HR Coordinator / Planning & financial Consultant
aramco
مجموع سنوات الخبرة :17 years, 7 أشهر
My last two years summarizes all of my experience & role activities throughout the past 7 years as it’s utilizing my experience in establishing & developing totally new Planning &Training unit(P&TU). I’ve been working with P&TU since it was only 3 employees till it reached now total of 12 as well as the department level from 60 employees till it reached now more than 170 of total manpower with different experience & backgrounds, Aramco & contractors employees.
Since December 2012 till the present, I’ve been working in assignment for the NAGPD (responsible of producing Gas from Karan offshore; created November 2012) to help in establishing the Planning & Training unit (P&TU), optimum utilization of the available budget, forecast the next 5 years needed budget & manpower, attract experience workforce and train the new hires.
As new department, it needs also lots of new guidelines, manuals, systems process and procedure to be developed in in which I am part of all of these activities. I am the primary expert who has been assigned to build up the P&TU.
One of my major roles was to lead the group and share my experience throughout job, leading by example. I hold the position of Planning & Training unit supervisor more than 4 times as well as being mentor and group leader for the whole period.
Another primary role was to train, coach and prepare two employees, who have no planning & budgeting experience before, to be ready to take over these tasks, as most of my experience is on the planning, budgeting and cost administration.
Also, I’ve been working as recruitment rep for the department and gone through all hiring activities starting from raising the needs for specific job and announce that, review different resumes, filter and select candidates, interview them, take the final decision, proceed with the offer and negotiate the contract, till receive the employee at our office. Then my other role continues with the support of the team.
I’ve been HR & Training coordinator and handling all related HR tasks & activities. These includes developing training plan for new employees, developing Training Analysis needs (TNA) for the whole department employees, forecasting training needs, arranging in house/out of company training and forums, preparing & conducting awareness campaign in different subject such as safety/health, improve working environment and look what bother employees to overcome that, enrollment in related courses, training, seminars, conference and so on.
In addition to that, participated as safety rep with different teams in developing process, writing manuals, reviewing guidelines of different safety systems such as Operational Excellence (OE), Safety Management System (SMS), Environmental Management system (EMS), Behavior Based System (BBS).
Another job role is the Computer Security Liaison (CSL) and is responsible of all IT related issue such as:
1. Create software and computer requests.
2. Manage the department server.
3. Manage the department website.
4. Manage IT assets requests such as device transfer & relocation.
5. Maintain up to date IT asset inventory.
6. IT assets planning & forecasting
7. IT assets requests & distribution of those assets to the eligible employees.
8. Administer users:
a. Manage Active Directory users groups.
b. Assign appropriate SAP roles to users.
c. Resetting Active Directory users’ passwords.
Having all of these roles at the same time was a big challenge and it needs lots of coordination, concentration, clear mind and time management which I proudly went over and resulted in a very valuable experience in a very short time.
Worked remotely to help new lunched Manifa department to do it's IT forecast, analyst, requests, deliveries, problem solving and all other related IT issues including cost & budget forecast.
This is in addition to the alredy mentioned activites that I am handling in my orginal department at Admin area level.
(Manifa is one of seven departments under NAOO Admin area that I am working for)
Since January 2010 till the present, I’ve been doing lots of logistics activities that are beyond basic planning, budgeting & forecasting activities. These are:
COMPUTER SECURITY LIAISON
1-Create software and computer requests.
2- Manage the Admin Area shared server.
3- Manage the Admin Area website.
4- Administer users:
A. Managing Active Directory user groups
B. Assigning appropriate SAP roles to users
C. Resetting Active Directory passwords
5- Manage IT assets requests such as device transfer & relocation.
6- Maintain an up-to-date IT asset inventory.
7- Represent NAOO in corporate solutions’ development teams, such as:
A. Participated in the Integrated Planning Solution, a solution to develop OP, MYA, YEA. requirements.
B. Take the initiative to automate NAOO KPI tracking system and work with IT department to do that.
Leadership:
Main coordinator for big events such as:
1-new hired employees (PDPs) & management conference (2010, 50 attendees including VP & Managers).
2- New hired employees (PDPs) & management conference (2011, 90 attendees including VP & Managers)
3- Group leader of some multifunctional teams.
Volunteerism activities:
1- Coordinator for the Exploration & producing Young professional cafe (2010).
2- Photographer for the Exploration & producing Young professional cafe (2010).
3- NAOO Young Health, Safety & Environmental Council (NYHSE) General Secretary (2011-2012).
In Addition to doing the usual planning and budget reporting activities, such as:
1- participate as a team member to develop annual accountability, operating plan and business plan (5years plan) reports from issuing the instructions to submitting the final package including manpower and expenditure requirements analysis and narrative review for the whole admin area (including 8 departments).
2- Analyze monthly Cost sheet review, KPIs, highlights and manpower reports such as MIS, hiring, attrition, transfer, and Manpower movements.
I’ve worked with Operating & Programs Forecast Department to conduct planning, budgeting & finance tasks and studies in addition to forecast company business plan.I was assigned with FAPAD for three months to participate in developing the 2010-2015 company business plan.
Conduct planning, budgeting & finance tasks and studies in addition to forecast operating plan for the coming year. This includes but not limited to, forecast;
1- Forecast;Number of new hire & transfer-in employees and all related cost.
2- Forecast;Number of attrition that includes retirement, resignation and transfer out.
Deliver several presentations and represented the department in those meetings/ conferences.
Worked with Marine/Offshore division for one month.
English Language Program specialized for Professional employees that provide tools for formal business language usage in different communication channels, letters, presentations... etc.
Conduct IT support and planning, budgeting & finance tasks in addition to participate in forecasting operating plan, Year end accountablity an other major reports. This includes but not limited to, forecast;
1- Number of new hire & transfer-in employees and all related cost.
2- Number of attrition that includes retirement, resignation and transfer out.
3-Responsibility of analyzing, reviewing and reflecting contractor direct charges to the contracting companies that provide water to the community.
4- Representing the department in several meetings & activities.
Conduct planning, budgeting & finance tasks and studies in addition to forecast operating plan for the coming year. This includes but not limited to, forecast;
1- Number of new hire & transfer-in employees and all related cost.
2- Number of attrition that includes retirement, resignation and transfer out.
I was responsible of reviewing, processing and approving requests for loans by businessmen, small establishments and companies.
My role included but not limited to:
1- Review loan request against all requirements.
2- Prepare the contract documentations.
3-Ensure the bank benefit out of every loan by collecting all required guarantees prior to approval of the loan.
4- Multisource check to confirm the client is not in the blacklist.
4-Monitor the clients records and take immediate proactive action once there is a sign of lose.
5- Make sure all authorized personnel to sign the documents.
6- Make sure all signatures are accurate and signed by the authorized persons.
7- Be fully aware of all bank, government and ministry regulations.
Also, I had participated in developing a new automation system that save time & efforts and created tracking tools for the management.
I've Worked in the Accounting Policy, Methods & Systems Department (APM&SD).Work duties included:
• Developing the Expense Report & SA-60 Log Tracking System (Log System) Using SQL Server.
• Developing the Expense Analysis2005' System.
• Developing the Chapter 8 Payment System.
• Developing some forms for Saudi Riyal Thrift Plane.
• Become instructor for Workplace Wellness Program.
AREAS OF FOCUS • System Analysis. • Decision Support System. • Data and Communication • Data Base SQL • E-Commerce • MS Offices Programs • JAVA Language • Principle of Management • Statistics for Management • Business Re-Engineering. • Management • Marketing • Finance • Accounting