Hiba Ghunaim

Human Resources Assistant à SOURCEitHR

• Jordanie - Amman
• février 2019 à août 2022

Administration Officer à JADARA for business development

• Jordanie
• octobre 2014 à novembre 2017

Administration Assistant à JADARA for business development

• Jordanie
• octobre 2011 à septembre 2014

Customer Service Officer à TOTAL JORDAN

• Jordanie - Amman
• avril 2008 à juillet 2011

Completing all the work assigned ahead of deadline
▪ Translate all incoming letters to English Language for the MD
▪ Assisting the Retail Manager in preparing investment files
▪ Processing and handling all sales orders (White Products & Lubricants).
▪ Liaise and organize delivery orders with customers and dispatchers.
▪ Respond promptly to customer inquiries.
▪ Following up on white product deliveries to be in stations on time.
▪ Control and coordinate the flow of data from station with retail inspectors.
▪ Checking customers credit limit availability on daily basis.
▪ Handling customer’s comments and feedbacks.
▪ Keep records of customer interactions and transactions
▪ Controlling and Processing Sales Orders.
▪ Coordinate with relevant departments to ease data flow.
▪ Handle and resolve customers’ complaints

Executive Secretary - PA – Admin Assistant à Abu Dhabi Islamic Bank

• Émirats Arabes Unis - Abu Dhabi
• janvier 2005 à juillet 2007

 Completing all the work assigned ahead of deadline
 Overseen the office when renovation occurred
 Take Minutes of Meetings when required
 Assisted the Manager of Performance Monitoring in Issuing the Operational Plan
 Updating the Hyperion system according to the New Quarter
 Follow up Balanced Scorecards of the Bank Departments
 Arrange staff meeting every two weeks
 Made a research for the Market Research Database Project
 Work with the budget team on approval of invoices & budget requests and in updating the budget system
 Monitor incoming & outgoing faxes
 Follow up facility approval requests with the Central Bank of UAE
 Prepared & Issued the Department Organization Chart using Visio 2003
 Translate Executive Committee Decisions for the SVP
 Always come up with new ideas to improve the work flow in the department. (ex: usage of scanner to scan central bank circulars and facility approvals to send them by email for the requesting part)
 Assisting the Payment Section in doing expense requests for them & Issuing Payment Vouchers
 Training Control
 Arrange, upload & edit the department website on the intranet
 Attend Opening Tenders and a Member of the Tender Committee
 Preparation of Statistical Reports (when required)
 Business Relations Coordination
 Human Resources relation control
 Financial Control Department public relations
 Petty cash (backup)
 Filing Jobs Supervision & Control
 Designed the department floor map by using Visio 2003
 Designed the authorized signatory booklet by using Visio 2003
 Assisting the Asset & Liability team in updating the meeting agenda and the decision matrix
 Making process flowcharts by using Visio 2003

Secretary for Operations Manager à Muhairy General Trading Company

• Émirats Arabes Unis - Abu Dhabi
• octobre 2003 à mai 2004

 Managed all queries for Operations Manager
 Supported Operations Manager by managing diary, replying to correspondence & phone calls
 Followed up pending issues with the salesmen
 Arranged a Grand Seminar for Dunlop Tyres at the Hilton
 Supported Finance Manager
 Completed all work assigned ahead of deadline

Executive Secretary à Emirates Holdings Group

• Émirats Arabes Unis - Abu Dhabi
• septembre 2001 à janvier 2003

 Supported Administration Manager by managing diary, replying to correspondence & phone calls
 Assisted Public Relations Department
 Worked on the Immigration & Labour System
 Completed all work assigned ahead of deadline