Logistics Manager
Iridium Solutions for General Trading
Total years of experience :19 years, 2 Months
- Managing warehouse operations for computer and communication parts.
- Following all clients’ orders, and applying all the necessary procurement tasks to maintain the availability of the ordered items.
- Negotiating for the best rates and conditions with freight forwarders.
- Applying the 7R’s of logistics for each single shipment.
- Managing the delivery time and cost taking into consideration the customer satisfaction.
- Preparing the necessary tracking sheets by item, by client and by supplier to keep following to have clear delivery status, and avoid any unexpected delay.
- Dealing with daily issues that occur during the operation process.
- Ensure to control several reports to keep all the orders on track: Sales orders report, item fulfilment report, purchase order report, inventory level report… and taking the needed action and solution for any un satisfying status.
- Working as logistics consultant and lead auditor for ISO9001.
- Planning and setting the processes based on understanding the customer and shareholders requirements.
- Perform the PESTEL analysis and risk assessment to identify all the factors that are used in the SWOT analysis.
- Identifying the KPI’s for the logistics departments.
- Planning the warehousing strategies and following its implementation.
- Ensuring the inventory management strategies are supporting the agreed plans and goals.
- Monitor through quality control/quality assurance all the implemented actions and ensure applying the requirements.
- Setting the food safety policy, HACCP plan and quality objectives and ensure their implementation.
- Training, developing, and creating the needed organization structure to meet the requirements.
- Strategically plan and manage logistics, warehouse, transportation, and customer services.
- Ensure to provide the needed resources that support the plan.
- Ensure applying the 7 R’s, the objective of logistics, during the operation process.
- Comply with laws, regulations, and ISO requirements.
- Meet cost, productivity, accuracy, and timeliness targets.
- Maintain metrics and analyze data to assess performance, cover any non-conformity, and implement improvements.
- Direct, optimize and coordinate full order cycle.
- Leading the implementation of ISO9001:2015, ISO22000:2018 and GSDP.
- Business user and SCM consultant during Oracle WMS implementation.
- Respond to any issues or complaints.
- Leading the internal audit team to perform and apply the audit plan.
- Supervising the inventory control team in all the locations. Following up and monitoring their tasks, related to invoice matching, stock transactions, stock count follow up and adjustments, daily stock reports …
- Setting cycle meetings with the department managers to discuss the issues that are affecting the company performance in each department, from inventory control point of view.
- Investigating any diversion from the policy and the agreed figures with the related parties. Coordinating with Internal Audit department to provide the necessary data and consultation about the different cases.
- Monitoring the company stock value and detecting any inaccurate figures due to wrong transactions. Ensuring to minimize the unnecessary stock and reporting any related issue.
- Reporting the negative stock items to the operation team, and following up with the inventory control team to ensure solving and adjusting the negative and fake positive stock.
- Controlling the invoice matching and costing process. Ensuring all received invoices to be completely integrated in the system to achieve accurate item cost and stock level.
- Solving the discrepancies that arise between the company and the suppliers, when reported by the finance team, by looking for the root cause, identifying the issue, making the needed transactions and communicating back to finance.
- Solving any negative margin reported from the related department, and doing the needed treatment after detecting the reasons behind.
- Following any cost change due to a certain promotion or season, and ensuring to be covered and compensated from the supplier.
- Ensuring to have clean item creation data, by reporting any discrepancy regarding cost variances or discounts not applied in the system or not considered from the suppliers.
- Following up the stock count schedule for all branches, generating the variances and communicating to the related branch management to proceed with the recount and adjustments. Then ensuring to have accurate figures and investigating any unjustified shrink.
- Ensuring all stock transaction to be finalized before any month closing, such as shrink recording, inventory adjustments, stock count corrections and pending transfers.
- Preparing the monthly closing reports and communicating to finance team. Comparing the P&L figures to the integrated data from known and unknown shrink, provisions, accruals, compensation and credit notes applied on shrink. Preparing the shrink dashboard, the stock cover dashboard, stock turn, GMROII to be communicated to the top management.
- Managing the inventory control team for all the stores and warehouses in Lebanon.
- Assisting the division manager in preparing and communicating all the requested reports to the high management.
- Auditing the commitment to the policies and procedures that affect the inventory from all the departments.
- Investigating any task or practice away from the policies and procedures.
- Preparing and monitoring the daily negative margins of sales and solving the major issues.
- Controlling the stock takes scheduling, counting and amending to maintain accurate inventory level.
- Daily monitoring for the stock on item level among all branches in terms of quantities and costs.
- Controlling the local and foreign costing and invoice matching process.
- Monitoring the shrink recording and providing the management with monthly shrink analysis by store/category, including the percentage from sales and the effect on the P&L.
- Solving the differences occurring with supplier’s accounts by communicating with finance for all related issues.
- Following up with the concerned divisions for all the data that should be adjusted in the system to achieve accurate figures.
- The below details are applied in 5 different companies: Maison M Food Market, Maison M Restaurant, Maison M Lounge, Makhlouf 1948, and MAK Food.
- Controlling all purchase invoices to maintain the right quantities and costs.
- Controlling the daily, weekly and monthly stock takes and following up for the suitable adjustments.
- Scheduling the stock takes for the different departments to have accurate stock level.
- New item creation and pricing.
- Detecting any difference in the item cost, and adjusting the selling price accordingly.
- Creating production formulas in order to maintain its accurate cost and healthy stock level for the ingredients.
- Ensuring that the receiving and warehousing process is applying the company’s policies.
- Controlling the shrink recording daily.
- Reporting the daily received invoices, the new created items and the detailed shrink value daily to the management.
- Preparing the monthly shrink report compared with the monthly sales by item and department.
- Following up and adjusting any difference in the suppliers account by communicating with the finance department.
- Detecting and treating the items sold with negative margins.
- Following up the negative stock on daily basis and providing the needed solutions.
INVENTORY CONTROL:
- Monitoring every single stock transaction in, out and within the company.
- Daily follow up for the margins of the items sold.
- Maintaining accurate stock level by scheduling cycle stock counts, and following up daily for any difference.
- Handling the costing process as well as new item creation.
- Daily shrink recording to maintain the accuracy between physical stock and system stock.
- Controlling and Adjusting any difference or mistake occurs between sales and delivery.
- Deciding stock procedures and ensuring if they are well applied. Reporting to the management any deficiency in applying the agreed procedures.
- Providing solutions for any issue related to stock on quantity level, packing level or cost level.
ACCOUNTING:
- Reconciling the suppliers’ accounts and preparing their payments.
- Solving the discrepancies with the suppliers.
- Preparing the salaries transactions and bank transfers.
- Integrating the bank vouchers.
- Working with the auditors on the quarterly tax declarations and NSSF documents.
- Integrating the expenses and consumables invoices.
From Apr 2011 to Oct 2012 INVENTORY CONTROL ANALYST
- Handling same tasks that were handled again from 2015 to 2017 (mentioned above).
From Jan 2010 to Apr 2011 ACCOUNTANT
- Integrating and controlling the expenses invoices if matching all the required conditions.
- Ensuring the implementation of the expenses contracts to meet the contracts conditions.
- Preparing the daily workers payments and reporting any issue to HR and finance.
- Finalizing monthly closing tasks and providing the management with the related reports.
- Maintaining accurate expenses figures and reporting any deficiency.
From Aug 2008 to Dec 2009 BDC SUPERVISOR
- Supervising a team of 8 in implementing all the tasks regarding invoice matching and stock controlling and recording.
- Preparing daily reports explaining the status of pending invoices and the consequences behind any delay.
- Preparing shrink analysis and providing the management with proper solutions for any major issue.
- Maintaining stock and cost accuracy on item level.
- Carrying the same responsibilities as invoice and stock control supervisor (mentioned above while working for TSC), taking place in Admic (Monoprix, BHV, Geant Casino) before transferring the business to The Sultan Center.
Starting as sales man for marble treatment products by distributing such products to the marble and stones manifactures in all over Lebanon. Transferred after 3 months to the administration to handle the stock controlling, ordering, and costing, with all what it requires to follow up with the supplier in Italy regarding the ítems and the shipment status.
Teacher for Economics class (BT1 level).