Accounting and Administration Manager
White Vision Company for Wood Industries LLC
Total years of experience :17 years, 11 Months
-Assume the responsibilities of accounting department.
-Responsible for the Human resource department.
-Monitoring the purchasing transactions for the factory
-Holding the administration responsibilities
-Maintaining the policies and procedures for the four departments.
Main Responsibilities:
-Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
-Survey operations to ascertain accounting needs and to recommend, develop, or maintain solutions to business and financial problems.
-Prepare monthly/quarter financial reports submitted to corporate.
-Investigate monthly to budget to actual variances on financial statements.
-Supervise and manage all accounting personnel and functions. Manage the account payable and account receivable team.
-Establish tables of accounts and assign entries to proper accounts.
-Develop, implement, modify and document record keeping and accounting systems, using current technology.
-Collect and analyze data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.
-Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation.
-Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations.
-Conduct special studies to develop and establish standard hour and related cost data or to effect cost reduction. Monitoring and estimating cost.
-Review operating budgets to analyze trends affecting budget needs.
-Direct the preparation of regular and special budget reports.
-Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
-Consult with managers to ensure that budget adjustments are made in accordance with program changes.
-Prepare any FGS reports required by FGS management
-Work with internal and external auditors for audit requirements
Other Responsibilities:
NOV Fiberglass Systems Branch Manager.
-Signing contracts
-Signing Company letters
Auditing Agent payment requests
Supervising AP accountants
Reviewing GL coding
Solving suppliers invoices recording and payments issues in JDE Enterprise System
Supervising / Supporting senior ledger accountant in bank transactions and bank accounts reconciliations
Preparing and posting monthly closing accrual entries
Answering inquires and supporting finance team for issues in AP, AR, GL and Intercompany transactions
Reviewing trial balance and making necessary adjustment entries
Uploading trial balance in FDM, Financial Data Management
Exporting monthly financials and analyzing changes to balance sheet and income statement items
Completing monthly and quarterly Web forms in HFM, Oracle Hyperion Financial Management
Answering inquires and providing reports required by external Auditors
Converting the trial balance from JDE form to AX form and uploading it to AX enterprise system for Tax purpose
Preparing and submitting monthly VAT return
Acting on behalf of Controller during his vacation
A- Prepared financial statements and monthly closing entries
1- Assured all journal entries are recorded for the month
2- Made sure all accounts payable and accounts receivable are recorded
3- All bank reconciliation were made for the month and necessary bank transactions are recorded
4- Took care of recording monthly journal entries such as accruals, prepaid expenses
5- Monitored the fixed assets and run the depreciation through the system to get the depreciation expenses for the month
6- Reviewing balance sheet, income statement, and cash flow statement
7- Creating management report including financials analysis and necessary ratios and other management requirements
B- Supervised a cashier and Junior Accountant
1- Monitored the work done by cashier and assisted him with entries and bank transactions
2- Reviewed and reconciled the cash available with the cashier
3- Reviewed cash claims before payment and reviewed a summary of the claims after payment
4- Supervised the work of junior accountant for accounts payable before submitting payments for management approval
C- Held the responsibility of accounts receivable
1- Receiving copies of delivery notes from warehouse staff and reviewing quantities.
2- Issued bills for the delivery notes and sent them to clients
3- Monitored the delivery notes list for the whole month to make sure all deliveries are billed.
4- Created aging report to follow up with payments from clients
D- Monitored the accounts payable section
1- Assisted junior accountant in processing payments to suppliers and reviewed his work before sending payments to the management.
2- Solving any issues with suppliers regarding any delayed payments
E- Performed the responsibilities of payroll
1- Received the time sheet from Human Resource Department and reconcile the report with the system records.
2- Make sure all employees’ data were available in the system including general information and bank details before processing the payroll
3- Processed payroll and got reports for both direct deposit salaries and cash salaries
4- Check the payroll report for any miscalculation or errors
5- Generated monthly payroll entry and made sure it was recorded for the month
6- Prepared payslips and kept them for distribution after the payment day
7- Prepared and sent payroll report and payroll fund transfer to the management for approval
8- Processed vacation and final settlement for employees.
F- Held the responsibility of fixed assets control
1- Monitored the fixed assets records and made sure that approval of the management was available
2- Assured that fixed assets are recorded correctly and depreciation accounts were correct.
3- Run the monthly depreciation through JD Edwards and review the report of fixed assets.
G- Assisted external and internal auditors perform periodical Audit
1- Helped the auditor to understand the internal control and policies of the company
2- Prepared the necessary reports and summaries of accounts required by auditors
3- Answered any queries by auditors in order to perform the periodical audit
H- Bank reconciliation and transaction
1- Performed the bank reconciliation and monitored all banks statements for any possible transactions to be recorded
2- Assured that all transactions are recorded and pending transactions are solved with the bank
I- Having knowledge of using ERP systems (JD Edward)
1- Used JD Edward to process suppliers’ payments, billing customers and processing payroll.
2- Recorded daily and monthly entries using JD Edwards
3- I was part of the team when the company moved from using Peach Tree Accounting Software to JD Edwards ERP System
Supervised two accountants who worked for accounts payable
Monitored accounts payable section responsibilities
Prepared weekly cash flow forecast and budget
Monitored cash collection and deposits from branches
Assisted external auditors preform annual audit
Bank reconciliation and transactions
Working As accountant in Personnel Department
in charge of payroll & other related work for HR
72 Credit Hours completed in Delmon University in Bahrain
18 continuing professional education credits in Advance Financial Analysis
Two Months English Course
One day course in time Management
One Day Course in Heart Saver
The Period of the Diploma was 3years consist of 1st year only English Language Course. & three Terms to study the major & one term for training. The training period was in Arabian Drilling Company for 11 Weeks