Ialy Fontanilla Mondala

Admin/Logistic Coordinator & PRO at SMart Galaxy 4 FZE

• United Arab Emirates - Dubai
• My current job since January 2013

Administration Executive January 2013 to Present
Smart Galaxy 4 FZE (Formerly Accord Customer Care Solutions FZCO)
Dubai Airport Free Zone Dubai, UAE
 Provides both clerical and administrative works. Involved with the coordination and implementation of office procedures, oversee & supervise Junior & new staff.
 Dealing with incoming emails, Post, often corresponding on behalf of Managing Director.
 Scheduling and attending meeting, creating agendas and taking minutes (short hand may require).
 Keeping diaries and arranging appointment.
 Arranging travel, visas & accommodation of all guests and staff as well.
 Meeting & greeting visitors at all levels of seniority and at the same time booking rooms and conference facilities;
 Ordering and maintaining stationery and equipment;
 Organizing and storing paperwork, documents and computer-based information;
 Liaising with Clients, suppliers & other staff
 Help for accounts & Budgets (AR/AP, SOA, Cash Flow, etc)
 Prepare & keep confidential and sensitive documents.
 Prepare Employee Contract, Staff Salary certificates and etc.
 Other related job assigned by the Managing Director
PRO WORKS
 Liaise with all government departments as per the company’s requirements.
 Arrange for new telephone/Internet/Mobile Phones connections or cancellation of connections when required.
 Process new lease contracts and renew existing ones.
 Assist the new associates in completion of medical tests and existing employees during the visa renewals.
 Application of new visas (residence/tourist) or cancellation of in case of separations.
 Cancellation or renewal of PRO cards, Labour cards or medical cards.
 Renewals of Trade License, Company Establishment Card, PRO card, Custom card and all other documents required by the company
 Fully knowledgeable of Logistics works, Dubai Customs (Inbound/Outbound), Proper documentations (Banks & Embassies) & procedures of MEA Region.
Administration/Accounts Assistant Feb 2012 to Dec 2012
DSC Infrastructure LLC
Jumeirah Park, Near Lbn Battuta Mall
Dubai, UAE
 Extensive regular contact with customers, vendors and subcontractors.
 Responsible for processing accounts payable/receivables using TALLY ERP 9 including processing payments for Contractors, Subcontractors and vendors such as Etisalat, Du and Couriers Companies.
 Maintained and updated Letter of Credit records and documentation.
 Maintained and tracked agreement with contractors, subcontracts and vendors.
 Responsible for processing payroll using Wage Protection System (“WPS”).
 Prepared employees settlement upon employee resignation or termination
 Prepared salary certificates for employees.
 Maintained employee records for sick and vacation leaves.
Admin / Secretary Sep 2009 to Feb 2012
Paintex Technical Services LLC
Deira
Dubai, UAE
 Coordinated with suppliers for material procurement and ensured timely delivery.
 Coordinated with site supervisors & engineers and maintained site progress reports.
 Ensure optimal utilization of labour & material through planning and analyzing progress report.
 Monitored project completion schedule and reported any variance thereof.
 Responsible for petty cash and for processing account receivable including invoicing clients for the same.
 Responsible for processing payroll using WPS
 Maintained employee records for sick and vacation leaves
 Assisted in Visa processing
 Drafting letters/prepares quotat