Compensation / Benefits & MIS Specialist HRIS (Astnt. to HR Director)
Dr. Khalid idriss Hospital & Co.
Total years of experience :12 years, 7 Months
• Managing & maintaining the information related to the HR database & personnel files to Ensure it is updated in a timely & Accurate Manner in IHMS (Integrated Hospital management System).
• Extracting data from Muqeem & Generating reports.
• Entering manpower details on daily basis in crisis and disaster management system (Javure) MOH.
• Successfully handled complete recruitment process from job postings to screening, short listing, Background reference check & Selection until on boarding of candidates.
• Conducting General orientation for all new hires, Distributing employee manuals after that sending them to HOD for departmental orientation.
• Conducting performance revive for new hires after a week, Probationary Evaluation & Annual Evaluation.
• Creating new forms, drafting Employee Contracts, Job Offers & Memos on the direction of HR Director.
• Encourage Employees to refer their friends or relatives and get paid on successful selection through Employee referral program.
• Maintaining Departmental Minutes of meeting.
• Assisted HR Director during selection of candidates.
• Updating Employee data related to new hires & resignations to generate reports as & when required.
• Achieved high staff morale and retention through effective communication, prompt problem resolution, proactive supervisory practices and facilitating a proactive work environment.
• Maintained good communication between department heads, medical staff and all Employees.
• Addressing & solving Employee issues.
• Closely collaborated with management team to make necessary improvements as & when required to improve process.
• Handling Overtime, Time attendance & Leave Management.
• Conducting Exit Interviews.
• Interpreted and communicated new or revised policies to staff.
• Strategically planned methods to achieve operational goals and targets.
• Identified process improvements in the day-to-day functioning of the department.
• Analysing and processing of E-Claims insurance.
• Handling warehouse requests and maintaining inventory.
• Continually improved knowledge, skills and performance based on feedback and self-identified professional developmental needs.
Accomplishments: -
Assisted HR Director during the CBAHI (Saudi Central Board for Accreditation of Healthcare Institutions) as a Counterpart & Managed to pass CBAHI held on April 2017.
Received Certificate of Appreciation after passing CBAHI 2017.
Assisted HR Director during the Preparation of ESR (Essential Safety Requirements) Follow up CBAHI Re-Accreditation Survey & Managed to pass held in Sept 2018.
Reduced Cost of Overtime after inspecting each department Productivity.
Created new Employee Vacation details form to have complete leave details like Sick leave, Emergency leave, Education leave & Annual leave all in one form.
Suggested Management to open Gym inside Hospital Facility as part of Employee Retention program.
Worked as Accountant in ARMADA Co Ltd - Jeddah - (JAN 2016 - NOV 2016).
RESPONSIBILITIES: -
• Assisting Manager & Performing tasks assigned with Attention to detail.
• Handling Operation's & Accounts.
• Maintaining the records relating to the materials management, by supplier and by department / discipline, purchase orders and goods requisitions and the Stock take records.
• Accountable for sourcing the supplies of material.
• Entering all Accounting transactions on daily basis in FOCUS (Accounting software).
• Entering Purchase voucher's & Journal entries.
• Adding new Product if it's not Available.
• Checking items received listed in PO is accurate & also the quantity.
• Inventory management.
• Entering Receipts, Payment's & also Petty cash transactions.
• Checking Stock, raising requests & also involved in Stock Transfer Process.
• Entering Bank transactions & Bank Reconciliation Statement.
• Entering Time sheets of all employees & also Attendance Computation.
• Preparing different forms like Job description form, Employee detail form etc. as & when required.
• Maintaining all Accounting documents in files etc.
RESPONSIBILITIES: -
HR Operations:
• Responsible for offers &appointment letters, new joiner formalities and induction.
• Preparation of monthly reports relating to head count and attrition.
• Employee ID generation.
• Employee details and files management.
Talent Acquisition:
• Handling resource requirements at all levels.
• Handling walk-ins.
• Collecting database from different job sites for recruitment.
• Helped organize and manage interviews of 300+ candidates from top colleges.
• Coordinated the overall campus process, including sourcing, interviewing, selection, on-boarding, and reporting activities
• Built and strengthened relationships with firm leadership, practitioners, faculty, student organizations, and other key constituencies
• Sourcing, scheduling and cold calling.
• Pre-screening (paper-screening & voice-screening) & processing of resumes.
• Posting job advertisement in the newspapers & job sites for current vacancies.
• Coordinating with the line managers on interviews.
• Recruitment, finalization and negotiation of salary to the candidates.
Performance Appraisal:
• Analysis of self-appraisal forms.
• Measuring employee’s performance by conducting performance review meeting, performance feedback, performance consulting.
• Conducting review discussions.
• Analysis to improve employee’s future performance.
Payroll:
• Monthly updates of the employee’s attendance for payroll processing.
• Keep a track of the salary to be given on time
Talent Engagement:
• Monitoring the employee’s performance.
• Arranging and conducting Induction training for new joiners.
Responsible for creating high performance culture
Implement the Rewards and Recognition programs
Track the joining dates and birthdays of the employee and inform to the respective managers.
Employee Relations:
• Organizing team building / Fun activities / Welfare activities to motivate employees.
• Rewards and recognition.
Attendance and Leave Management:
• Monthly updates of the Attendance & Leave records of all the Employees.
• Following up for the Leave applications with the Employees.
Other Activities
• Maintaining employee master data.
• Maintaining details of employee referral scheme, which form an integral part of the recruitment exercise.
• Initial Screening of the candidates and scheduling of Interviews.
• Periodically follow the Candidates and Ensuring Interview Schedules happens accordingly.
• Initiating offer process and verifying documents of selected candidates.
• Building a Report with the Employees to make sure Time Sheet Updating is happening perfectly.
• Experience in handling walk-in interviews
• Familiar with full Recruitment processes from sourcing the resumes till closure of requisition.
• Closing all the Candidates in terms of Remuneration, Joining Date, and Designation Etc.
RESPONSIBILITIES: -
• Involved in recruitment & interviewing of new staff.
• Supervising day to day activities of a team.
• Organizing work load, allocating tasks, tasking team on daily basis.
• Preparation of relevant sales reports for senior managers.
• Identifying areas of the business.
• Developing policies to create and maximize performance.
• Scheduling staffing levels, planning for holiday and weekend cover.
• Monitoring staff attendance and performance level.
• Motivating team members.
• Increasing profits by strategic planning.
Characteristic Traits:
• Having a proven ability to plan, organize and control activities & staff.
• Learning Attitude, Fast Learner.
• Ability to work under pressure, Manage multiple tasks.
• Ability to work effectively as part of a team, yet function well with independent responsibilities.
• Able to quickly adapt to new environments.
• Exhibit interest and positive attitude towards all assigned work.
• Motivated and interested in taking the initiative
• MS excel, word and PowerPoint.