Purchasing Officer
Sunset Hospitality Group
Total years of experience :11 years, 7 Months
Identifying potential vendors and prequalifying.
Manage overall direction, coordination, and evaluation of procurement for items and
facilities.
Implement procurement strategies to maintain security of supply and optimum value for money.
Perform all procurement and contracting activities including pre-qualification, tender
management, negotiation and preparation of contracts.
Set policy and guidelines for delivering commercial and cost effective procuring process for the business.
Develop key relationships with strategic supply partners to
improve business.
Implement change and develop new processes to better procure goods.
Negotiate contracts with suppliers to obtain best price and service.
Identify cost reduction opportunities to achieve financial goals.
Analyse market and delivery trends to develop procurement technologies and
processes that support those trends.
Identify areas for improvement to continually drive performance and business results.
Conduct business review meetings with Management to assess risk, review future
strategies, and identify potential cost down and improvement opportunities.
Review current processes for procurement and make recommendations where appropriate.
Provide periodic reporting for management on purchasing, controls and processes.
Teach and educate managers and associates about the procurement process control.
Handling procurement for Qatar and Oman region
Mainly focus on Food & Beverage (FMCG) and other internals departments - Marketing, Information Technology, Human Resource, Operation, Finance and FM.
Key Responsibilities -
Identifying potential vendors and prequalifying. Manage and control the Vendor Registration with all legal documents (Commercial License, Company Profile, VAT Registration) Raising RFI/RFQ/RFP incorporating all necessary technical & commercial clauses provided in the PR. Negotiating price and terms of products/services with suppliers. Preparation of Technical & Commercial Evaluation of proposals for Management Approval. Involved in the Tender Committee Level RFPs, Evaluation, Approvals, and Awarding of Projects. Releasing Purchase Order and ensure supplier delivery, Awarding of Projects, and Contracts (AMC, SLA, BPA, Call-Off, Lease Agreements). Closely working with Legal for drafting and finalizing of Contracts. Reviewing all contracts/agreements to achieve ‘best price/best quality’ purchasing. Vendor Performance Measurement. Ensure compliance of purchasing activities with corporate governance Solving problems related to procurement processes, logistics and tenders. Maintaining documentation related to all purchases/tenders Document control Highlighting the cost-saving areas. Perform any other work-related duties assigned by the Head of Procurement.
Key Achievements-
One of the Key players in completing the opening in Novo Cinemas, Mall of Muscat. Achieved Cost Savings of 45% in Food & Beverage (FMCG) compared to 2018 purchases and purchases of 2019. Increased the Vendor Database by 50%.
Key Responsibilities -
• Mainly focus on Food & Beverage (FMCG) for UAE, Qatar, and Bahrain Region.
• Monitor all products purchased for quality and specification.
• Identify and suggest opportunities for improving the operations of the department to
ensure continued delivery of the best services in the most cost-effective manner.
• Maintain preferred vendors list to ensure that goods and services are acquired from
the best offer providers and within the optimal time frame.
• Research market on prevailing prices, practices, and the vendors the goods and
services to be acquired as well as utilized to information gathered to lead and
facilitate evaluations of proposals.
• Compile price and terms of the goods/services to be acquired to ensure that the
organization’s interests are best represented, and the best offers are received.
• Coordinate delivery of goods purchased as well as liaise with the vendors to resolve
any logistics issues, conduct site visits suppliers whenever its required office supplies
and administrative requirements.
Key Responsibilities -
• Monitor all products purchased for quality and specification.
• the purchase of correct goods and materials at a competitive price and proper
quantities/volumes
• Report all monthly savings to the hotel Team
• Assist the Purchasing Manager with regularly report on goods purchased and
inventory levels so to allow for more effective future purchasing
• Work with hotel management to improve the purchasing process as a way to reduce
waste and improve profitability
• Maintain good communication and working relationships with all hotel areas
• Attend finance meetings, as required
• Act in accordance with fire, health and safety regulations and follow the correct
procedures when required
• Maintain current and updated supplier records about cost, service, and credibility.
• Coordinate with Head of Departments for their specifications for their requirements
• Keep the computer system updated on all purchases.
• Track orders and ensure timely delivery
Key Responsibilities -
• Checking and Printing for store requisition
• Preparing item for user department
• Posting for all store requisition
• Order for all item in-stock level
• Reporting for rejected Item
• Follow up for pending item with purchasing and receiving
• Prepare a non-moving and slow-moving item list and bring it into the attention of the
Store Manager.
• Assist Cost Control Team in monthly stock taking
To receive all general, food, and beverage items as per the standards established by
the hotel.
• To check all the deliveries for quantity, quality, price, and expiry dates for food and
beverage items.
• To post all the invoices in system and forward the invoices to Accounts department for
payment
• Communicate discrepancies in materials received to the concern department
• Notify the relevant departments about the receipt of goods to arrange for them to
collect and sign for all goods from the receiving area
• Checking with summary & Taking record of receiving
• To check the weighing scales & thermometer calibration periodically