Hima V Tom

Purchase Executive at JBF RAK LLC

• United Arab Emirates
• July 2011 to August 2017

Procurement - (Local, Imports, shipping procedures), ERP used: SAP
• Review purchasing requests and related documents received from end users to ensure
compliance on daily basis.
• Purchase of all equipment’s /machines, spares -and services for all department such as (IT,
Mechanical, Electrical and QC departments) within the limits of the current approved
budget, and in accordance with procurement manual.
• Research and evaluate suppliers based on price, quality, service, support, availability,
reliability, production, distribution capabilities and the supplier's reputation and history.
• Processes purchasing requests such as Enquiry generation, Quotations, Purchase orders,
Payment request, Shipping advices using the SAP ERP system.
• Monitor shipments to ensure that goods come in on time in full, and in the event of
problems trace shipments and follow up undelivered goods.
• Interacts with contracted vendors and end user departments to coordinate, facilitate, and
resolve routine day-to-day procurement issues.
• Coordinate with Planning, Logistics, Stores, Accounts and other departments for delivery,
payment and all queries. Maintains vendor files and product information
• Validates and reconciles or refers vendor payment discrepancies as appropriate.
• Provides routine advice and support to end user departments on procurement process and
documentation issues.
• Responsible for the Department MIS reports and performs the Purchase analysis on
monthly basis based on ISO 9001:2015 and 18001:2015 standards.
• Track the status of PR’S, Contracts & Orders from System & report to management any
issues to resolve.
• Keep a complete listing and record of all pending orders. Follow up for the pending orders
with the vendors.
• Archive the purchase records for items bought, costs, deliveries and inventories in an
arranged manner and be ready for procurement activities audit anytime.
• On regular interval, perform stock count and perform a reconciliation between stock as per
system and physical stock, and provide justification for differences identified, if any.
• Liaise with Accounts Dept. in relation to Purchase Order, Sales Contract & Payment
Terms.