Lead Procurement Engineer
Worley Egypt Engineers. Ltd
Total years of experience :24 years, 10 Months
Lead Procurement - Supporting the procurement Functions for The Red Sea National Petrochemicals - EPC/FEED/FEED Contractor’s Office/Site.
Ensure HSSE goals, objectives and targets are met through personal leadership and involvement.
Manages and Supports the Project Procurement and materials personnel and their associated activities to execute the work in a manner that achieves the objectives of the project Execution Strategy, Project plan and Project Procurement and Materials Plan.
Champion the Project Safety culture, behaviors and engagement activities.
Identifying, evaluating, and resolving Procurement issues during the EPC / FEED phase
Managing and reviewing EPC / FEED Contractor Procurement activities.
Reviewing a sourcing strategy that best meet schedule, and statutory requirements of the EPC / FEED Contract.
Monitoring Project Procurement control documents, e.g., milestone status report, priced Purchasing Commitment Report.
Ensuring that equipment and materials are purchased, properly received, stored, maintained, and made available when needed by construction.
Ensuring that responsibilities for material management are clearly defined and understood by the PMC Project team.
Ensuring that Engineering disposition and approval are obtained on vendor deviation requests after purchase order award.
Ensure the managing of the Project special tools, commissioning and start-up spare parts and Two years’ normal operation spare parts.
Reviewing the following key deliverables submitted by EPC / FEED Contractor:
• The Project Procurement section of the Project execution plan
• Procurement organization
• Procurement quality plan
• Project materials management plan that identifies the requisition, supply, and distribution strategy for all commodities on the Project including a material assignment schedule and division of responsibilities
Project-specific Procurement procedures and pro-forma documents that include:
• Required contract flow-down provisions properly documented in the terms and conditions
• Review and Approve the Project Vendor lists during the EPC / FEED Tendering Phase
Purchasing:
• Review and Approve Purchasing Status
• Review and verify new Vendors qualifications, if requested by the EPC / FEED Contractor for Owner approval.
Expediting:
• Reviewing and checking the effectiveness of methods for expediting the Acquisition of equipment and material on a high-priority basis when required to Support the Project schedule.
• Perform expediting visits for critical equipment and long lead items, as Required by Owner, to avoid Project delays.
• Review the material status reports
• Issue Vendor assessment reports to Owner
Inspection:
• Review inspection plans
• Coordinate with Vendors and Third-Party Inspector (who will be assigned by Owner for all required inspection activities.
• Review of Third-Party Inspector CV and certificates prepared by a Third-Party
Inspection agency and appoint him for the inspection mission.
• Receive Third Party Inspector inspection report and distribute to the
Concerned disciplines for review.
• Send and follow up the major outcomes of the Inspection Report with the
EPC / FEED Contractor till closing all actions prior to the issuance of the “Release for
Shipping Notice.
Lead Procurement - Supporting the procurement Functions for The Red Sea National Petrochemicals - EPC/FEED/FEED Contractor’s Office/Site.
Ensure HSSE goals, objectives and targets are met through personal leadership and involvement.
Manages and Supports the Project Procurement and materials personnel and their associated activities to execute the work in a manner that achieves the objectives of the project Execution Strategy, Project plan and Project Procurement and Materials Plan.
Champion the Project Safety culture, behaviors and engagement activities.
Identifying, evaluating, and resolving Procurement issues during the EPC / FEED phase
Managing and reviewing EPC / FEED Contractor Procurement activities.
Reviewing a sourcing strategy that best meet schedule, and statutory requirements of the EPC / FEED Contract.
Monitoring Project Procurement control documents, e.g., milestone status report, priced Purchasing Commitment Report.
Ensuring that equipment and materials are purchased, properly received, stored, maintained, and made available when needed by construction.
Ensuring that responsibilities for material management are clearly defined and understood by the PMC Project team.
Ensuring that Engineering disposition and approval are obtained on vendor deviation requests after purchase order award.
Ensure the managing of the Project special tools, commissioning and start-up spare parts and Two years’ normal operation spare parts.
Reviewing the following key deliverables submitted by EPC / FEED Contractor:
• The Project Procurement section of the Project execution plan
• Procurement organization
• Procurement quality plan
• Project materials management plan that identifies the requisition, supply, and distribution strategy for all commodities on the Project including a material assignment schedule and division of responsibilities
Project-specific Procurement procedures and pro-forma documents that include:
• Required contract flow-down provisions properly documented in the terms and conditions
• Review and Approve the Project Vendor lists during the EPC / FEED Tendering Phase
Purchasing:
• Review and Approve Purchasing Status
• Review and verify new Vendors qualifications, if requested by the EPC / FEED Contractor for Owner approval
Expediting:
• Reviewing and checking the effectiveness of methods for expediting the Acquisition of equipment and material on a high-priority basis when required to Support the Project schedule.
• Perform expediting visits for critical equipment and long lead items, as Required by Owner, to avoid Project delays.
• Review the material status reports
• Issue Vendor assessment reports to Owner
Inspection:
• Review inspection plans
• Coordinate with Vendors and Third-Party Inspector (who will be assigned by Owner for all required inspection activities.
• Review of Third-Party Inspector CV and certificates prepared by a Third-Party
Inspection agency and appoint him for the inspection mission.
• Receive Third Party Inspector inspection report and distribute to the
Concerned disciplines for review.
• Send and follow up the major outcomes of the Inspection Report with the
EPC / FEED Contractor till closing all actions prior to the issuance of the “Release for
Shipping Notice.
Logistics:
• Review material shipping report prepared by EPC / FEED Contractor,
Ensuring that the implementation plans for special needs associated with
International Projects such as freight consolidation, freight forwarding customs
clearance, international export/import regulations and taxes
Lead Procurement Specialist - Team Lead at BECHTEL OG&C reports to the Procurement
Manager - Supporting the procurement Functions for The West Nile Delta Project for BP of Onshore Gas Development in Egypt
Develops and prepares project master purchases pro-forma forms, including legal and commercial terms and conditions to be included in purchase documents on project commitments. Reviews prime contract terminology and transfers applicable legal and commercial terms into the pro-forma documents.
Reviews and develops other commercial and technical data prepared by Engineering, Construction, Finance, Traffic & Logistics, Insurance, Tax and other procurement functional groups and inputs suitable terminology into pro-forma documents.
Participates in the development of project purchasing procedures.
Prepares, maintains and monitors project bidder’s lists, ensuring input is received from all procurement functions and other operational groups.
Participates in the planning, work hour calculations, budgeting and other related activities in projecting purchasing staffing requirements for projects.
Reviews international project commercial conditions of purchasing to ensure purchasing pro-forma terms, conditions and procedures are compatible with applicable Bechtel Directives, Instructions and Procurement Procedures.
Forms, issues, and administers purchase orders. Communicates with suppliers to achieve required service and meet project needs. Communicates with Engineering to assist and/or guide them in the preparation of material requisitions. Prepares and organizes assigned Procurement sponsored meetings.
Directs negotiations in the commitment of purchases, following review and approval of the proposed negotiating plan by the designated supervisor.
Provides training and guidance to other purchasing personnel regarding all aspects of formation and administration of purchasing forms, procedures, and buying goods.
Assists project Procurement team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplemental commercial conditions
The procurement / material manager reports to the construction manager and is responsible on following activities:
Manage all aspects of warehouse operations, including site services, implementing necessary upgrades.
Understand the business strategy and anticipate requirements for the organization.
Implement and lead material strategy for the business.
Develop capacity planning models to support operation plan.
Drive materials management strategy and implementation to achieve inventory turns, balance, and quality targets.
Be responsible for integrating customer commitments with shop and vendor capacities to assure on time deliveries
Responsible for the purchasing, expediting and logistics for foreign and local equipment material, catalysts, and supplies through foreign and local suppliers and agents.
Develops and implement an overall plant procurement strategy including the impact and coordination with the warehousing Strategy.
Development and implementation of procurement policies and procedures for the purchase of capital equipment, consumables and other supplies from foreign and local sources.
Updates plant management of the import schedule of purchases, status of local purchases and directs the expediting of the items to meet production and maintenance schedules and objectives.
Approves procedures for co-ordination of customs activities with local authorities to ensure expeditious import of equipment and consumable materials required for Operating and maintaining the facility.
Supervises subcontract agreements with local and foreign suppliers of materials and services.
Reviews subcontract proposals and obtain management approvals for Implementation. Prepares and negotiates subcontracts for the catering and transportation services to support the plant requirement.
Interfaces with plant management, operations and maintenance departments to ensure timely requisitioning, approval, purchase and delivery of spare parts and Consumables.
Supervises customs controls activities and liaises with local authorities to ensure expeditious release of imported materials from the customs.
Supervises and Co-ordinates the administrative activities related to the receiving and security of all materials and equipment until their receipt in the warehouse.
Maintains a list of local and foreign suppliers and catalogs their capabilities to provide equipment and materials.
Interviews suppliers and evaluates their competitiveness regarding pricing and Delivery capabilities.
Implements the administrative tracking system to review supplier pricing before making recommendations for purchase.
Conducts local surveys prior to job commencement to ascertain the availability of local goods, services and workforce to facilitate the support activities of the campsite Administrations.
Negotiate with the vendors and finalize orders in accordance with the Delegation Authority Matrix.
Negotiate with the vendors and finalize orders in accordance with the Delegation Authority.
Maintain and monitor Key Performance Indicators (KPI) for project procurement team
Overall monitoring and progress reporting for the performance of project specific procurement staff.
The senior procurement specialist reports to the procurement manager and is responsible on the following activities:
Prepare project standard request for quotation (RFQ), commercial evaluations and purchase order (PO) documents.
Contribute to the development of project Specific AML.
Direct activities of subordinate staff to achieve project objectives.
Monitor and report to the procurement manager status of RFQ’s and purchase requisitions.
Assume responsibilities of the procurement manager on major orders as directed by the procurement manager.
Verify the bidders list for each RFQ with requisitioning engineer.
Issue RFQ and purchase requisition packages.
Prepare BAS(s)
Conduct bid clarification meetings with bidders.
Issue purchase orders/revisions.
Coordinate with project expediter on supplier surveillance.
Coordinate transportation and shipping releases, if required.
Administer purchase orders/amendments.
Assist with resolution of claims by and against suppliers.
Perform other procurement duties as delegated by the procurement manager.
My Role was as follows: -
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Respond to customer and supplier inquiries about order status, changes, or cancellations.
Perform buying duties when necessary.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Review requisition orders in order to verify accuracy, terminology, and specifications.
Prepare, maintain, and review purchasing files, reports and price lists.
Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Track the status of requisitions, contracts, and orders.
Calculate costs of orders, and charge or forward invoices to appropriate accounts.
Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
Approve bills for payment.
Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.Monitor contractor performance, recommending contract modifications when necessary.
My Role was as follows: -
Receiving all material & equipment requisitions in order to proceed with the relevant purchase orders to vendors.
Negotiating with vendors to get the best prices and the highest quality and the best delivery time.
Getting the best credit payment terms that match with the policies of the company.
Meeting the deadlines and emergency cases on time.
Assist the tendering division and the project managers to receive the best offers of both material & equipment.
Assist the cost control division with both the estimated & actual prices of all purchases through the records and the lists we have.
Assist the other dept. internally in Siemens to get their purchases too.
Receiving all the bills related to the issued P.O. for reviewing (the Quantity, prices and delivery time) & proceeding with their payments with the accounting Dep. according to the payment terms of each P.O.
Controlling the purchasing flow chart and keeping an organized file system.
Flow up the payment to vendors with the accounting dept., to meet the payment terms and take the necessary action in case of delayed payment, to keep good relationship with vendors and keep them satisfied.
Preparing weekly reports to the head manager with material Situation (items, prices, quantity, delivery time, payment terms and the requests of the sites and store).
Updating the vendor’s master files with all necessary information.
Getting the purchases delivered on time by using a good communications and negotiating skills with a strong chain of transporters with their means (all trucks type, forklifts, Cranes) at any time without even written deals covering all Egypt.