Senior Procurement & Contracts Officer
Impresa Pizzarotti & C. S.p.A
Total years of experience :15 years, 10 Months
Project: New Maternity Hospital Project, Al Sabah Medical Area - Kuwait.
This is $817 million (KWD 250 million) Turnkey project for Ministry of Health (MOH), with 5 years of maintenance.
Key Deliverable's:
• Worked on all levels of Tendering, Specification setting, Bidding, Negotiating, Contract Preparation and Handovers. The largest awarded was for 9 Million Kuwait Dinars (Approx. $28 Million).
• Prepare Presentations, Reports, Recommendation Letters, Letter of Intent for major Contracts and Tender proposals to the CEO, COO, CPO, regional CEO, Directors and Senior Management as per the process and when requested, with every level having a stipulated authorization capacity.
• Cost control for project budget (material & sub-contractor expenses) and working in tandem with the consulting team at McKinsey Italia.
Key Responsibilities:
• Market Survey, Local and International Sourcing, Select and Negotiate for the best deal /package, taking into consideration quality, price, payment terms, deliveries, services and maintenance.
• Connecting with suppliers to understand the competitive environment, the stability and sustainability of Organizations/ Firm/ Agency/ Manufacture.
• Support relevant Project Teams & Departments with quotations/specification writing, for the purpose of tendering and procuring.
• Prepare report analysis of material and price, for regular orders and calculate approximate cost for future budgeting.
• Review all packages prior to distribution to bidders and obtain approvals where ever necessary due to the tendency of the Job.
• Prepare comparison and cost analysis reports, related to supplier’s price, negotiated price, overall business of the supplier and its growth. Survey of their sites and office to understanding two factors Stability and Sustainability.
• Re-budgeting and Target setting, depending on Market conditions and availability of goods based on Project Time schedule and requirement.
• Request for quotations (RfQ), Request for Proposal (RfP), Purchase Orders (PO) and contract documents generated by other Contractors, Sub-contractors, Suppliers / Distributors, Manufactures, through all stages of the project.
• Collection of relevant documents on bases of the contract agreement for verifications & understanding the stability and sustainability of the organizations that we would like to partner with.
• Coordinate with suppliers to ensure on-time delivery.
• Supplier performance report based on purchase, delivery, service and solution provider.
• To assist on claims for discrepancy and damages, arising on certain consignment that was received.
• SharePoint is the software used for the inventory management and purchasing.
• Recommend, develop and/or implement best practices/improvements for project procurement policies and procedures.
Highlights:
Savings of around a million done through strategic sourcing and negotiations. The highest value contract closed is 9 million Kuwait Dinars.
Key Deliverables:
• Discover profitable suppliers and initiate business and organization partnerships
• Negotiate with external vendors to secure advantageous terms also managing purchase orders accurately and efficiently
• Prepare Purchase Orders/agreements for the suitable vendor based upon price, delivery and specification adherence criteria
• Preparation of costing sheets for better management of the funds and to analyze money flow
• Preparation of MRP for future requirements status and better supply management
• Devise and use fruitful sourcing strategies
• Control spend and build a culture of long-term saving on procurement costs
• Responsible for the end to end purchasing function
• Document all purchasing decisions and complete purchase orders
• Verifying the invoice received from the supplier with the original Purchase Order and Delivery Note in order to coordinate the payment of the same with the Accounting team in line with agreed payment terms.
• Making sure that the Procurement projects are completed in an accurate and timely manner with project objectives achieved.
• Assisting staff with queries and problems with procurement systems and processes, and address /resolve any non-compliance issues.
• Maintaining of master file to identify suppliers based on the requirements to expedite procurement process.
Highlights:
Strategic method of sourcing from international location, which generated savings, reduce lag period, dependency on local items. The highest value order worked on was 1.25 million Kuwait Dinars.
Key Deliverables:
• Working extensively with construction companies on both fronts as a contractor as well as on subcontracting.
• Responsible for all material and equipment needs for the divisions at any area of construction projects including managing purchasing, controlling inventory, overseeing operation too.
• Conducted planning and budgeting of all projects in any category of work related to construction, tendering, quotation planning and strategizing.
• Sourced and negotiated pricing for items locally as well as internationally.
• Developed strategic suppliers and negotiated contract agreements and creating core suppliers which helped in reducing cost and overall time in procuring goods.
• Interacted with all departments in the Construction Division, Regional Managers, and Head office on all fronts.
• Aided assistance to project staff when needed for an efficient and smooth flow of business and to create a better work environment.
• Tracked payments to budgets and assisted in preparation of LC for finance purpose.
• Prepare Purchase Orders/agreements for the suitable vendor based upon price, delivery and specification adherence criteria.
• Preparation of costing sheets for better management of funds and to analyze monthly spends and forecasting
• Preparation of MRP for future requirements status and better supply management.
Highlights:
Worked extensively to maintain consistency in a very competitive and unbalanced real estate environment.
Key Deliverables:
• Marketing of services like ORM and Consumer Insights related to the business and Industry.
• Online/ Digital Research report services with reference to business sectors, Industry and Cross Industry.
• Preparing Research reports for client with regards to their online/digital portfolio.
• Audience Insights reports and area of interest analysis for categories specific to the client and the sector of business.
• Strategizing the findings with help of digital, content and social usage for optimum benefits of the client/brand to become a market player.
• Strategy on campaign, ORM, advocacy, product launch. Ideating on briefs and pitch for client.
• Worked extensively on B2C clients including telecom, hospitality, healthcare, banking, financial services, FMCG, and automobile sectors.
Key Clients: - Volkswagen, Johnsons & Johnsons, McDonald's, Mahindra Group
Highlights:
Worked on a project for one of our biggest clients, in strategizing to improve its presence in the online space with help of ORM, CRM and Social content.
Key Deliverables:
• Accounting as per Insurance Standards.
• Researching and gathering information about a Carrier, Intermediary, Vendor its subsidiaries and its parent holdings. Ratings from different agencies which are very important for conduct of business with that particular carrier.
• 4 years of Experience working on IBS (Citrix) platform as Insurance Accountant (Accounts Receivable, Payable and Invoicing, Application of funds, Quality Assurance, Carrier Research).
• Worked on Accounts Receivable to understand the flow of money and applicability of the same.
• 7 Months of Experience working on a New accounting system known as EPIC Applied System.
• As a Quality analyst had to make sure every associate gave their best, when require provided feedback on areas of improvisation.
• Worked with US and UK counter parts as well as Client managers to get the discrepancies solved for the unclear contracts and funds, checking statements & recons for Audit purpose.
• Worked on different reports like Reconciliation of GL and Cash Application, Audit Reports (for tracking Missing commissions and following up with Carrier on the same).
• Making sure the payables to the departments and 3rd party vendors, intermediaries, agents are done on time with correct documentation and high quality.
• Responsible for imparting training of new recruits & actively leading, mentoring & helping them in achieving their set monthly targets, month on month.
• Worked on Process improvisation and additional Projects related to Client service, Employee Benefits.
Highlights:
Worked on Projects like Employee Benefits and Client Service (Reducing quires sent to Client and Client
Mangers, Single Point of Contact, Advising on discrepancies)
Key Deliverables:
• Tracking industry specially sector under coverage for IT products.
• Revenue check of Companies and Subsidy companies with the help of the parent company details of the revenue report.
• Analyzed market share and data on competitors.
• Checking and updating the Duns no for companies and their ratings in business world.
• Extensive Data mining using sites sources like Dow Jones, Factiva and Google.
• Assisting in initiating coverage on companies and including company profiling.
• Quality Check.
Highlights:
Worked on a project called SPADE and within a month was asked to do Quality check for rest of the team.
Master’s in Resource Development and Management from JBIMS (Jamnalal Bajaj Institute of Management Studies - Mumbai University) [2016] one of the premier institution in India.
Completed Bachelors in Accounts & Finance with majors in Accounts and Taxations