Ibrahim Allaf

• Indicators, Cost Control and Salary payments:
o The Finance Controller prepares management indicators for the Country Coordinator to analyze information received by Country Office (Finance and Administration) to pilot ACTED’s projects.
o Monitors the running cost of his area and highlights any unusual expenditure; updates the running cost template on a monthly basis.
o Cross-checks the HR Payroll on a monthly basis to ensure accuracy before releasing the salary payments.
o Is accountable for releasing the salary payments every month by latest the 28th.

• Cash Management:
o Ensures a weekly update of the cash forecast by every Monday COB.
o Ensures a monthly update of the cash forecast by the 15th or the day before if the 15th occurs on a holiday or weekend
o Liaises with the bases on a weekly basis of their cash needs and priorities. Transfers the amount agreed upon to the bases.
o Ensures that the organization’s cash disbursements are made according to a plan of prioritizations.

• Budget, Internal Control & CFU:
o Ensures adherence to all Finance procedures and supports successful FLAT (Finance, Logistic, Administration, Transparency) management at the area level.
o Is accountable for the checking the accuracy and adherence to internal and external procedures of procurement documentation before signature.
o Ensures an accurate and complete update of the consolidated CFU (contract follow-up) template for Amman and the information received from the bases.
o Is responsible for bases’ following of financial procedures and for financial consolidation of commitments. Trips to bases will therefore be necessary in order to clarify the procedures with Base Administrators.
o Ensures a timely delivery of the CFU template to the Dropbox on a weekly basis by every Sunday COB, and on a monthly basis by the 5th of every month with financial information as of the previous monthly closing date.
o Makes adequate control checks against budget before signing contracts.

• Staff management
o In consultation and coordination with HR and Logistics as appropriate, interviews and selects staff with appropriate skills for the department activities, as per the base recruitment guidelines.
o Cooperates and liaises internally in finance department as appropriate
o Develops the knowledge of the finance team both technically and by facilitating a reflective learning environment.
o Maintains open dialogue with all team members, and will treat all staff in a respectful way.

• Accounting & book keeping:
o Responsible for Excel Book entries according to ACTED standard entry grids.
o Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved.
o Responsible for accounting codes and voucher numbers accuracy in cash/bank books.
o Performs weekly cash checking and bi-monthly bank reconciliations.
o Assists the CFO in the preparation of the program advances, transfers, Incomes consolidation.
o Focal point for the communication of “non-regional” NLEs, checking and follow-up.

• Cash:
o Organizes for withdrawals as per line manager’s approval;
o Cash keeping.
o Assists the CFO in gathering relevant information for the sake of accurate cash planning.

• Payments & payment Procedures:
o Responsible for disbursements at Capital level (according to ACTED payment procedures).
o Initiates online transfers/payments.
o Signing for “cashier”.

• Document tracking and filing:
o Tracking missing documents from the field with the support of the CFO; plus receipts follow-up at capital level.
o Photocopying all fully signed capital vouchers on a monthly basis.
o Labeling & filing all vouchers at capital level (originals: blue books; copies: red books; field & partners: black books).

• Links with other departments:
o Hands over final photocopied vouchers to compliance for final check, and follow-up for filing.
o Assists the Compliance department in audits and documents gathering; full cooperation with external auditors.
o In close collaboration with the procurement officer, updates the finance sections of the order follow up.

• Reporting:
o Assists both the CFO and FC in preparation of reports when needed (under CFO and FC supervision).

• Capacity building:
o Training and technical support to the field cashiers.
o Assists the finance team in Partners’ reports checking and follow-up issues (together with CFM and FC).

Primary Accountant 01/01/2007 - 30/09/2012
• Prepare, examine, and analyze accounting records, including daily transactions, payment vouchers, bank reconciliation invoices, and financial statements to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Follow-up Revenue & Expenses Reports, Customer Accounts
• Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements.
• Establish tables of accounts, and assign entries to proper accounts.
• Develop, implement, modify, and document recordkeeping and accounting systems.
• Other duties assigned by direct supervisor.

IT and Administration Officer 5/06/ 2006 - 31/12/ 2006

• Managing Information Technology and administrative issues of the company.
• Installing, supporting and maintaining the company new hardware and software.
• Suggesting IT solutions to business problems.

• Support and provide superior service via phones
• Use questioning and listening skills that support effective telephone communication.
• Use an effective approach to handle special telephone tasks like call transfers, taking messages, call backs, holds, interruptions, and unintentional disconnects.
• Understand the impact of attitude in handling calls professionally
• Effectively deal with job stress, angry callers, and upset customers
• Use the most appropriate way to communicate with different behavior types on the telephone.
• Apply the elements of building positive rapport with different types of customers over the phone.