Ibrahim Sorie

Organize meetings and managing diary of the director and for all members of the
team.
Process payments, running invoices, updating invoice schedule, scanning and
storage of all new and existing contracts and agreements.
Typing up meeting notes and assisting with follow-up.
Photocopying, collating and printing material in a timely manner.
Maintaining a daily attendance register for the team and ensuring that the
holiday calendar is up to date. Receiving and sorting mail.
Taking messages accurately, listening to voicemail messages and passing to
appropriate person(s).
Reviewing incoming emails and following up as required. Managing information
using the features of Outlook and the document management system to maximize
efficiency. Preparing mailing lists and managing high volume email distributions
including the creation of newsletters. Updating databases with contact details
and other information as required. Other general assistance required.

• Supervise and coordinate the activities of administrative staff
within the mine.
• Ensure compliance with all relevant mining regulations and
safety standards.
• Maintain accurate records ofmine operations, personnel, and
equipment.
• Coordinate logistics, including supply chain management and
inventory control.
• Prepare and manage budgets, forecasts, and financial reports
for the mine site.
• Oversee payroll processing and ensure timely compensation
for all mine employees.
• Develop and implement administrative policies and
procedures to enhance operational efficiency.
• Support the planning and execution of mining projects and
initiatives.
• Liaise with government agencies, contractors, and
stakeholders as needed.
• Conduct regular audits to ensure compliance with company
policies and procedures.

• Update automated manipulated and maintained information to produce
thematic maps and graphic presentation.
• Generate sections, and maps in accordance with cartographic and
organizational standards.
• Examined and analysed data from ground surveys and satellite images to
prepare topographic maps.
• Used Open Data Kit (ODK) app to complete aerial maps and draw legal
descriptions

• Identified, corrected and reported data entry errors.
• Compiled data from source documentary prior to data entry.
• Maintained confidentiality of clients or staff personal details by adhering
to organisations regulations and requirements.
• Proofread and edited documents to correct errors.
• Exceeded quality goals to support team productivity.
• Developed efficient filling system to accelerate paperwork processing.

• Handlings of all complaints from the customers
• Create and maintain guest feedback system
• Sharing information about product and services
• Monitor Business Competitors
• Maintain accurate records of Guest Interactions
• Review arrival Lists and records

Deal with the key roles of handling Submittals under different disciplines.
Experienced using and administrating an electronic document management
system.
Supervise file numbering in accordance with the hard copy filing index and
ensure correct procedure is followed in hard copy filing and documents
archiving.
Ensure that all incoming and outgoing documents are registered in the system
and transmitted or distributed for action as per distribution matrix.
Check and ensure that all incoming and outgoing documents are handled in
accordance with the approved procedures.
Handle submission of documents and correspondence following the deadline and
time schedule. Input document data into the standard registers or logs ensuring
that the information is accurate and up to date.
Read and analyze incoming memos, submissions, and reports in order to
determine their significance and plan their distribution. Responsible for
preparing transmittals, comment sheets and other material submittals, making
sure that all documents are submitted properly on time. In any event that a
colleague is on leave, she takes over of the duties making certain that each task
was properly attended to. Log in all the incoming and outgoing documents in the
data base before distribution and filing the same according to their bid packs and
classifications.