight successful products, leveraging market research and financial forecasting to optimize expansion.
-Led all aspects of the business, from supply chain coordination to financial oversight, ensuring seamless execution of projects and timely product launches.
-Negotiated with wholesalers nationally and internationally to secure high-quality, cost-effective raw materials, optimizing procurement within budget constraints.
-Managed budgeting, cash flow, profit margins, and cost analysis, ensuring a 400% return on investment (ROI) and transforming an initial $500 startup into a $2K+ monthly revenue stream.
-Oversaw financial transactions, payroll processing, invoicing, and expense tracking, maintaining accuracy and compliance with financial best practices.
-Collected and analyzed sales trends, customer data, and financial reports, leveraging tools like Excel and Power BI to enhance data-driven decision-making.
-Conducted in-depth trend analysis and competitor benchmarking, refining pricing strategies to maximize customer engagement and profitability.
-Designed packaging, developed a website, and implemented data-driven digital marketing strategies, leading to a 200% increase in online engagement.
-Built a brand from scratch with minimal experience, quickly adapting to industry trends, business challenges, and operational demands, demonstrating strong leadership, decision-making, and adaptability.
Company industry:
Retail & Wholesale
Job role:
Beauty and Fashion

Human Resources Information System

August 2016 - December 2019

Dynamix Courier Service

California, United States

August 2016 - December 2019

- Managed financial controls, budgeting, and cost control, reducing discrepancies by 40%.
- Collected, analyzed, and reported HR and business data using Excel, Tableau, and Power BI.
- Optimized payroll, invoicing, and expense tracking, improving efficiency by 30%.
- Maintained employee records, payroll, and compliance documentation with accuracy.
- Assisted in HR coordination and talent acquisition, streamlining workflows.
- Ensured confidentiality and compliance using Microsoft Office, Tableau, and Google Docs.
- Improved audit processes by implementing corrective actions for risk management.
- Managed HR analytics, financial documentation, and logistics coordination.
- Led financial reporting and cash flow management with accuracy and compliance.
- Analyzed large financial and HR datasets to enhance budgeting and forecasting.
- Provided data-driven insights to support financial strategy.
Company industry:
Warehousing
Job role:
Management

HR Informational System Analysts

August 2016 - December 2019

Dynamix courier

California, United States

August 2016 - December 2019

-Managed HR and administrative data processes, collecting, entering, and analyzing large datasets for 100+ employees using Excel, Tableau, and Power BI, enhancing workforce planning and operational decision making.
-Over saw payroll processing and compliance records with 100% accuracy, reducing discrepancies by 40%.
-Supported administrative operations, including financial tracking, invoicing, and reporting, improving
record-keeping efficiency by 30%.
-Ensured data confidentiality and regulatory compliance, handling sensitive records with zero violations.
-Optimized business processes, leading HRIS management, financial documentation, and logistics
coordination to enhance workflow efficiency.
-Assisted in recruitment coordination and employee onboarding, streamlining hiring processes and
improving efficiency by 25%.
Company industry:
Warehousing
Job role:
Human Resources and Recruitment

HR Informational System Analysts

August 2016 - December 2019

DYNAMIX COURIER

California, United States

August 2016 - December 2019

Managed financial controls, budgeting, and cost control, reducing discrepancies by 40%.
Optimized payroll, invoicing, and expense tracking, improving efficiency by 30%.
Maintained employee records, payroll, and compliance documentation with accuracy.
Assisted in HR coordination and talent acquisition, streamlining workflows.
Improved audit processes by implementing corrective actions for risk management.
Managed HR analytics, financial documentation, and logistics coordination.
Led financial reporting and cash flow management with accuracy and compliance.
Analyzed large financial and HR datasets to enhance budgeting and forecasting.
Provided data-driven insights to support financial strategy.
Company industry:
Warehousing

Senior Staff Writer

January 2013 - December 2013

CSU Bakersfield, the runner

California, United States

January 2013 - December 2013

-Quick to adapt to new environments and responsibilities, with a commitment to continuous learning.
-Skilled in conveying information clearly and engaging with others through diverse channels (in-person, phone, email), enhancing team collaboration and client relations.
-Ability to approach challenges with a creative, solution-oriented mindset, fostering innovative outcomes.
-Demonstrated leadership abilities while managing time effectively to ensure efficient project completion and team coordination.
-Experienced in authoring well-researched articles, showcasing strong writing skills and attention to detail, vital for clear documentation and effective reporting
Company industry:
Higher Education

Education

California State University-fresno

May 2025

May 2025

Bachelor's degree, Business Administration And Human Resources Management

United States

GPA (point): 3.3 out of 4

GPA (point): 3.3 out of 4

-Dean's List student for multiple semesters, earning top grades (A) in advanced HR and finance-related courses, including Staffing Organization, Compensation Systems, International Management, and Financial Management. -Gained hands-on experience using Microsoft Excel, Word, PowerPoint, and Canvas for assignments and HR project presentations. Utilized Tableau, Power BI, and Google Docs for data analysis and collaboration. -Received multiple recommendation letters from my Management professors.Activities and societies: -Dean's List student for multiple semesters, earning top grades (A) in advanced HR and finance-related courses, including Staffing Organization, Compensation Systems, International Management, and Financial Management. -Gained hands-on experience using Microsoft Excel, Word, PowerPoint, and Canvas for assignments and HR project presentations. Utilized Tableau, Power BI, and Google Docs for data analysis and collaboration. -Received multiple recommendation letters from my Management professors.…see more - Strong foundation in financial and managerial accounting, including financial statements, transaction analysis, cost behavior, budgeting, and capital management. - Proficient in Microsoft Office, Tableau, Power BI, and financial software for data analysis, reporting, and project management. - Strong communication, organizational, and leadership skills developed through Management and HR project management experience. - Knowledge of business law, including contracts, agency, and regulatory compliance. -Accredited by AACSB International; ISO 9001:2015 certified. -Signatory of the PRME, aligning academic institutions with the work of the UN Global Compact.

California State University-fresno

May 2025

May 2025

Bachelor's degree, Business Administration, human resources management

United States

California State University-bakersfield

December 2015

December 2015

Diploma, Communication

United States

GPA (point): 3.0 out of 4

GPA (point): 3.0 out of 4

-Senior Writer for The Runner News, contributing in-depth articles and research pieces (earned an A in Newspaper Production twice). -Tutored high school and higher education students in English, specializing in writing, research, and second-language learning. -Teacher Assistant for one semester, assisting with lesson planning, student engagement, and academic support.

California State University

May 2015

May 2015

Diploma, English and communication

United States

Skills

Staffing Analysis
Expert
Staffing Analysis
Expert
Analytical Skills
Expert
Analytical Skills
Expert
Labor Law
Expert
Labor Law
Expert
Leadership
Expert
Leadership
Expert
Labor Management
Expert
Labor Management
Expert
Recruitment
Expert
Recruitment
Expert
accountability
Expert
accountability
Expert
AUDITING
Intermediate
AUDITING
Intermediate
Conflict Resolution
Expert
Conflict Resolution
Expert
Decision Making
Expert
Decision Making
Expert
OFFICE MANAGEMENT
Intermediate
OFFICE MANAGEMENT
Intermediate
COMPLIANCE REPORTING
Intermediate
COMPLIANCE REPORTING
Intermediate
BUSINESS PROCESS IMPROVEMENT
Intermediate
BUSINESS PROCESS IMPROVEMENT
Intermediate
CORPORATE STRATEGY
Intermediate
CORPORATE STRATEGY
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
Adabtibility
Expert
Adabtibility
Expert
analysis
Expert
analysis
Expert
Information system
Expert
Information system
Expert
HRIS
Expert
HRIS
Expert
Procurement
Intermediate
Procurement
Intermediate
ADMINISTRATION
Expert
ADMINISTRATION
Expert
PUBLIC RELATION
Expert
PUBLIC RELATION
Expert
Operations Process Improvement
Intermediate
Operations Process Improvement
Intermediate
ACTIVE LISTENING
Expert
ACTIVE LISTENING
Expert
HUMAN RESOURCES CONCEPTS
Expert
HUMAN RESOURCES CONCEPTS
Expert
BUSINESS ADMINISTRATION
Expert
BUSINESS ADMINISTRATION
Expert
DATA ENTRY
Expert
DATA ENTRY
Expert
INFORMATION VISUALIZATION
Intermediate
INFORMATION VISUALIZATION
Intermediate
MICROSOFT OFFICE
Expert
MICROSOFT OFFICE
Expert
Secretarial
Expert
Secretarial
Expert
Marketing
Expert
Marketing
Expert
Microsoft Excel
Expert
Microsoft Excel
Expert
Human Resources
Expert
Human Resources
Expert
Data Input
Expert
Data Input
Expert
Management
Expert
Management
Expert
Minutes
Expert
Minutes
Expert
Operation
Expert
Operation
Expert
Digital Marketing
Intermediate
Digital Marketing
Intermediate
Preparation
Expert
Preparation
Expert
Inventory Management
Expert
Inventory Management
Expert
Supply Chain Management
Expert
Supply Chain Management
Expert
CRITICAL THINKING
Intermediate
CRITICAL THINKING
Intermediate
ORGANIZATIONAL SKILLS
Intermediate
ORGANIZATIONAL SKILLS
Intermediate
ABILITY TO MEET DEADLINES
Intermediate
ABILITY TO MEET DEADLINES
Intermediate
ADAPTABILITY
Intermediate
ADAPTABILITY
Intermediate
PLANNING
Intermediate
PLANNING
Intermediate
HUMAN RESOURCE MANAGEMENT
Intermediate
HUMAN RESOURCE MANAGEMENT
Intermediate
PAYROLL ADMINISTRATION
Intermediate
PAYROLL ADMINISTRATION
Intermediate
Sales
Beginner
Sales
Beginner
BUSINESS LAW
Expert
BUSINESS LAW
Expert
KUWAIT LABOR LAW
Intermediate
KUWAIT LABOR LAW
Intermediate
ORAL AND WRITTEN COMMUNICATION
Expert
ORAL AND WRITTEN COMMUNICATION
Expert
BILINGUAL ARABIC AND ENGLISH
Expert
BILINGUAL ARABIC AND ENGLISH
Expert
CONSTRUCTION SAFETY
Expert
CONSTRUCTION SAFETY
Expert
Accounting
Intermediate
Accounting
Intermediate
Public Relations
Expert
Public Relations
Expert
Communications
Expert
Communications
Expert
Social Media Marketing
Intermediate
Social Media Marketing
Intermediate
Business Development
Expert
Business Development
Expert
operations
Expert
operations
Expert
Law
Intermediate
Law
Intermediate
Administrative
Expert
Administrative
Expert
Commissioning
Expert
Commissioning
Expert
Legal Affairs
Expert
Legal Affairs
Expert
Logistics
Intermediate
Logistics
Intermediate
Supply Chain
Expert
Supply Chain
Expert
Project Management
Intermediate
Project Management
Intermediate
Employee Relations
Expert
Employee Relations
Expert
Payroll
Intermediate
Payroll
Intermediate
HR Management
Intermediate
HR Management
Intermediate
Customer Service
Expert
Customer Service
Expert

Social profiles

Personal Website
Personal Website
linkedin.com/in/hibahmed92

Languages

Arabic

Native Speaker

English

Expert

Memberships

Society for Human Resource Management

Student membership

February 2024

Training and Certifications

Certifications
Facilities Management Job Simulation
Feb 2025
Show credentials
OSHA 30-Hour in Construction Safety and Health
Mar 2025
Show credentials
A Data-Driven Approach to Creating a Culture of Safety
Feb 2025
Show credentials
Training
SHRM & CCSHRM membership
Society for Human Resource Management
Feb 2025
Show credentials

Hobbies and interests

playing piano and traveling

Recognized for academic excellence in multiple semesters. Earned top grades in advanced HR courses, including Staffing Organization, Compensation Systems & Performance Management, & International Management. Completed advanced courses in Statistical Analysis, Quantitative Analysis with strong performance, and Business Communication, showcasing strong written and verbal communication skills.