ibtisam al othmani

Responsible for providing an efficient and professional
administrative and clerical service to colleagues, managers
and supervisors to facilitate the efficient operation of the
office.
 Preparation of bids, process specifications and progress
reports “Maintain copy of Tenders advertisements”.
• Coordinate the Tenders (Technical / Commercial) when
it’s required by (STC or MTC Committees meetings)
and Opening Tenders "sealed envelopes".
• Scanning and copying Tenders, contracts, notes and
other documents.
• Organized filing system where the Contracts, tenders,
variations, OGC internal transactions, Government
(MOLA/MOG/MOF) transactions, and Committees minutes
need to be filed in a more professional manner depending
on the subjects/topics.
• Follow-up with concern Departments to finalize the
Technical/Commercial evaluation report (Expedite).
• Ensuring office procedures and systems operate efficiently.
• Handling requests for information and data.
• Circulating documents via post and email.
• Checking stationary levels and ordering new supplies.
• Raising purchase orders and chasing outstanding accounts.
• Recording, compiling, transcribing and distributing the
minutes of meetings.
• Follow-up with Contractors to confirm receiving Award
letter and Contract document is ready for Contractor signature.
• Venders Registrations (Reviewing the pre-qualification of
venders and their registrations & issue the Vander Certificate).

General Admin duties including; arrang bookings such as tickets, flights, accommodation, and meetings,
conferences & data entry as required.
 Fulfill the overall administration requirements of the Maintenance and Integrity development team.
 Maintain Maintenance and Integrity development team Document Control Centre data-base for the Project
Engineering Records.
 Register all documents & transmittal received and sent out.
 Knowledge & Prepare of various engineering documents control, i.e., specifications, drawings, vendor
documents, Posters.
 Typing and distribution of confidential Minutes of Meetings.
 Coordinate with all interfaces to implement the system and ensure consistency and Audit compliance for the
system.
 Compile OSE weekly reports.

Provide expert consultation, analysis, facilitation, research and project management in all areas related to the
SAP education, training and development of employees of a duke Department or organization.
Supporting the SAP Learning and Development team, my duties will include:
• SAP Training administration
• SAP Co-ordinating training materials and equipment
• Maintain efficient processes and procedures for SAP training
• SAP Co-ordinating training schedules and calendars
• Responding to queries from employees and SAP Sustainers (managers)
Duties:
 Develop SAP training courses and development model and determine the education, training and development
needs that link directly to organizational business goals and objectives.
 Coordinate existing SAP training programs and provide consultation to SAP Sustainers (managers) for
development of job-specific training.
 Design, conduct and/or broker the delivery of training programs from a variety of resources; research, evaluate
and select outside consultants and trainers to meet training needs as appropriate.
 SAP Training, and development programs and initiatives; formulate policies, procedures and schedules to
support education and training operations and initiatives.
 Coach SAP Sustainers (managers) and nomination employees with regard to career development strategies and
techniques.
 Review areas of Company’s staff development and training activities as directed.
 Ensure that all positions in the company have Competency Profiles that are relevant and cover all competencies
required for effective performance of jobs.
 Liaises with departments on the SAP training requirements and program as per the individual Development plan
of their staff and prepares a preliminary training budget proposal.
 Facilitates training and development of staff. This involves following up on the implementation of SAP training
programs and bodies.
 Ensure completeness of all Training record, electronic and hard copies. This includes cleansing of training history
records and uploading training history record.

Prepare Agenda for Committee/Tender Board; compile all required documents and information for presenting.
• Prepare and provide copies of the Contract Committee/Tender Board Committee agenda and supporting
documents before each meeting to the Procurement Manager and Secretary of Tenders Board.
• Prepare and provide copies of agenda, supporting documents and minutes of meeting in monthly bases to the
Tender Board Committee chairman.
• Send copies of the Contract Committee/Tender Board Committee approvals or minutes of meeting to the
appropriate proponents at the end of each meeting.
• Scheduling of meetings times, organising business lunch, ordering supplies, booking conference rooms and other
general clerical duties.
• Sending the timing schedule/meeting place information for the Contract Committee/Tender Board Committee
meetings to the invited proponents.
• Assisting the Tender Board Committee members in bids opening, circulating minutes of meeting for signatures.
• Registering all the received bids and keeping a record of all bids opened by the Tender Board Committee.
• Updating the Contract Committee/Tender Board Committee database including items presented in the meeting,
contracts/purchase order descriptions’ and values, and actions required from proponents.
• Other Tasks as determined by time to time, Assist Supply Chain Manager administrative activities.

To perform general administrative duties and provide support to the Administrative Officer as required.
Duties:
• Writing and dispatching routine or straightforward letters
• Transfers calls and takes messages; assists customers in completing forms and documents; schedules customers
for appointments; dispenses and receives documents such as applications, time sheets, and invoices, and verifies
them to ensure accuracy and completeness.
• Photocopying documents, Sorting and opening post, Obtaining information from the computer, Maintaining
records, filing systems and computer files & Ordering stationery
• Send cheques to the companies by post Retrieves, opens, and date-stamps mail and delivers to appropriate
location; responds to computer messages sent via electronic mail system and routes messages to the
appropriate person; sorts and distributes mail to department employees and locations; folds and stuffs
documents to process outgoing mail; receives and sends documents via fax machine.
• Receive Invoicing and Petty cash.
• Assisting Administrative Officer as necessary

General office secretarial responsibilities. Such as, filing, vendor management transaction and support to other
departments.
Duties:
• Manage supplying other departments with their requirements; needed materials, services,
procurements, projects, tenders and contracts.
• Admin and secretarial tasks including Filing, Receiving Visitors, and other office administration related
tasks.
• Prepare Requisitions/POA and order all IT & Communication related equipments/items and
consumables.
• Coordinate and supervise local vendor support, supply and maintenance.
• Ensure consumable items are well maintained in stock.
• Provide Telephone support and log all phone problem requests to the vendor.
• Provide support for the maintenance of computer hardware and related equipment and coordinate with
vendors.
• Prepare Service Order / Contracts for the Hardware and Software Maintenance Support.
Academic qualifications
Duration Name of the Certificate
1989 - 2001
General Secondary Certificate
 (Nussiba Bint Kab Secondary School)
2001 - 2002
English Foundation and Business Administration
 Modern College of Business and Science MCBS
Jan 2003 - Aug 2003
General Training Computer in Office Solutions
 Polyglot Institute Oman
Jan 2004
Business Administration Degree in Management
 Modern College of Business and Science MCBS
Jan 2008 - Mar 2008
International Computer Driving Licence ( ICDL )
 Sultan Qaboos University (SQU)
April 2008 - June 2008
Executive Secretarial Skills and Office Practice
 Al Balagah Institute
Aug 2008
SAP-01