Hinad Ibrahim

As an office manager & personal assistant for the Managing director office
Job Duties:
• Devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.

• Manage and maintain executives’ schedules
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and email
• File and retrieve corporate documents, records, and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Prepare responses to correspondence containing routine inquiries
• Arranges for travel tickets, visas, hotel bookings and other business-related documents needed.

Worked as a secretary, my Responsibilities included Office management & secretarial tasks.

Responsibilities include helping management of Accounting Dept. As well as the organization of extensive travel arrangements and diary coordination, Administrative duties, maintaining and amending contact list/database and ordering Stationery supplies.