Inventory and Purchase Officer
Alia International Hospital
Total years of experience :20 years, 4 Months
• Negotiate the best deals for the company.
•Responsible for the purchase of products and services in the organization.
• Contact suppliers for price quotes; prepares requisitions & affixes authorizing signature before ordering
• Contacts vendors or agency representatives to obtain availability and product information or to solicit
bids; develops requests for quotations; and confers with vendors concerning new products, damaged
goods, delayed payments or related information.
• Responsible for working cross functionally across the business for the timely and on budget delivery of
Indirect Purchasing projects.
• Responsible for identifying and the delivery of cost saving opportunities.
• Cross Verifying & rechecking all necessary paper works processed by Purchasing Officers
• Administration and support for new e-procurement system for Online ARF Requisitions
• Processing all RFQ/RFP, from requesting departments for the required items
• Preparing the orders by checking the validity of proper documents as per AABC guidelines &
policies, also with Quotes, Customer LPO or Contracts, Cost Sheets, Revenue Breakup &
Approvals etc.
• Follow up for Vendor Invoices & Delivery Notes, from End requestors, for Vendor payments.
• Checking and confirming of overall Satisfaction by requesting Department for the deliverables
• Administration and support for new e-procurement system for Purchase Orders.
• Duties include Processing all orders for Cisco (Networking) and IBM (X-Series) Products.
• Preparing the orders by checking the validity of proper documents as per KBM-GBM guidelines &
policies, also with Quotes, Customer LPO or Contracts, Cost Sheets, Revenue Breakup &
Approvals etc.
• Handling the Documents, Ordering online and tracking the items ordered for appropriate ETA
dates to meet customer delivery dates and acting accordingly for clearance from MoC.
• Administering up with Pre-Sales and Sales personnel’s for Catalogues for MoC Documentations and Delivery contacts & address, confirmations for delivery of items to customer with the logistics.
• Properly managing the full records of the items ordered till items delivered and installed by field
Engineers for reports, so as to proceed for billing the customers after their requirements are
fulfilled.
• Maintaining the complete records and documentations of each order till items are delivered to customer with full satisfaction and billing thereafter as per LPO or Contractual terms.
• Duties include following up with clients for receivable of payments, arranging meetings, and
handling the work scenario
• Preparing the meter-age invoices, distribution of invoices directly and explaining details on the
invoices’ billing partners
• Handling all client accounts related disputes for metering invoices billed to clients
• Providing all relevant documentations like, Statement of Accounts and Paid receipts.
• Effectively handing collection of Cash and Cheque from clients willing to pay their bills
• Providing new offers and schemes as per authority from Management
• Preparing weekly, monthly and yearly reports as requested by Management
• Efficiently batching and posting documents to internal department
• Reconciling bank statements with receipts
• Providing meter-age reports to clients on quarterly basis
• Interacting with bad debtors to achieve payment
Senior Accounts Payable Assistant
• Duties included handling all payables / receivables related to purchase-orders and special subcontract's accounts
• Handled the internal audits & assisted external auditors in preparing annual reports
• Prepared and audited monthly Payroll & overtime sheets
• Effectively handled Company's cash purchases on daily basis
• Prepared monthly cash flow statements & Bank reconciliation
• Handling all books of Accounts and maintaining Bank Transactions
• Arranging all documentations and filing according to the transaction number
MS-Office and Visual Basics