Procurement And Contracting Officer
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Total years of experience :14 years, 8 Months
• Verifying and controlling payments incl. quality assurance according to set standards and regulations.
• Handling of vouchers and preparing them for bookkeeping in a complete, correct and transparent manner, including the handling calculations and preparation of final related settlement sheets.
• Follow up with internal and external clients to assure full completeness of all vouchers before sending them for final posting.
• Calculation of travel expenses according to GIZ rules and regulations.
• Procurement of goods and material as well as ticketing according to GIZ rules and regulations
• Preparation of consultants contracts according to GIZ rules and regulations.
• Keeping inventory records according to GIZ rules and regulations.
• Effective coordination with finance team and all elated other staff members.
• Bookkeeping and final verification of all related accounting ledgers.
• Handling of taxation issues related to consultation contract and sales tax for procurements, including continuous follow up to assure the continuous maintaining of lists and records.
Perform financial analysis and reporting to management as needed,
Perform full set of accounting Entries and all chart Accounts and ensure timely closing,
Communicating with bank and different suppliers and
Provide weekly bank statement from E-Banking and preparing the bank reconciliations,
Review investigate and correct errors and inconsistencies in financial entries, documents and reports,
Coordinate with finance team to complete assigned tasks within deadlines and supervising team and providing guidance,
Evaluating computerized accounting system and provide recommendation to IT team for performance improvements,
Working with both internal and external auditors during financial and operational audit,
Review and approve payment vouchers and journal entries and perform month end accounting activities and ensure timely closing of accounts,
Monitor expenditures and analyze revenues and determine budget variances and report to management,
Responsible for all taxes obligations and social security updates,
Performing payroll accounting, overtime, tax deductions and social security payments and reports.
Investigations on Purchases and coordinate with purchase Manager to sign and approve all Invoices of purchases and to make sure that each invoice are supported with its P/O.
Maintain daily filing procedures for vouchers and other document and make sure that each Accounting Entry is supported by its relevant documents.
Accounting:
• Perform accounting functions as assigned including, but not limited to book, reconcile A/P Accounts and performing month-end, year-end closing processes and schedules, opening new accounts and logging payments.
• Back-up month-end duties assigned to other Senior Accountants.
Reporting & Analysis:
• Assists in preparation of monthly management report and accompanying schedules, worksheets and narratives, including “Budget vs. Actual” variance reports. Assist in providing follow-up and documentation of significant variances.
• Assist with completion of the quarterly and annual regulatory filings; preparation of assigned Quarterly and Annual Statutory Statement pages/schedules.
Audits & Examinations:
• Assist with annual external audit and complete requested materials. Assist in preparing assigned schedules for the annual and interim audit.
Banking/Cash:
• Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancements to online services.
• Leading Cashiers, every day counting cash process, Auditing all transactions associated to cash, investigations and making sure that all deposits transactions are all made accurately, on time, and documented with Bank vouchers.
• Cheques for collection reconciliations, daily update, tracking them by online banking access.
• Updating & tracking the post dated cheques statement & preparing Monthly reports to the higher level of Mgt.
Daily registration of Accounting data and financial entries
Preparing invoices, making reconciliations for Accounts
Performing Bank reconciliations, JOD, USD, EUR.
Handling Tax works, Employees Income Tax, Sales Tax.
Issuing Cheques for Medical Network.
