Procurement Officer/Accountant
SEG
Total years of experience :16 years, 5 Months
• Reviews all material requisition and sending to Project Director for final approval
• Sending scope of works and soliciting quotations to subcontractors and suppliers
• Research market periodically to determine material cost levels and availability of suitable suppliers
• Reconciliation of delivery notes with store receipts voucher and invoices
• Cost allocation of all materials requisition to monitor project allowable budget
• Prepares Local and Foreign Purchase Order as per Site Requirements and Material Specifications
• Prepares monthly payroll for indirect staff and direct labor
Prepares Monthly Cost Report for Profit and Loss.Monitoring and controlling the cost of the construction projects. Coordinating with the cost control manager for budget and expenses. To allocate duly all cost elements with the corresponding budget. Prepares monthly cost reconcillation for each construcion projects.
• Checking of all payments to suppliers and subcontractors before forwarding to the Financial Manager
• Coordinates with external and internal financial auditors
• Follow up receivables from the clients
• Coordinates between the Financial Manager and Project Director on company financial matters
• Scrutiny and analysis of company expenses
• Supervise and organize Staff payroll and worker’s wages
• Processing of petty cash expenses and reimbursement
• Recording of purchase invoices, subcontractor certificates, cash vouchers and internal invoices and other accounting documents
• Prepares project cash flow
• Prepares bid summaries for all subcontractors and suppliers
• Coordinates with the Purchase department and central stores to do all procurement related works
• Reviews all material requisition and sending to Project Director for final approval
• Prepares document for Local and Foreign Purchases
• Check supplier’s invoices for complete documentation before payment application
• Arranging for complete submittal with catalogue/ technical data and samples to site after obtaining Project Director’s approval of the material
• Sending scope of works and soliciting quotations to subcontractors and suppliers
• Research market periodically to determine material cost levels and availability of suitable suppliers
• Reconciliation of delivery notes with store receipts voucher and invoices
• Cost allocation of all materials requisition to monitor project allowed budget
• Quarterly forecasting for Indirect and Direct Cost of the Project
• Daily monitoring of ERP system for materials, equipment, invoices, payment certificate to suppliers and subcontractors.
• Quarterly forecasting for Indirect and Direct Cost of the Project
• Monthly financial reporting to the top management for incurred cost to date, forecast final cost, current profit and loss of the project.
• Manage cost controlling procedures such as cost, revenues, manpower forecast, and purchases of material, equipment and services.
• Analyze monthly increase and decrease in actual costs against budget.
• Recording and daily monitoring of manpower, concrete, equipment and other preliminary expenses
• Cost allocation of local and foreign purchased materials.
• Analyze ratio of direct materials, quantities versus direct labor hours
• Coordinates with project managers on manpower forecast and planning
• Controlling such as photocopy, scanning, and filing of all accounting documents
• Weekly site visit to check the actual progress of the project.
• Receives weekly site report from the construction managers, site coordinators and foreman.
• Monthly processing of salaries to all employees.
• Controlling the daily and monthly journal transactions.
• Forecasting of indirect and direct cost.
• Processing of invoices from suppliers and subcontractors
• Monthly reconciliation for concrete and steel quantities
Prepares the vouchers payable and monitoring all the payments to the suppliers and clients.
Weekly controlling and audit of the petty cash fund.
Manual bookkeeping of the general ledger for record tracking and audit of the Bureau of Internal Revenue.
Receives the daily timesheets and computation of total hours worked.
Encoding of timesheets to the database.
Generates the monthly payroll of the workers with all the government remittances.
Monthly invoices to the clients for payments.
Graduated a degree of Bachelor of Science in Accountancy ( Management)