Contracts & Tenders Administration
Oman Gas Company "OGC
Total years of experience :8 years, 1 Months
Responsible for providing an efficient and professional
administrative and clerical service to colleagues, managers
and supervisors to facilitate the efficient operation of the
office.
Preparation of bids, process specifications and progress
reports “Maintain copy of Tenders advertisements”.
• Coordinate the Tenders (Technical / Commercial) when
it’s required by (STC or MTC Committees meetings)
and Opening Tenders "sealed envelopes".
• Scanning and copying Tenders, contracts, notes and
other documents.
• Organized filing system where the Contracts, tenders,
variations, OGC internal transactions, Government
(MOLA/MOG/MOF) transactions, and Committees minutes
need to be filed in a more professional manner depending
on the subjects/topics.
• Follow-up with concern Departments to finalize the
Technical/Commercial evaluation report (Expedite).
• Ensuring office procedures and systems operate efficiently.
• Handling requests for information and data.
• Circulating documents via post and email.
• Checking stationary levels and ordering new supplies.
• Raising purchase orders and chasing outstanding accounts.
• Recording, compiling, transcribing and distributing the
minutes of meetings.
• Follow-up with Contractors to confirm receiving Award
letter and Contract document is ready for Contractor signature.
• Venders Registrations (Reviewing the pre-qualification of
venders and their registrations & issue the Vander Certificate).
General Admin duties including; arrang bookings such as tickets, flights, accommodation, and meetings,
conferences & data entry as required.
Fulfill the overall administration requirements of the Maintenance and Integrity development team.
Maintain Maintenance and Integrity development team Document Control Centre data-base for the Project
Engineering Records.
Register all documents & transmittal received and sent out.
Knowledge & Prepare of various engineering documents control, i.e., specifications, drawings, vendor
documents, Posters.
Typing and distribution of confidential Minutes of Meetings.
Coordinate with all interfaces to implement the system and ensure consistency and Audit compliance for the
system.
Compile OSE weekly reports.
Provide expert consultation, analysis, facilitation, research and project management in all areas related to the
SAP education, training and development of employees of a duke Department or organization.
Supporting the SAP Learning and Development team, my duties will include:
• SAP Training administration
• SAP Co-ordinating training materials and equipment
• Maintain efficient processes and procedures for SAP training
• SAP Co-ordinating training schedules and calendars
• Responding to queries from employees and SAP Sustainers (managers)
Duties:
Develop SAP training courses and development model and determine the education, training and development
needs that link directly to organizational business goals and objectives.
Coordinate existing SAP training programs and provide consultation to SAP Sustainers (managers) for
development of job-specific training.
Design, conduct and/or broker the delivery of training programs from a variety of resources; research, evaluate
and select outside consultants and trainers to meet training needs as appropriate.
SAP Training, and development programs and initiatives; formulate policies, procedures and schedules to
support education and training operations and initiatives.
Coach SAP Sustainers (managers) and nomination employees with regard to career development strategies and
techniques.
Review areas of Company’s staff development and training activities as directed.
Ensure that all positions in the company have Competency Profiles that are relevant and cover all competencies
required for effective performance of jobs.
Liaises with departments on the SAP training requirements and program as per the individual Development plan
of their staff and prepares a preliminary training budget proposal.
Facilitates training and development of staff. This involves following up on the implementation of SAP training
programs and bodies.
Ensure completeness of all Training record, electronic and hard copies. This includes cleansing of training history
records and uploading training history record.
Prepare Agenda for Committee/Tender Board; compile all required documents and information for presenting.
• Prepare and provide copies of the Contract Committee/Tender Board Committee agenda and supporting
documents before each meeting to the Procurement Manager and Secretary of Tenders Board.
• Prepare and provide copies of agenda, supporting documents and minutes of meeting in monthly bases to the
Tender Board Committee chairman.
• Send copies of the Contract Committee/Tender Board Committee approvals or minutes of meeting to the
appropriate proponents at the end of each meeting.
• Scheduling of meetings times, organising business lunch, ordering supplies, booking conference rooms and other
general clerical duties.
• Sending the timing schedule/meeting place information for the Contract Committee/Tender Board Committee
meetings to the invited proponents.
• Assisting the Tender Board Committee members in bids opening, circulating minutes of meeting for signatures.
• Registering all the received bids and keeping a record of all bids opened by the Tender Board Committee.
• Updating the Contract Committee/Tender Board Committee database including items presented in the meeting,
contracts/purchase order descriptions’ and values, and actions required from proponents.
• Other Tasks as determined by time to time, Assist Supply Chain Manager administrative activities.
To perform general administrative duties and provide support to the Administrative Officer as required.
Duties:
• Writing and dispatching routine or straightforward letters
• Transfers calls and takes messages; assists customers in completing forms and documents; schedules customers
for appointments; dispenses and receives documents such as applications, time sheets, and invoices, and verifies
them to ensure accuracy and completeness.
• Photocopying documents, Sorting and opening post, Obtaining information from the computer, Maintaining
records, filing systems and computer files & Ordering stationery
• Send cheques to the companies by post Retrieves, opens, and date-stamps mail and delivers to appropriate
location; responds to computer messages sent via electronic mail system and routes messages to the
appropriate person; sorts and distributes mail to department employees and locations; folds and stuffs
documents to process outgoing mail; receives and sends documents via fax machine.
• Receive Invoicing and Petty cash.
• Assisting Administrative Officer as necessary
General office secretarial responsibilities. Such as, filing, vendor management transaction and support to other
departments.
Duties:
• Manage supplying other departments with their requirements; needed materials, services,
procurements, projects, tenders and contracts.
• Admin and secretarial tasks including Filing, Receiving Visitors, and other office administration related
tasks.
• Prepare Requisitions/POA and order all IT & Communication related equipments/items and
consumables.
• Coordinate and supervise local vendor support, supply and maintenance.
• Ensure consumable items are well maintained in stock.
• Provide Telephone support and log all phone problem requests to the vendor.
• Provide support for the maintenance of computer hardware and related equipment and coordinate with
vendors.
• Prepare Service Order / Contracts for the Hardware and Software Maintenance Support.
Academic qualifications
Duration Name of the Certificate
1989 - 2001
General Secondary Certificate
(Nussiba Bint Kab Secondary School)
2001 - 2002
English Foundation and Business Administration
Modern College of Business and Science MCBS
Jan 2003 - Aug 2003
General Training Computer in Office Solutions
Polyglot Institute Oman
Jan 2004
Business Administration Degree in Management
Modern College of Business and Science MCBS
Jan 2008 - Mar 2008
International Computer Driving Licence ( ICDL )
Sultan Qaboos University (SQU)
April 2008 - June 2008
Executive Secretarial Skills and Office Practice
Al Balagah Institute
Aug 2008
SAP-01