Office Manager
twofour54
Total years of experience :8 years, 0 Months
Maintains office services by organizing, preparing payroll; controlling correspondence, designing filling systems Keep management informed by reviewing and analyzing special reports and summarizing information Managing Social Media channels Overseeing the recruitment of new staff, sometimes including training and induction Responding to customer enquiries and complaints Recording office expenditures and managing the budget
• Maintain Operations schedule and track all cost issues and resources assigned to project
• Maintain & control quality of works
• Direct and oversee all aspects of day today management of the projects
• Monitor and control work performed by different team (group) members
• Ensure project operations are in compliance with requirements
• Coordinate project meetings and follow-ups on the different parts and phases of the projects
• Develop existing products as well as new products to further growth of CPH and submit regular progress reports to the GM
• Ability to find opportunities to build regional and international channels for CPH products
• Attend various events, which might help enhance business development for CPH products
• Look for new opportunities and markets for CPH products through out social media channels
• Analyzing current and potential markets / trends
• Planning promotional and marketing campaigns as well as circulation plans
• Send circulation & promotional materials on a periodical basis as needed
• Create a monthly report on our Agents / Sales representatives throughout the world
• Search for new and better agents worldwide.
• Deal with client requests for circulation (subscription) requests as well as promotional packages, offers, etc.
• Research new company data to enrich Database and promote products to new advertising agencies, exhibition organizers, ministries, industrial establishments, etc.
• Review and update circulation & marketing data on a continuous basis
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, Traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Taking dictation and minutes;
Carrying out background research and presenting findings;
producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the manager is Well prepared for meetings;
Liaising with clients, suppliers and other staff
Carrying out specific projects and research;
Responsibility for accounts and budgets;
Taking on some of the manager's responsibilities and working more closely with management;
Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
Being involved in decision-making processes
• Research new market opportunities and map out potential customers & competitors
• Determine unmet needs and market structure (channels)
• Contact and conduct initial follow-ups on sales prospects
• Coordinate with marketing, sales, and technical groups to facilitate marketing functions (i.e. brochures, trade shows, etc.)
• Provide status reports to management on overall sales and marketing activities
• Support staff in assigned project based work:
a. Develop procedures for contacting and qualifying leads
b. Develop procedures for updating prospect information
c. Develop procedures for competitive research and analysis
d. Correspondence to prospects and clients and prospects
e. Coordination of development of marketing pieces
f. Preparation of sales proposals from information gathered in fact finder
g. Development of pricing structures and payment options
• Research potential customers around the world
• Call and seek contact with the Marketing Decision Maker of a company
• Originate phone calls to Decision Makers in different companies and sell them advertisement time slots
• Document every phone pitch performed
• Respond to incoming calls from those prospective customers
• Close sales deals over the phone
• Deliver pitch sheets in full by the end of each day
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